Proposal to Host 2015 AGM Gay, Lesbian & Straight Education Network (GLSEN) May 16 th & 17 th, 2015

Highlights & Features of Ottawa Why Choose Ottaw? ▪ Nation’s Capital ▪ Great Accommodations ▪ Nightlife & Tourism ▪ Local Events ▪ Low Cost, Full-Accessibility ▪ Safe, Inclusive & Supportive

Venues for Consideration ▪ Three Possible Venues ▪ Each Owned & Operated by the City of Ottawa ▪ Billings Estate Historical Site ▪ Richelieu-Vanier Community Centre ▪ Ottawa City Hall

Billings Estate Historic Site Features Historical Home of Founding Family Located 15 Minutes from Downtown Ottawa Features of Billings Estate Accommodates up to 150 Persons Eight Acres Maintained Parkland Kitchen & Meeting Equipment Provided

Richelieu- Vanier Community Centre Features Community Centre in Vanier Community Located 20 minutes from Downtown Kiwanis Hall Supports up to 200 Guests Auditorium Equipment & Full Kitchen Included

Ottawa City Hall Features Located in the Heart of Downtown Ottawa Walking Distance of Major Hotels & Attractions Andrew S. Haydon Hall supports 300+ guests Full Auditorium Features Supportive of the Queer Community

Estimated Venue Costs LocationOccupancyRate Non-Profit (All Day, HST Included ) Total Cost For AGM ( HST Included ) Andrew S. Haydon Hall (City Hall) Fixed seating Auditorium Equipment Provided Maximum Capacity: 328+ wheelchairs $ $ Kiwanis Hall (Richelieu- Vanier Community Centre) Variable Seating Auditorium Equipment Provided Maximum Capacity: 200 (incl. wheelchairs) $ $ Billings Estate Historical Site Variable Seating Some auditorium equipment provided Maximum Capacity: 150 (incl. wheelchairs) $ $ Estimates based on 2014 pricing, prices may be subject to change.

Accommodations in Ottawa ▪ Ottawa Built for Tourism ▪ Numerous Hotels & Suites in Downtown ▪ Fairmont Chateau Laurier ▪ ARC Hotel ▪ Hotel Indigo Ottawa ▪ Bed & Breakfasts ▪ Discount Hotels

Estimated Accommodation Costs LocationQueen Nightly Rate King Nightly Rate Suite Nightly Rate Fairmont Chateau Laurier$ $ 379$ 399 ARC Hotel $ $ N/A Hotel Indigo Ottawa$ $ Bead & Breakfasts$ 150N/A Discount Hotels $ 75$ 100N/A Estimates based on 2014 pricing, prices may be subject to change.

Transportation in Ottawa ▪ Public Transportation ▪ OC Transpo & O-Train ▪ Blue Line Taxi ▪ Vehicle Rentals ▪ Enterprise ▪ Budget ▪ Shuttle Bus Services (Optional)

Estimated Transportati on Costs Estimates based on 2014 pricing, prices may be subject to change. Mode of Transportation Cost per DayTotal Cost OC Transpo $ 7.95$ Enterprise Rent-a-Car$ 37.99$ Budget Rent-a-Car$ 55.60$ Shuttle Bus Services $ $

Organizing the AGM Provided by Ottawa GLSEN ▪ Preparatory Arrangements ▪ Venue booking & Deposits ▪ Donations from Local Vendors ▪ Assistance for Guests & Speakers Provided by GLSEN Canada ▪ Selection of Keynote Speaker ▪ Regional Speaker (one from each Region) ▪ Additional Guest Speakers (as required)

Timeline of Deliverables Date DeliverableResponsibility September 1, 2014Acceptance of this Proposal and estimate of number of guests. GLSEN Canada November 1, 2014Secure meeting venue. Reporting hotel accommodation and catering estimates. Ottawa GLSEN December 1, 2014Selection of keynote and guest speakers. Confirmation of vendors and caterers for the AGM. GLSEN Canada GLSEN Ottawa January 1, 2015Delivery of invitations and information packages including hotel accommodations and rates. Finalization of 2015 AGM agenda and confirmation of speakers. GLSEN Ottawa GLSEN Canada February 1, 2015Confirmation of panellists provided by GLSEN’s regional chapters. GLSEN Ottawa April 1, 2015Confirmation of accommodations and mailing of welcome packages, including:  Transportation information  Restaurants information  Tourism in Ottawa GLSEN Ottawa May 1, 2015Confirmation of catering menu and finalizing event details. GLSEN Ottawa May 16 & 17, 2015Xth Annual General Meeting for GLSEN.GLSEN Canada. June 1, 2015Deadline for submission of invoices and payment deadlines for vendors and caterers. GLSEN Ottawa Key Dates to Remember  September 1, 2014: Acceptable of Proposal  December 1, 2014: Selection of Keynote & Guest Speakers  January 1, 2014: Finalization of Agenda  May 16 th & 17 th, 2015: The 5 th Annual AGM

Beyond the AGM National Attractions National Art Gallery National Arts Centre Historical Sites Parliament Buildings Rideau Canal Governor General’s Residence Shopping Rideau Centre Sparks Street Promenade

Beyond the AGM Festivals & Events Tourism & Nightlife Byward Market Tours of Ottawa Queer Community Bank Street Promenade Queer Nightlife Queer-Friendly Businesses

Thank You Very Much! Please Respond to this Presentation by September 1 st, 2014

Picture Credits velguideottawa.aspxhttp:// velguideottawa.aspx 5. Speaking_Bastion_in_Ontario.htmlhttp:// Speaking_Bastion_in_Ontario.html arrival-text-messages/ arrival-text-messages/ 11. Lhttps://secure.brentmoore.com/ei/cm.esp?id=123&pageid=_39I0QPNJ L Canadian Tulip Festival. (2014). Festival 2014 Preview. Retrieved February 27, 2014, from Ottawa Tulip Festival: 2.City of Ottawa. (2014). Accessibility for Ontarians with Disabilities Act (AODA). Retrieved February 27, 2014, from ottawa.ca: services/municipal-accessibility-plan-and-policies/accessibility-ontarians 3.City of Ottawa. (2014). Billings Estate National Historic Site. Retrieved February 27, 2014, from ottawa.ca: 4.City of Ottawa. (2014). City Hall. Retrieved February 2014, 2014, from ottawa.ca: 5.City of Ottawa. (2014). Rental Rates. Retrieved February 27, 2014, from ottawa.ca: 6.City of Ottawa. (2014). Richelieu-Vanier Community Centre. Retrieved February 27, 2014, from ottawa.ca: 7.City of Ottawa. (2014). Use of Public Spaces at Ottawa City Hall. Retrieved February 27, 2014, from ottawa.ca: 8.Collins, A. (2014). Ottawa Hotels Guide - Best Hotels in Ottawa for Gay Travelers. Retrieved February 27, 2014, from About.com: 9.Expedia.ca. (2014). ARC The Hotel. Retrieved February 27, 2014, from Expedia.ca: Information?langid=4105&HotelID=9493&semcid=expe.ca &kword=%20Arc _%20Hotel!m.ZzZz %20arc%20%20hotel.%20arc_%20h otel&k_user_id=7dc558a0-9d0e-1a

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