RLSR 16/4/2015 UK Financial Plan & Risks

Content Finances – FY 2014/15 – Cost to Completion Risks – Top level to completion – R9 working space – Summary 2 OsC 13/5/2015

Finance 3 OsC 13/5/2015

4 Late December STFC asked could we make use of additional funds….usual caveats applied  Receipts must be in and paid before end of financial yr  Intended for capital items required out of next yrs budget Amount available was not specified Shopping list was submitted Following list of components were approved out of additional funding Additional Funds

5 OsC 13/5/2015 Finance Update FY14/15 – End March Figures FINANCE were using our December outturn figures Capital project overspend of £55.8k Resource project underspend of £32k Overspend for FY14/15 is £23.83k…….1.03% Focus Coils contract receipted, negotiated a final payment of £10.5k……saving of £14.5k

6 OsC 13/5/2015 Allocation FY15/16 Capital allocation including staff cost £1,188K Resource allocation including staff costs £1,102k Total allocation including o’heads £2,290k PPD will provide a further 2.5 FTE in kind contribution…..not included in above Allocation excludes external income £60k Allocation excludes contingency £170k

Summary for Allocation Period Phase 2 Construction 7 Replaces Table 2 in the report

Final Step UK Cost to completion Construction complete – March 2017 Commissioning complete – May 2017 Data taking complete – March 2018 Analysis and paper submissions timescales and associated resource costs TBA beyond FY 2017/18 Includes 3FTE of ISIS support staff each FY + MICE staff contributing to ISIS teams (T Stanley, M Tucker, J Govans) Additional maintenance/service costs in 2016/17 in O&A wp Ramping down of staff and non staff costs FY2017/18 Mitigation costs predominantly  Additional Helium costs for magnet training runs  Additional shielding  RF crowbar switch & spares  Electrical spares for system failures 8

Final Step UK Cost to completion 9  Allocation approved to FY 15/16  Required allocation for phase 3 - FY 16/17, 17/18 & 18/19 £7m  Total UK spend for MICE £41,8m OsC 13/5/2015

Risk Final Step 10 OsC 13/5/2015

Top Level Risks 11 OsC 13/5/2015

Top Level Risks 12 OsC 13/5/2015

MICE Risks Summary 13 OsC 13/5/2015

Working Space 14 Additional Experimental area ~170m 2 Current R9 experimental area ~200m 2 Moving out of this area

Working Space 15 Activity in the R9 Laboratory space Area for storage of essential equipment moved from the current Didcot storage facility - £20k/year  To end of project Clean lab  To end of project Target operational space  To end of project Waveguide layout and assembly  6 months during 2015/16 Storage of magnets and Partial Return Yoke materials during de-commissioning of Step IV (North sections)  Removal - June 2016  Installation - January 2017 Receiving area for RF cavities and chambers  Delivery June 2016  Installation June/Sept 2016 – for off line testing with RF Receiving area for Final Step additional Partial Return Yoke sections  Delivery April 2016  Installation November 2016 – February 2017 Forklift parking area  To end of project OsC 13/5/2015

Working Space 16 OsC 13/5/ th to 11 th July there will be a open day for schools, VIP’s and the public. We hope to have two areas where MICE will be shown MICE Hall R9 – Focus coil On the main day for the public, Saturday 11 th an overview of the hall and the Focus Coil in R9 Problem – R9 re-configuration work has hit a snag of finding Asbestos on the floor so need to lift the floor surface in the whole lab space. Screens will be required to keep the storage and people separate The area will be tidied and screened to enable the Focus Coil and Zeus Tracker to be exhibited. Another pressure that is a request from BPG for storing switch gear equipment and associated kit in the R9 lab Need to gain more detail of size, mass, access needs, timescales….. Cleanup of the area to use it more efficiently is in the work plan We are still going to be squeezed for storage and working area.

Risk Summary 17 No Second hydrogen system No Hydrogen absorber in final step Operational risk reduced from Step IV experience. Both Focus Coils performance sufficient for ionisation demonstration Additional space in R9 agreed ……….. work is progressing although there are some asbestos problems in the floor which are being addressed. RF Power systems  Effort for build-up, testing and installation Longer commissioning times Changes in US budgets  Delivery of RF Cavities and Chambers late  PRY additional materials late RLSR 16/4/2014