INVITATION TO TENDER PROCEDURE INVITATION TO TENDER PROCEDURE IT–4154/EN Supply Centrifugal Water Pumps B. Jenssen

Key dates  Invitation to Tender issued:  Compulsory bidders’ conference:  Bids to be returned to CERN by 12 April 2016 – 4:00 pm (uploaded)  Contract negotiation and notification  Contract award: June 2016 Key dates: CERN requires that any supply ordered within the scope of a release order be delivered not later than: Flow ≤ 150 m3/hFlow > 150 m3/h Category 1 (Raw water) 8 weeks 12 weeks Category 2 (Demineralized water) 12 weeks 20 weeks B. Jenssen

IT documents  Tender form with annex A “Price break-down”;  Technical specification + annexes  “Selection and Adjudication criteria for Supply Contract” dated March 2016  General Conditions for Invitations to Tender CERN/FC/5312-I/Rev.  General Conditions of CERN Contracts CERN/FC/5312-II/Rev. B. Jenssen

Clarification Process Requests for clarification should be received earlier than 1 April 2016 All questions shall be addressed in writing to Please put: cc: B. Jenssen

Clarification Process  CERN’s response will be sent to all bidders, including the request for clarification but without identifying its source  Bidders shall acknowledge receipt of the  Cover letter with bid shall acknowledge each individual CERN clarification correspondence received B. Jenssen

Selection and Adjudication Criteria Adjudication basis: The contract shall be awarded on a « lowest compliant* » basis to the bidder whose bid complies with the technical, financial and delivery requirements and is the lowest** *Note On a FCA basis, if the ratio of DAP price of the lowest FCA bid to the lowest DAP bid doesn’t exceed 1.10; On a DAP basis, if the above-mentioned ratio exceeds ** Subject to the rules aiming at achieving well balanced industrial return coefficient for Member States (MS) PB= Poorly Balanced WB= Well Balanced B. Jenssen

Selection and Adjudication Criteria Selection and adjudication criteria – Concept Improve the distribution of our purchases among CERN MS The country of origin is the country where the supplies (including their components and sub-assemblies) are manufactured or undergo the last major transformation by the contractor or his sub- contractor(s). Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period. Well balanced Member states: BU - CH – CZ - FR – HU – IT The tender shall be treated as that from a poorly balanced PB MS provided that the value of supplies originating in one or more PB MS is not less than 60 % of the total amount of the contract. B. Jenssen

Basis of award The alignment rules 1- Lowest bidder from PB MS Contract awarded 2- Lowest bidder from well balanced (WB) MS (If bid from PB MS is within a difference of < 20% negotiations) 1st bidder from PB MS aligns awarded the Contract If not - 2 nd bidder from PB (within 20%) aligns awarded Contract If not – Contract awarded to lowest bidder B. Jenssen

Price Basis (I of III) All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision Report the total prices for raw water- and demineralized water pumps from annex A (“Price break-down”) into the tender form. B. Jenssen

Price Basis (II of III) B. Jenssen The contract shall be valid for an initial period of five years. The estimated quantities indicated in article 3.2 (Tender form) herein shall be used for adjudication purposes only and shall in no circumstances be considered a commitment on the part of CERN. CERN is entitled to renew the contract for two further one year periods, subject to a three months’ notice to the contractor. Validity of the bid: 6 months from the closing date.

Price Basis (III of III) B. Jenssen Centrifugal pump installer (result of IT-4204/EN) Centrifugal pump supplier (result of IT- 4154/EN) CERN buys to contractual price X EUR, and according to CERN’s «General conditions of CERN contracts» (ref. CERN/FC/5312-II/Rev.) The centrifugal pump installer, installing centrigugal pumps at CERN for CERN shall have the right to buy centrifugal pumps for price: Y<= X EUR (less or equal to CERN’s) The pumps shall comply with CERN’s technical specification IT-4154/EN, but governing contractual and commercial conditions may be according to the centrifugal pump supplier

ALTERNATIVE PROPOSALS (§ 14 General Conditions for Invitations to Tender by CERN) There is no obligation, but we encourage bidders to submit with the bid any alternative solutions in addition to the conforming bid B. Jenssen

VAT  Prices shall take into account CERN’s exoneration from VAT and import duties  VAT shall be subject to the rules and invoicing instructions as defined under the following link: OR B. Jenssen

PAYMENT CONDITIONS (ref. Tender form § 5 ) & PRICE REVISION (ref. Tender form § 6 ) 1 Rating of BBB+ at least and contractor to give written proof of such. B. Jenssen § 5§ 6

Penalties (Tender form § 9) B. Jenssen

Return Date Bids shall be RECEIVED by CERN (uploaded): 12 April P.M at the latest B. Jenssen

Contact for Information Bjorn Jenssen Tel: Fax: Always put in cc: B. Jenssen