1. MICE – UK Plan Roy Preece STFC RAL DOE Review of MAP Brookhaven National Laboratory 13 th August 2014

2. Content Step IV – Status of the Construction – Cost and Schedule – Operations and Data taking Step V – Scenario assumptions and comments – Advanced Construction - Cost and Schedule – Flat funding Construction - Cost and Schedule Risk Summary 2

3. STEP IV Step IV 3

4. Status of the Construction Step IV 4

5. Step IV - Status of the Construction Magnets in the Hall Spectrometer Solenoid and Focus Coil Magnets installed into position. Tracker detectors installed to the Spectrometer Solenoid Magnets Bellows for connection of each magnet have been assembled Rolling platforms for Upstream Solenoid and Focus Coil tested and operational Mechanical fit checks will be carried out before the arrival of the PRY materials. Hydrogen transfer line fit check Layout and installation of the services to the magnets and detector systems can be progressed Vacuum manifold installation making good progress. 5

6. Step IV - Status of the Construction Tracker Detector Installation The Tracker Detectors have been successfully installed into each Spectrometer Solenoid. Hall Probes have been installed along side the planes of the tracker. 6

7. Step IV - Status of the Construction West Wall and Rack Room 2 The field mitigation work to move the cooler head compressors away from the field has progressed well. The mezzanine structure at the West wall of the hall is complete. The compressor support frames are in position ready for electrical and water services Services installation has started. The civil aspects of the new rack room have been completed including fire safety and main power. Magnet power and control racks are currently being installed. 7

8. Step IV - Status of the Construction Partial Return Yoke (PRY) floor structures Before installation of the main structures and walls of the PRY the floor must be prepared to accept the materials. Floor support structures have been designed, manufactured and delivered to the RAL site. Floor drilling has started and construction to floor level will progress following pull out testing of the floor concrete 8

9. Step IV - Status of the Construction Focus Coil and R9 Lab The second Focus Coil, that will be used for Step V, is cold and condensing Helium in the cold mass. Powering tests have started, with a 50A force quench, and testing is planned to be completed by September. Magnetic Field mapping by the CERN team will be carried out after testing is completed. An extension to the MICE laboratory / Construction space in building R9 has been granted and is a substantial investment to MICE. The operational space will be doubling in area and is fully covered by an 8 tonne crane. 9 Current Extension

10. Cost and Schedule Step IV 10

11. Step IV – Cost and Schedule Schedule to completion The critical path tasks for completion of the Step IV Construction and Commissioning. Red tasks – Critical Path Orange tasks – <15 days total slack. Yellow tasks - >15 days and < 30 days total slack. Items just off of the critical path monitored to ensure any required mitigation of risk is applied. Task with high risk could push onto the critical path. Construction complete – 25 th May 2015 Commissioning complete – 3 rd August 2015 Table 3 - 2014-08-04-DOE-Review-MICE-Status.PDF 11

12. Step IV – Cost and Schedule Schedule to completion Project dashboard showing the milestone slip chart and current critical path items. https://micewww.pp.rl.ac.uk/dashboard/V14_040814_MICE_Dashboard.pdf Figure 3 - 2014-08-04-DOE-Review-MICE-Status.PDF 12

13. Step IV – Cost and Schedule UK Cost to completion of Step IV Cost to complete for the Step IV arrangement. This table is showing just the Step IV completion cost with all Step V construction cost removed for future years. Costs are representative of completion of the analysis and production of papers. Construction complete – 25 th May 2015 Commissioning complete – 3 rd August 2015 Data taking and analysis complete – March 2017 (in this funding scenario) Table 8 - 2014-08-04-DOE-Review-MICE-Status.PDF 13

14. Operations and Data taking Step IV 14

15. Step IV – Operations and Data taking Operations and Data Taking Commissioning of the channel magnets can commence as soon as the North side PRY is in place. The plan for magnet commissioning is 1. Re-train all magnets separately to nominal operating currents in the most expeditious way possible with both Spectrometer Solenoid magnets being trained in a 24 hour period. Powering of the channel will take some time and effort due to the Spectrometer Solenoids requiring re-training that could require up to 15 quench runs to reach nominal operating currents. The Focus Coil remembers its training and some quenches may be experienced in stand-alone mode. 2. The nominal current for operation will be set in the Spectrometer Solenoids and then the Focus Coil will be ramped to current or quench. Calculations have shown that there will be quench back during the commissioning that will lead to the loss of all liquid Helium. Supplies of Liquid Helium will be on hand to replenish the magnets, enabling the shortest dwell time. The Focus Coil magnet has a recovery time of 48 hours and so will become the limiting factor. 15

16. Step IV – Operations and Data taking Operations and Data Taking The Beam line pre-commissioning – One or two Step 1 settings need to be repeated, to make sure we’re starting where we left off and to cross check against improved Monte Carlo simulations (~10k triggers) – Updated momentum settings need to be tested against matching at TOF0 with Step 1 tomography Requires new settings to take into account the Diffuser Requires DS, proton absorber, all beam line magnets, TOF0 and TOF1 ~90k triggers – Large beta (beam size) setting for Tracker commissioning without magnetic field requires testing ~10k triggers The Beam line commissioning – Necessary to test the MICE Muon Beam matching to the MICE Cooling Channel – Requires DS, proton absorber, all beam line magnets, TOF0 and TOF1, Diffuser and commissioned Upstream Tracker (requires B field in SSU) – Requires beta, alpha and emittance reconstruction at all 5 Tracker planes to test the behaviour of the beam settings required for the physics grid requiring ~10k triggers for each grid point – Most likely will need to be repeated Commissioning shift requirements (1 shift = 8 hours), including contingency – Beam line pre-commissioning – 8 shifts – Beam Line Commissioning – 15 shifts – MICE Channel Commissioning – 21 shifts – During each commissioning phase the data taken will be used to exercise the data pipeline in preparation for the data taking campaign. 16

17. Step IV – Operations and Data taking Operations and Data Taking Physics Run plan – 3 Emittance x 3 Momentum x 5 Beta Function matrix – Empty / LH2 / LiH Absorbers (if possible the wedge) Solid Absorber changes during shutdown of ISIS – Flip / Solenoid mode – Positive and Negative beams – MICE target will run at 0.8Hz and at 4 V.ms beam loss – From the 3x3x5 matrix each Mode / Absorber / Polarity will require 45 measurements – A reduced data taking regime will be used for the Negative beam polarity operation 17 ISIS User run schedule – Current schedule for construction complete precludes the first user run. –User run during Jan – Mar 16 to Target station 2 Data period – For one set of measurements

18. STEP V Step V 18

19. Scenario Assumptions Step V 19

20. Step V – Scenario Assumptions Scenario Assumption and comments Advanced (Plan A) – The schedule is derived assuming that, in the UK, investment will be advanced to enable purchase of capital equipment (new UK proposal for 16/17 onward). – Data taking for Step IV will stop at the end of calendar year 2015, 18 th December. – De-commissioning of Step IV will commence in the new calendar year, 1 st January 2016 – RFCC module to be ready by 24 th January 2017 – Partial Return Yoke materials (structure and plates) to be delivered by 30 th June 2016 for the South side and 1 st December 2016 for the North side. Flat Funding (Plan B) – The schedule is derived based on a flat-funding profile (new UK proposal for 16/17 onward). – Data taking for Step IV will stop at the end of financial year 2015/16, 31 st March. – De-commissioning of Step IV will commence in the new financial year, 1 st April 2016. – RFCC module to be ready by 24 th January 2017 – Partial Return Yoke materials (structure and plates) to be delivered by 30 th June 2016 for the South side and 1 st December 2016 for the North side. 20

21. Step V – Scenario Assumptions Scenario Assumption and comments Comments – The task list of work to be carried out for the de-commissioning of Step IV and preparation for installation of Step V are the same for each scenario. Removal of Step IV magnets Removal of PRY materials Removal of Detector systems Floor preparation for PRY Hall access door preparations –The task list of work to be carried out for the installation of Step V are the same for each scenario. Install South PRY Install magnets Test and condition RFCC Install North PRY – All schedule analysis has 35% time contingency added to each task, in common with requirements from previous RLS review meetings 21

22. Advanced Construction Step V 22

23. Step V – Advanced Construction Cost and Schedule Figure 5 - 2014-08-04-DOE-Review-MICE-Status.PDF 23 The tasks shown are the most pertinent on the critical path to graph the evolution

24. Step V – Advanced Construction UK Cost and Schedule Advanced funding scenario (Plan A) – The advanced funding would enable purchases of capital equipment in financial years 15/16 and 16/17 Dates – 18 th December 2015 stop Step IV data taking – 1 st January 2016 start reconfiguring the hall to accept Step V equipment – 25 th May 2017 install RFCC into position – 27 th October 2017 cavity conditioning without B-Field complete – 24 th November 2017 cooldown RFCC – 5 th February 2018 Construction of Step V complete – 1 st May 2018 Combined magnet and commissioning complete – Funding model to end of December 2018 Total cost to complete £15.3M (Inc Risk) Table 6 - 2014-08-04-DOE-Review-MICE-Status.PDF 24

25. Flat Funding Construction Step V 25

26. Step V – Flat Funded Construction Cost and Schedule Figure 6 - 2014-08-04-DOE-Review-MICE-Status.PDF 26 The tasks shown are the most pertinent on the critical path to graph the evolution

27. Step V – Flat Funded Construction UK Cost and Schedule Flat funding scenario (Plan B) Dates – 31 st March 2016 stop Step IV data taking – 1 st April 2016 start reconfiguring the hall to accept Step V equipment – 7 th September 2017 install RFCC into position – 9 th February 2018 cavity conditioning without B-Field complete – 9 th March 2018 cooldown RFCC – 21 st May 2018 Construction of Step V complete – 14 th August 2018 Combined magnet and commissioning complete – Funding model to end of March 2019 Total cost to complete £16.2M (Inc Risk) Table 7 - 2014-08-04-DOE-Review-MICE-Status.PDF 27

28. Step V – Comparison Cost and Schedule Advanced funding scenario (Plan A) total cost £15.3M (inc risk) Flat funding scenario (Plan B) total cost £16.2M (inc risk) Stop at Step IV total to complete £7.1M (inc risk) Critical Path items RFCC and PRY delivery are not on the critical path Figure 9 - 2014-08-04-DOE-Review-MICE-Status.PDF 28 AdvancedFlat Stop Step IV 18 December 201531 March 2016 Re-configure for Step V 01 January 201601 April 2016 Install RFCC into position 25 May 201707 September 2017 Cavity Conditioning without B-Field Complete 27 October 201709 February 2018 Cooldown RFCC 24 November 201709 March 2018 Step V Construction Complete 05 February 201821 May 2018 Combined Magnet Commissioning Complete 01 May 201814 August 2018

29. Risk 29

30. Risk - Retirement Focus Coil remembers its training – After thermal cycle the current attained was at the level last tested. – Returned to operational current after Solenoid mode / Flip mode change – During hall commissioning the expectance is for a return to operational current With the current review this risk is retired – Removal of the Step VI arrangement of the experiment – The project is re-focusing on achieving early delivery and so completion of the project. 30

31. Risk - New Resourcing –Technical effort at FNAL for build of the RFCC not available due to external project pressures – Loss of expert knowledge in the event of early project termination – Reduced staffing for operations in the event of early project termination Senior Management – Management of the project leave / re-deployed – Direction and drive unfocused Late Delivery – UK were to advance as far as reasonably practicable the schedule of installation – If delays to equipment delivery were RFCC 4 months(7 flat), South PRY 5 months(8 flat) and North PRY 6 months(9 flat) – Standing army costs 31

32. Summary 32

33. Summary Progress to the completion of the installation of Step IV is good – All magnets and detector systems required for the arrangement are in the experimental hall – Magnetic field mitigation strategies are now solid, West wall, Rack room 2 and PRY – Schedule delay mitigation is now being put in place for the PRY delivery – Operational and data taking management in place and active – Construction complete 25 th May 2015 From the schedule and funding analysis shown for Step V it will NOT be possible to integrate the RFCC as soon as it is ready, 24 th January 2017. – Advanced funding would complete installation 5 th February 2018 – Flat funding would complete installation 21 st May 2018 – Additional build-up area and storage in the R9 laboratory has been arranged. – Advanced funding for capital equipment purchase and storage in preparation for installation would be beneficial. – Delivery schedules for flat funding purchases do not have a detrimental effect on the installation due to the length of de- commissioning and preparation required. – The driving factor is the date at which the Step IV data taking campaign is completed. Advanced funding scenario (Plan A); total cost £15.3M (inc risk) Flat funding scenario (Plan B); total cost £16.2M (inc risk) Stop at Step IV; total to complete £7.1M (inc risk) With reduced FNAL technical effort / management focus there is a risk of the RFCC installation driving the critical path and creating a standing army; not just in the UK but also with European and Japanese collaborators. 33

34. Back-up Slides 34

35. Vacuum system The vacuum manifold system is fully designed and is currently being installed to the MICE hall 2 roots pumps are attached to the 100mm bore manifold providing redundancy All turbo pumps will be sited outside of the PRY enabling them to run constantly The system is specified to be extendable to the Step V installation 35

36. R9 Laboratory Space 36 Additional Experimental area ~170 Current R9 experimental area ~200