Web Time Entry Julie White Elon University. Agenda Overview of Elon University Elon Payroll Implementation Plan Setup WebAdvisor Screens Things to Remember.

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Presentation transcript:

Web Time Entry Julie White Elon University

Agenda Overview of Elon University Elon Payroll Implementation Plan Setup WebAdvisor Screens Things to Remember Lessons Learned Questions

Located in Elon, North Carolina Private 4-year institution 5,032 undergraduate and 677 graduate students Average class size – 21 students Student/Faculty ratio – 13/1 1,351 Faculty and Staff Employees 275 support staff and 1,359 student employees

Elon Payroll Four payrolls Salary – monthly Support Staff – bi-weekly Physical Plant – bi-weekly Student – monthly Students –Wanted to transition to bi-weekly –In house online timesheet Support staff and Physical Plant staff –Paper timesheets Payroll staff entered timesheets manually

Why Web Time Entry Transition student employees to bi-weekly payroll Eliminate paper timesheets Eliminate manual data entry

Implementation Plan Student employees Familiar with online data entry communication only Transition to bi-weekly Support staff employees communication Hands-on training Physical Plant employees communication Hands-on training

Setup - PRPS

Setup - TEAP

Setup - TCTP

Setup – Rule for unapproved time

Setup - LEAVE.TYPES

Setup - EARN

Setup - PPOS

Setup - WebAdvisor Form

Setup - POSD

Setup - TEFA

Setup - ETGR

Setup - PPRI

Setup - TEEG

Setup - addresses Verify type on ACWP Verify address on NAE At least one address on NAE must have the same type as listed on ACWP

Employee WebAdvisor Screens

Student Timesheet

Support Staff Timesheet

Approval/Electronic Signature

Confirmation

Supervisor WebAdvisor Screens

Supervisor Approval

Alternate Supervisor Approval

Customizations - Time Entry screen

Customizations - Support Staff Timesheet

Customizations - Student Timesheet

Customizations - Supervisors

Customizations - Supervisor Approval

Reports TEAS – Time Entry Status Report TEOR – Time Entry Overtime Report TEHR – Time Entry History Reports ETNP – Employee Time Not Paid

Things to Remember –Sent to PRIMARY supervisor only –Full mailboxes/junk mail folders Overtime –Calculated automatically TEAP –Leave plans –Earnings types

Lessons Learned Communication and training Develop policies and enforce them Examine business policies Buy-in Customization

Questions? Julie White, Elon University Thank you!