1. 3 CDBG Disaster Recovery Wastewater/Drinking Water
Small Projects Program
March 10, 2010

2. Applications, etc will be on the website by next week. Go to www. in
Applications, etc will be on the website by next week. Go to and then click on Disaster Recovery on the left.

4. DR2 Eligibility
County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795
Project is vital to economic recovery of area
Meet national objective of low to moderate income (LMI) 51%
Projects cannot be using SRF or USDA funding
Applicants must be in a county declared a federal disaster in You must be able to justify the projects importance to the economic recovery of the applicant. It is very important that they tie the project to the declared disaster and/or the economic recovery of the disaster affected area. I.e., should not be viewed as mitigation.
SRF and USDA are NOT eligible funding sources on these projects.
Although no “match or leverage” requirement, this will be taken into consideration in scoring the “importance” to the community. I would suggest trying to put something in. Don’t back your project into $1MM just to do it all for free.

5. NOT ELIGIBLE: LaGrange, Steuben, Miami, Howard, Wells, Blackford, Delaware, Tipton, Clinton and Warren. This is for Disaster Recovery 2 ONLY.

6. You should make contact with the CL if you intend to apply for any of the DR2 programs.

7. Wastewater/Drinking Water
Overdue Document Request: June 18, 2010
Applications Due: July 2, 2010
Awarded: September 3, 2010
1 Original and 3 Copies
Projects/applications will be evaluated using the following criteria:
The importance of the project to post disaster recovery of the applicant – 40%;
The percentage of low-to-moderate income persons served – 30%;
The relative economic distress of the applicant – 20%;
Applicant ranking on the OCRA Rurality Index – 10%.
You were given the Rurality Index when you checked in. OCRA was tasked by the Governors office to determine the “ruralness” of each Indiana county for scoring purposes. This is what we have.
This program will be run like the CFF program with a few exceptions:
1 public hearing prior to application
No proposal stage
ALL FEEPS REQUIREMENTS, ENVIRONMENTAL, LABOR, ETC.

8. Grant Administration OCRA Certified Grant Administrator required.
May procure by small purchase method:
Must be $50,000 or less
Includes labor standards & Environmental Review if applicable
Must Contact 3 qualified sources to solicit quotes
Must solicit at least 1 certified MBE
Firm/Person must respond in writing
Quotes may be faxed, ed, hand delivered or mailed
Respondents must be allowed 5 days minimum to respond
Must maintain records documenting date, time, & persons solicited/respondents
YOU MUST HAVE A CERTIFIED GRANT ADMINISTRATOR ON ALL OCRA CDBG APPLICATIONS. You may use Small Purchase under certain circumstances. You received a copy of the policy and a sample of a “request for quote” when you checked in.
You may contact GAs by phone, , writing, in person, etc.
REMINDER: We now have a few certified MBE grant administrators. You must solicit 1 with Small Purchase and 2 with RFP.

9. Grant Administration General Administration Environmental Review
Three percent (3%) of Grant Amount
Environmental Review
$3,000 maximum
Labor Standards (based on Total Project Cost)
Up to $2,000,000 $5,000
$2,000,001 - $5,000,000 $7,000
$5,000,001 and up $9,000
Grant administration fees are different for all DR2 programs. Please watch this.

10. General Information May not be on the CDBG findings/ineligible list
CFF/PL grant limits do not apply
No required match
Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program
Overdue reports, SBA findings, etc.
Although match is not required – it is certainly a consideration of need. If the project proposed is exactly at $1MM the perception is that you are only doing what is free to you. Therefore, how necessary is it really?

11. Project Description
Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant.
Must match detailed budget
Must not include normal maintenance costs
Must include number of linear feet or miles of improvement
PLEASE MAKE SURE YOU ARE USING THE MOST RECENT APPLICATION. THE NARRATIVE/JUSTIFICATION SECTION SHOULD MENTION THE LINEAR FEET OR MILES OF IMPROVEMENTS. THIS IS NOW REQUIRED BY HUD IN OUR DRGR REPORTING SYSTEM.

12. Detailed Budget Pages
CDBG
OTHER

13. Income Surveys Good for 6 years from original date of certification
Original Certification – January 2007
Survey Expires – January 2013
Responses are good for 6 years
MUST include signed certification letter and recertification (if applicable)
This is an exception for Disaster Recovery Only

14. Income Surveys Grant Administrators should verify:
Service area (beneficiaries) match survey area
The survey properly completed
Community information
Proper # of responses
Consistency throughout the survey

15. Public Hearing/Resolution Documentation
Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting.
Hearing MUST take place prior to application
Application Must Include:
Original Publishers Affidavit
Original/Signed Public Hearing Minutes
thoroughly document meeting
Authorization to Conduct Hearings (if applicable)
Original Sign-in Sheet
Original Resolutions

16. Compliance Status
Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

17. Post Award Deadlines
ER Deadline – two months
Publish locally
Submit documentation to OCRA
Bid Deadline – six months
IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
ROF Deadline – eight months
See checklist on website
Do not start construction until you have received ROF (we will find out!)

18. Post Award Deadlines
Claims will not be processed until Grant Support has received the following documents:
Notice of Contract Award
Start of Construction Notice (do not submit until you have actually started construction)
Wage/Fringe Benefit Certifications

19. Grant Reporting Requirements
Semi-Annual Reports
Sub-recipient Semi-Annual Reports
The reporting requirements are exactly like CFF. June 30 and December 31 reporting periods.

20. Q&A

21. Contact OCRA Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204