Training and Orientation CDBG 2016 “Mini-Round”

Consolidated Plan/Action Plan ConPlan -5 year goal plan that explains the local needs and establishes strategies to fulfill those needs 2016 Action Plan-year 2 of the ConPlan provides specific goals and anticipated outcomes that address needs identified in the ConPlan Both are available on the County website at: under CD Division Planning Documents

4 Main Goals for 2016 Infrastructure Examples: water, sanitary sewer, storm water drainage, road improvements Housing owner- occupied rehabilitation –life safety, structural Public Services (priority exclusively serving homeless) Examples: counseling, shelter, therapy, medication, case management Public Facilities Examples: repairs to your facility roof, has to show maintenance and that the age of the materials has exceeded its usable life

Eligible Client Beneficiaries FY 2016 Income Limits Income Limit Category Person Very Low (50%) Income Limits ($) 26,95030,80034,65038,45041,55044,65047,70050,800 Median Income $76,900 Extremely Low (30%) Income Limits ($) 16,15018,45020,75024,30028,44032,58036,73040,890 Low (80%) Income Limits ($) 43,05049,20055,35061,50066,45071,35076,30081,200

Making Application Application Handbook Application Resources DEADLINE June 17, pm

$$Leveraging Funds$$ Applicants are required to leverage 10% of the total cost of the project, which can be: Part of annual salary for public services Engineering or Architectural services (not an allowable expense) Other non-Federal or Federal funds such as: donations, in kind labor, or materials, other grants if allowed to be used Contracts for Public Services Contracts for Infrastructure

Housing Projects Owner Occupied Rehabilitation will provide a loan to the homeowner for the rehabilitation. A lien will be placed upon the property that is due upon sale, or transfer of title. All rehabilitation projects will be required to provide a budget for each house to be rehabilitated prior to approval of work. Scope of work, bid process, then budget submittal Rehabilitation is limited to specific items listed in the McHenry County Rehabilitation and Construction Standards

EXAMPLE BUDGET for INFRASTRUCTURE Budget Item Phase ?B/C QuantityU/M Unit PriceAmounts 18”Storm Sewer 250LF $ 60.00$ 15, ” Storm Sewer 300LF $ 50.00$ 15, ” Storm Sewer 1620LF $ 40.00$ 64, Storm Structures (Large) 24EA $ 2,000.00$ 48, Trench Backfill 200CY $ 30.00$ 6, Flowable Fill Backfill 200 $ 16, Pavement Removal & Replacement 400SY $ , Right of Way Restoration.7ACRE $ 10,000.00$ 7, Soil Erosion Control 1LUMP $ 4, Traffic Control & Protection 1LUMP $ 2, Misc. Items/ Utility Adjustments, Sewer, ect. 1LUMP $ 8, Total Construction Cost$ 202, Engineering Plans/Documents 4A $ 16, Construction Management 4A$ 14, Permit Fee$2, Total Engineering$ 32, Total$235,200.00

What to Expect After Applying Letter from Staff -Review and Ranking forms Hearings July 27, 2016 w/ CDHG Commission Resolution to Planning Development Committee & County Board

After the Hearing….. DO NOT START your project yet WAIT for a CONTRACT Environmental Review Clearance Staff will be in contact with you when the time is right to proceed.

Once Contract is Signed COMPLIANCE ITEMS: Procurement Davis Bacon Prevailing Wage Quarterly Reporting Accomplishments Requisition for Reimbursement

2016 CDBG Mini Round Ranking Sheets Ranking sheets will be used by CD Division staff to score each project and then given to CDHG Commission members 18 categories Equally to 100 points 7 bonus categories

Categories with detailed descriptions Consolidated Plan Objectives Meets Priority Need Budget Zoning Environmental Study Homeless Services (bonus) Unmet Five Year Consolidated Plan Goals (bonus) Minority or Woman business enterprise (bonus) Section 3 (bonus) Green Development (bonus) Historic Preservation (bonus)

Category Explanations Match/Leverage 20%, 30%, 40% excess of minimum will grant project extra points Need solid proof Nature of Match/Leverage Green money $$$ Donation or operating funds Sustainability How will the project continue after this funding round? Accomplishments Project vs. entire Five Year Goal Not counting what has already been accomplished in each goal

Category Explanations Prior Experience with HOME and CDBG funding Has agency received HOME and/or CDGB funding in the last 18 months? Staffing Staff capacity and how much turnover has occurred May 1, 2015 to present History of Performance Issues Turning in draws, turning in quarterly reports, monitoring findings, etc. May 1, 2015 to present

Category Explanations Is the project located in an Area of Need Project benefits low- moderate-income people Project located in one of the green areas CDBG can be located in an Impacted Area Degree of Need Market studies, articles in the Northwest Herald, local plans or studies of community need Site Control Not applicable = services, housing and infrastructure Project Timeline Unrealistic example: complete major roadway construction in a week

Category Explanations Complexity and Risk Is the funding going to buy equipment or towards hiring and training, etc.? Tediousness of requests. Community Buy-In Does project have other funding that is waiting for CDBG funding to be received (i.e. Challenge Grants) Responds to Imminent Community Need (bonus) Does application clearly define which imminent need will be addressed and how; be very clear in a cover letter

Final Note on the Ranking Sheet The CDHG Commission makes the final funding decision Even if project receives a low score, an agency’s presentation to the Commission may help the project still receive funding Presentations: be on time and ready

FINAL NOTES Be sure to submit a letter of intent if you are unsure whether your project is eligible for funding. Hand-outs have been provided for your convenience and review. Visit our webpage for the application documents: Thank you for your time today! Please contact us with any thoughts or questions: McHenry County Planning and Development, Community Development Division: Hans Mach Faith Taylor Zachary Klehr