1. HILLSBOROUGH COUNTY AFFORDABLE HOUSING SERVICES
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Request for Proposal Technical Workshop
April 12, 2016

2. Introduction Process Eligibility Requirements Eligible Activities
Ineligible Activities
Types of Projects
Application Checklist
The Application
Deadline
Quarterly Reports/Monitoring
Environmental Review
Other Regulatory Requirements

3. Application Process Contract Completion RFP Application Technical
Assistance
Workshop
RFP
Application
Notice
Action Plan
Adoption
Application
Workshop
Public
Comment
Period
Application
Review
Notification
of Status
Draft
Action
Plan

4. Eligibility Requirements
Must be a CDBG Eligible Activity
Must meet a National Objective
Benefit to low & moderate income
Prevention/eliminate blight
Meet an urgent community need (Not eligible for the purpose of this RFP process)

5. Strategic Outcomes Identified by Hillsborough County Administration
1. Create safe, attractive communities that residents are proud to call home.
2. Create a strong and sustainable local economy.
3. Create healthy and enjoyable places to live, work and play.
4. Provide self-sufficiency and quality of life for those who need help.
5. Create a safe and effective transportation network that keeps pace with demand.
6. Provide reliable, cost-effective, secure infrastructure that minimizes environmental impacts.

6. Performance Measurements
One of three Objectives
Provides Suitable Living Environment
Provides Decent Housing
Creates Economic Opportunities
One of three Outcomes
Increased Availability and Accessibility
Increased Affordability
Increased Sustainability

7. CDBG Eligible Activities
Acquisition of Real Property
Public Facilities and Improvements
Public Services
Housing Rehabilitation
Special Economic Development
Infrastructure
Façade Improvements
Homeownership Counseling
* Not all activities are noted

8. Public Services
Public Services must be a new service or expanded service
Minimum request is $30, Maximum request $100,000
Provision of public services ( including labor, supplies and materials), including but not limited to the following:
Senior Services
Health Services
Child Care
Youth Services
Crime Prevention
Fair Housing Counseling
Employment Training
Handicapped Services
Transportation Services
Other Public Service Needs

9. Ineligible Activities*
Political activities,
Income payments
Construction of new housing
Operating and maintenance expenses
Furniture/Equipment
*May include other activities.

10. Examples of Projects Area benefit activities - water, sewer, sidewalks
- neighborhood improvements such as a park
Limited Clientele
- housing for specific group ( disabled, youths at risk,
domestic violence clients, etc.)
- services for specific group ( homeless, seniors, etc.)
Housing activities
- transitional shelters- considered a public facility
- convert non-residential to permanent housing

11. CDBG Guide to National Objectives & Eligible Activities
Resources
CDBG Guide to National Objectives & Eligible Activities
Located at:

12. Priority of Selection
Meets one or more of Hillsborough County’s Strategic Outcomes, and CDBG Goals and Objectives
Leverage other Resources
Is Ready to Proceed - Phased or Fully Funded
Financial Capacity
Past Performance/New Subrecipients
Other items on the chart in the Instructions

13. Application Checklist
Proposal Checklist
General Information/Project Information
Grant Administration
Project Eligibility and National Objective
Beneficiary Data-keep in mind the ¼ reports
Performance Measure related to the Con Plan
Compliance with monitoring visits
Consolidated Plan Strategies and Priorities

14. Application Checklist Cont.
Detailed Project Information
Details on Construction Projects
Project Budget/Cost Estimates
Financial Documentation
Certification
Letters of Support (Non Governmental Please)
Other Documentation- Non Profit Status, List of Board of Directors, Articles of Incorporation, Current Certified Financial Statement and most recent Audit, Organizational Chart

15. Application Checklist Cont.
Affidavit of Standards for Financial Management
Conflict of Interest Certification
Signature Authorization and Request for Funding Certification
Environmental Acknowledgement

16. The Application Two Applications – Please select the correct one:
1. Public Facility Projects
2. Public Services, Housing Activities
and Economic Development projects

17. Application Deadline Date is April 25, at 3PM!!
Late or incomplete applications are ineligible
Please keep responses to questions as brief as possible
Keep application pages in numerical order
Project title please limit to no more than 40 characters

18. Deadline Application Deadline AHS Staff Contact Monday April 25, 2015
Michael Marshall, 813/
Before 3:00 p.m.
Maureen Calderaro, 813/

19. Application Process Two-phased process for external applicants
Preliminary Approval
Supplemental information may be requested
Presentation to Evaluation Committee
Additional information necessary for final approval
Deadline for submitting additional information

20. Supplemental Information May Include the following:
Signed W-9 if not on file or signer’s have changed

21. Funding Process Notification - Mid Summer.
No funds are to be spent until the environmental review is complete and the funding agreement is fully executed
Funds available October 1st
Only an executed County Agreement approved by BOCC is a firm commitment of funds.

22. Subrecipient Technical Assistance
Required Participation in a Technical Assistance Workshop
One-on-One Technical Assistance
Often results during monitoring visits.
Subrecipient may request.

23. Funding Agreement Provisions
Record Keeping
Insurance
Reporting
Other Requirements

24. Quarterly Reports Contract Requirement
Allows staff to monitor program & financial performance
Helps to identify performance or compliance problems early
Required regardless of the level of activity
Project accomplishment data is required in IDIS to report both the progress and completion of an activity

25. What is Monitoring? A system of measures and procedures that:
Supports compliance with State & Federal Regulations
Assures correction when non-compliance is identified
Drives and supports the department and the organizations efforts for improved results.

26. Monitoring Two Methods of Monitoring
Desk – project information is requested and reviewed in hose to ensure it is complete and accurate.
Internal & Onsite – review of program and financial records, files, supporting documentation, policies and procedures.

27. Environmental Assessment Process
Environmental Review Records
Exempt or Excluded Activities
Must be completed before the funding agreement is approved and any work begins on the Project

28. Labor Relations
Davis Bacon Act requires the payment of prevailing wage rates (as determined by the US Dept. of Labor) to all laborers and mechanics on Federal government construction projects.
Construction includes alteration, new construction, demolition, rehabilitation and/or repair of federally supported projects.
CDBG Expenditures over $2,000

29. Labor Relations
Section 3 Act requires that low income wage earners be considered for any new hiring on projects over $100,000.
Both Acts requires semi annual reporting of contractors on the site.
Certified Payrolls are required weekly for construction projects.

30. Have a Great Day! And Good Luck With Your Application!