1 Employer Support of the Guard and Reserve New Member Orientation

2 ESGR Who We Are A Video Public Service Announcement Page 1

3 Content – New Member Training Knowledge of the Guard and Reserve ESGR Vision and Mission Roles and Responsibilities The ESGR Programs (Military Outreach, Employer Outreach, & Ombudsman) Employer/Volunteer Awards Information Technology Knowledge of the Guard and Reserve ESGR Vision and Mission Roles and Responsibilities The ESGR Programs (Military Outreach, Employer Outreach, & Ombudsman) Employer/Volunteer Awards Information Technology Page 2

4 The Guard and Reserve Augment Active Forces. Train at a minimum of 39 days per year (12 weekends plus 15 days Annual Training). Members meet the same qualifications and attend the same training as Active Duty counterparts. Have been involved in every conflict from December 13, 1636 (Massachusetts Bay colony) to current Global War on Terrorism. Costs a fraction of Active Component. Augment Active Forces. Train at a minimum of 39 days per year (12 weekends plus 15 days Annual Training). Members meet the same qualifications and attend the same training as Active Duty counterparts. Have been involved in every conflict from December 13, 1636 (Massachusetts Bay colony) to current Global War on Terrorism. Costs a fraction of Active Component. Page 3

5 Army National Guard (ARNG) Army Reserve (USAR) Marine Corps Reserve (USMCR) Navy Reserve (USNR) Air National Guard (ANG) Air Force Reserve (USAFR) Coast Guard Reserve (USCGR) –FEMA –Public Health Services Army National Guard (ARNG) Army Reserve (USAR) Marine Corps Reserve (USMCR) Navy Reserve (USNR) Air National Guard (ANG) Air Force Reserve (USAFR) Coast Guard Reserve (USCGR) –FEMA –Public Health Services Seven Reserve Components Page 4

6 Employer Support of the Guard and Reserve (ESGR) is a Department of Defense Volunteer Organization. ESGR’s GOAL is to support America’s Employers who share their employees with the Department of Defense to ensure our National Security. Assist Veterans to reach employment goals. Employer Support of the Guard and Reserve (ESGR) is a Department of Defense Volunteer Organization. ESGR’s GOAL is to support America’s Employers who share their employees with the Department of Defense to ensure our National Security. Assist Veterans to reach employment goals. What is ESGR? Page 5

7 USERRA - Title 38, Chapter 43, United States Code Provides employment and reemployment rights for service members and their employers. Administered by the Department of Labor. Applies to all members of the uniformed services in a federally funded status. Does not apply to Guard members on State active duty, self-employed individuals, business partners, or students. (Some state exceptions.) USERRA - Title 38, Chapter 43, United States Code Provides employment and reemployment rights for service members and their employers. Administered by the Department of Labor. Applies to all members of the uniformed services in a federally funded status. Does not apply to Guard members on State active duty, self-employed individuals, business partners, or students. (Some state exceptions.) Uniformed Services Employment and Reemployment Rights Act Uniformed Services Employment and Reemployment Rights Act Page 6

8 Family and Employer Programs & Policy Secretary of Defense Secretary Under Secretary of Defense for Personnel And Readiness Under Secretary of Defense for Personnel And Readiness Assistant Secretary of Defense (Reserve Affairs) Assistant Secretary of Defense (Reserve Affairs) NationalChairmanNationalChairman ESGR Exec Director ESGR National OPS & Plans National OmbudsmanOmbudsmanResourcesResourcesCommittee Support OPS Committee 54Committees54Committees TrainingTraining Page 7

9 ESGR National Leadership Paul E. Mock, USA Major General (Retired) National Chair Employer Support of the Guard and Reserve M. Alex Baird, USAF Medical Service Corps Officer (Retired) Director, Family and Employer Programs and Policy Page 8

10 CA ESGR Leadership Mr. James P. Combs, USA Brigadier General California State Chairman Mr. Joseph Boscacci, USA Colonel (Ret.), California State Vice-Chairman Mr. Patrick Morrissey, Area 6 ChairmanMr. Michael Ellington, Area 6 Vice-Chairman Mr. Harold Elkan, Area 6 Military OutreachMr. Victor Barajas, Area 6 Employer Outreach Ms. Christine Juarez, Area 6 Volunteer Coord.Mr. David Biber, Area 6 Public Affairs Page 9

11 ESGR Volunteer Sub-Committee Structure National Committee ESGR ESGR Four Regions 54 Committees 54 Committees 50 states, the District of Columbia, Guam-CNMI (Commonwealth of the Northern Mariana Islands), Puerto Rico and the U.S. Virgin Islands. Four Regions 54 Committees 54 Committees 50 states, the District of Columbia, Guam-CNMI (Commonwealth of the Northern Mariana Islands), Puerto Rico and the U.S. Virgin Islands. OUTREACH/ PUBLIC REL INTEGRATEDTECHNOLOGYINTEGRATEDTECHNOLOGYEXECUTIVEADVISORYEXECUTIVEADVISORYVOLUNTEERMANAGEMENTVOLUNTEERMANAGEMENTTRAININGTRAININGOMBUDSMANOMBUDSMAN Page 10

12 “Develop and Promote a Culture in which all American Employers Support and Value the Military Service of their Employees.” ESGR Vision Page 11

13 “Gain and Maintain Employer Support for Guard and Reserve service by recognizing outstanding support, increasing awareness of the law, and resolving conflicts through mediation. “Plan for and execute activities that enhance the employment opportunities for service members and their families, especially focusing on those completing active duty tours and our Wounded Warriors. ” “Gain and Maintain Employer Support for Guard and Reserve service by recognizing outstanding support, increasing awareness of the law, and resolving conflicts through mediation. “Plan for and execute activities that enhance the employment opportunities for service members and their families, especially focusing on those completing active duty tours and our Wounded Warriors. ” ESGR Mission Page 12

14 Committee Members serve as active, functioning volunteers, representing the Assistant Secretary of Defense for Reserve Affairs. 10 U.S.C 1588 – Gives the Secretary of Defense the authority to accept certain voluntary services, including support of the ESGR programs. Committee Members serve as active, functioning volunteers, representing the Assistant Secretary of Defense for Reserve Affairs. 10 U.S.C 1588 – Gives the Secretary of Defense the authority to accept certain voluntary services, including support of the ESGR programs. Volunteer Member’s Role Page 13

15 10 U.S.C 1588 requires DoD to: Supervise Volunteers as any other Employee. Ensure volunteers are qualified to perform work assigned. Avoid placing volunteers in policy-making positions (this does not prevent volunteers from providing recommendations). Ensure volunteers are not compensated, except for reimbursement of incidental expenses. 10 U.S.C 1588 requires DoD to: Supervise Volunteers as any other Employee. Ensure volunteers are qualified to perform work assigned. Avoid placing volunteers in policy-making positions (this does not prevent volunteers from providing recommendations). Ensure volunteers are not compensated, except for reimbursement of incidental expenses. More Than Just A Volunteer Page 14

16 Volunteer’s Initial Responsibilities Attend new volunteer training and/or job specific leader training Be active by volunteering for employer and military outreach events, and/or serving as an ombudsman or EIP volunteer Attend ESGR annual business meeting and employer awards program Report your volunteer hours Attend new volunteer training and/or job specific leader training Be active by volunteering for employer and military outreach events, and/or serving as an ombudsman or EIP volunteer Attend ESGR annual business meeting and employer awards program Report your volunteer hours Page 15

17 During Mentor Training and after, you may: Serve as a Military Outreach Volunteer Serve as an Employer Outreach Volunteer Request Ombudsman Training Assist recruitment program: bring a New Member Prospect to meetings During Mentor Training and after, you may: Serve as a Military Outreach Volunteer Serve as an Employer Outreach Volunteer Request Ombudsman Training Assist recruitment program: bring a New Member Prospect to meetings Volunteer Member’s Responsibilities Page 16

18 When providing services, volunteers are considered Federal employees for the following purposes: Compensation for work-related injuries Claims for damages or loss Maintenance of records on individuals in compliance with Privacy Act Compliance with certain conflict of interest laws Releasing official information and testifying as a witness When providing services, volunteers are considered Federal employees for the following purposes: Compensation for work-related injuries Claims for damages or loss Maintenance of records on individuals in compliance with Privacy Act Compliance with certain conflict of interest laws Releasing official information and testifying as a witness More Than Just A Volunteer Page 17

Minute Break Page 18

20 Military Outreach Events Inform service members about USERRA and ESGR through scheduled briefings Encourage recognition of supportive employers through Patriot Award nominations Build relationships with local Reserve Command (RC) leaders Inform service members about USERRA and ESGR through scheduled briefings Encourage recognition of supportive employers through Patriot Award nominations Build relationships with local Reserve Command (RC) leaders Page 19

21 Military Outreach Events Briefings held at monthly drills Yellow Ribbon events Command Call briefings Boss Lifts and Special Military Events Briefings held at monthly drills Yellow Ribbon events Command Call briefings Boss Lifts and Special Military Events Page 20

22 Inform and educate employers about the Uniform Services Employment and Reemployment Rights Act (USERRA) and ESGR Promote an understanding of Guard and Reserve service Educate Employers about their rights and responsibilities under USERRA Motivate Employers to do more than is required under the law Encourage Employers to become advocates of Reserve Component participation for their Employees Inform and educate employers about the Uniform Services Employment and Reemployment Rights Act (USERRA) and ESGR Promote an understanding of Guard and Reserve service Educate Employers about their rights and responsibilities under USERRA Motivate Employers to do more than is required under the law Encourage Employers to become advocates of Reserve Component participation for their Employees Employer Outreach Program Page 21

23 Briefing with the Boss Statement of Support Patriot, Seven Seals, Above and Beyond, Extraordinary Employer and Pro Patria Award Presentations USERRA 101 Presentations HR Conferences and Trade Shows Bosslift Briefing with the Boss Statement of Support Patriot, Seven Seals, Above and Beyond, Extraordinary Employer and Pro Patria Award Presentations USERRA 101 Presentations HR Conferences and Trade Shows Bosslift Employer Events Page 22

24 Gain and maintain active support of all Guard and Reserve Employers by resolving conflict and strengthening relationships. Ombudsman Roles Educator Mediator Gain and maintain active support of all Guard and Reserve Employers by resolving conflict and strengthening relationships. Ombudsman Roles Educator Mediator Ombudsman Services Page 23

25 an agent of D.O.D. – A neutral, trained person who advises and mediates: Guardsmen and Reservists, Employers, and Commanders. An Ombudsman Is Not: RC member’s representative or legal counsel. an agent of D.O.D. – A neutral, trained person who advises and mediates: Guardsmen and Reservists, Employers, and Commanders. An Ombudsman Is Not: RC member’s representative or legal counsel. An Ombudsman Is… Page 24

26 Military Leave of Absence Prompt reinstatement Accumulation of seniority Reinstatement of health insurance Training or retraining skills Protection against discrimination Military Leave of Absence Prompt reinstatement Accumulation of seniority Reinstatement of health insurance Training or retraining skills Protection against discrimination RC Member’s Rights Page 25

27 Provide prior notice to employer Serve under honorable conditions Return to work in a timely manner Provide prior notice to employer Serve under honorable conditions Return to work in a timely manner RC Member’s Requirements Page 26

28 Most are initiated by RC Members or family members. Patriot Award - Awarded to all supportive employers Above and Beyond Award - For outstanding employers who demonstrate “above and beyond” support Pro Patria Award - Awarded to the most supportive employer in the State Extraordinary Employer Support Award - created to recognize sustained employer support of the National Guard and Reserve Services Seven Seals Award - Awarded to significant individuals or organizations in the State Freedom Award - Awarded by the Sec Def to the most supportive employers in the Nation Most are initiated by RC Members or family members. Patriot Award - Awarded to all supportive employers Above and Beyond Award - For outstanding employers who demonstrate “above and beyond” support Pro Patria Award - Awarded to the most supportive employer in the State Extraordinary Employer Support Award - created to recognize sustained employer support of the National Guard and Reserve Services Seven Seals Award - Awarded to significant individuals or organizations in the State Freedom Award - Awarded by the Sec Def to the most supportive employers in the Nation Employer Awards Page 27

29 The purpose of Volunteer Awards and Recognition is to call attention to significant achievements made by Committee Volunteers in contributing to and accomplishing the Employer Support of the Guard and Reserve (ESGR) mission. Volunteer Awards and Recognition Page 28

30 State awarded: Written acknowledgements Appreciation Certificates Seven Seals Award Field Chair Spirit of Volunteerism Award Lifetime Achievement Award Team Awards Field Chair’s Award Committee Spirit Of Volunteerism Award State awarded: Written acknowledgements Appreciation Certificates Seven Seals Award Field Chair Spirit of Volunteerism Award Lifetime Achievement Award Team Awards Field Chair’s Award Committee Spirit Of Volunteerism Award Volunteer Awards and Recognition Page 29

31 Nationally awarded: Functional Area Volunteer of the Year Award James M. Roche Spirit of Volunteerism Award The Office of Secretary of Defense Exceptional Public Service Award Secretary of Defense Medal for Outstanding Public Service Nationally awarded: Functional Area Volunteer of the Year Award James M. Roche Spirit of Volunteerism Award The Office of Secretary of Defense Exceptional Public Service Award Secretary of Defense Medal for Outstanding Public Service Volunteer Awards and Recognition Page 30

32 President’s Volunteer Service Award pin Personalized Certificate of Achievement Congratulations note from the President of the United States Letter from President’s Council on Service and Civic Participation President’s Volunteer Service Award pin Personalized Certificate of Achievement Congratulations note from the President of the United States Letter from President’s Council on Service and Civic Participation Presidential Volunteer Service Award: Recipients Receive Presidential Volunteer Service Award: Recipients Receive NOTE: Participants eligible to receive award once every 12 months. Page 31

33 Two forms are used for reimbursement: –Standard Form 1164 (for mileage) –Standard Form (on travel orders) All requests for reimbursements must be submitted via the Regional Chairman Two forms are used for reimbursement: –Standard Form 1164 (for mileage) –Standard Form (on travel orders) All requests for reimbursements must be submitted via the Regional Chairman Reimbursement for Expenses ( Page 32

34 Within 5 days of the completion of travel, the traveler reviews and signs DD Form Lodging, registration, and rental car always require receipts, regardless of their costs, and must show a zero (0) balance Within 5 days of the completion of travel, the traveler reviews and signs DD Form Lodging, registration, and rental car always require receipts, regardless of their costs, and must show a zero (0) balance Travel Voucher – DD Form Page 33

35 The information you are looking for exists on: ESGR home page ( ESGR California ( The information you are looking for exists on: ESGR home page ( ESGR California ( Information Technology Page 34

36 New Member Orientation, 1 year volunteer service, USERRA 101 and 102 are Prerequisites for the 2 1/2 day Voluntary Leadership Training Programs (VLTP) sponsored by NCESGR at various national locations. Questions? Volunteer Leadership Training Page 35

37 WE ALL SERVE!