Submitting Your Thesis/Dissertation into Digital Southern

Go to and click “Electronic Thesis/Dissertation”

You will be sent to the Login or Create new account page for Digital Commons. You must have an account to upload your thesis/dissertation.

After you login/create an account, you will be sent to the Submission Instructions and Submission Agreement page. If you agree with the terms, check the box and click “Continue.” You must check this box to submit your thesis/dissertation.

Once you have agreed to the Submission Agreement/Terms, you will be sent to a form. Carefully read the directions and fill out the form.

The Title of your thesis/dissertation needs to be in Headline Capitalization. In other words capitalize “nouns, pronouns, and verbs, and all other words of four or more letters” (quote from The New York Times Manual of Style and Usage ). Your name should automatically appear based on the information from the “Sign Up” form. Click the figure with the pencil to reveal a drop box to make edits. Term of Award is the semester you graduate. Helpful Hints on the Form:

The release option determines whether or not you would like your document available to the web (open access ) or contained to the GSU domain. If you choose GSU domain, only those with a GSU username/password can access it. The Embargo Period determines when your document will be released onto the web or the GSU domain. You can choose to immediately release your thesis/dissertation after approval or hold it for one or five years. When that time has passed, it will automatically be published in Digital Commons. Helpful Hints (continued):

Enter your Committee Chair and Committee Members, including their s. These s will be used to contact those on your committee to verify that your thesis/dissertation is correct. Enter in Keywords and/or add Subject Categories to help make your thesis/dissertation easier to find. Helpful Hints (continued):

Upload the full text of your thesis/dissertation here. If you upload a Word document, the system will automatically create a PDF copy of your document. Helpful Hints (continued): If you check that you have additional files, you will be sent to an additional page where you can upload those files.

After you hit “Submit” on the form, you will be sent to a page listing the information you entered. If you made a mistake entering in the information or uploading the form, click “Revise submission.”

You will receive a confirmation when you have submitted a thesis or dissertation. You can click here to view the status of your submission, to submit revisions or contact administrators. You will receive another alerting you when the College of Graduate Studies has finished the format check.

You will receive an when the College of Graduate Studies has reviewed your thesis/dissertation for formatting errors. Click here to review and submit revisions.

The link in the will send you here where you can review the requested revisions and revise your thesis/dissertation. Click “View decisions” to see your formatting errors.

Click here to view your formatting errors. This page lists all the decision letters you received about your formatting errors. If you received multiple letters, you can view them all here.

Click here to view your formatting errors. You may need to save the PDF onto your computer to view the corrections. Once you are done correcting your formatting errors, click “Revise thesis/ dissertation” to upload the corrected document. Review the formatting revisions requested by the College of Graduate Studies. When you have made the changes, upload your updated thesis/dissertation.

After clicking on “Revise thesis/dissertation,” you will be sent back to your original form. Scroll down to “Upload Full Text” and click on “Upload file from your computer.” Upload your updated thesis/dissertation.

You will see this page after you have submitted your changes. If you have any further formatting issues, you will be contacted again and will go through the same process to re-upload your corrected document.

Once you have made all the edits correctly, you will receive an stating that they have accepted your thesis/dissertation. Before you document is posted into Digital Commons, your committee members must review and verify your document.

After all your committee members have reviewed and verified the document/information you submitted, your thesis/dissertation will be posted into Digital Commons. You will receive an stating that it has been posted and how you can print a copy of your thesis/dissertation.

If you have any questions, please contact: Ashley D. Lowery Digital Commons Specialist Phone: (912)