1. Colleague Self Service & Time Management
Western New England University
Myra Quick

2. Objectives Utilization of Self Service Function
Understanding Time Management
Time Entry
Time Approval

3. Roll Out Time Line: Employees December 16 and Student December 23.
Populations affected
Current functionality and future enhancements

4. Technology Preference is Google Chrome or Firefox
Mobile App is coming!
GPS functionality
Link:

5. Products by Population
Students
Personal Information Self Service and time entry
Non Exempt (Except Time Clock Users)
Non Exempt Kronos Time Clock Users
Personal Information Self Service and Kronos time entry
Exempt Staff, Pharmacy and OT Faculty (12 month)
Personal Information Self Service, WebAdvisor Exception Time Entry
WebAdvisor time approval, Self Service time approval, Kronos time approval

6. Self Service Personal Information
User Profile: Address, , Phone
Emergency Information: Emergency Contact, Health Conditions, Hospital, Insurance. Additional Information
Tax Information: Opt In for W2 and 1095C Forms (2019)
Banking Information: Direct Deposit
Earnings Statements: Estub for history only

7. Self Service Time Entry
Non Exempt Staff (except Kronos Time Clock Users) All Students
Enter: Time in, Time out for lunch, Time in from lunch, Time Out
Exception time entry
Time cards are shown by week not by pay period. IE 9/1-9/7 NOT 9/1-9/14
Can submit time for approval weekly
Can Add Comments to Timecard
Multiple positions on one time card for students

8. Self Service Time Card Approval
Link:
s sent for time card change, sign off and approval activity
Create Inbox rule to handle s from Colleague
Proxy – Multiple Backups
Comments, Approve, Reject
Lock Out – Hard Close in Payroll

9. Payroll Deadlines Time Card Submission
Employees 10am
Students 11am
Time Card Approvals by Supervisors
Employees 11am
Students Noon
If these deadlines are missed the time card is LOCKED.

10. Exception Time Entry and Time Card Approval
Link:
Select Exception From Menu and Then Must Sign In
WHO: Exempt Staff and 12 month Pharmacy and OT Faculty
Track Exception Time ONLY
Approve Other Exempt Personnel You Manage under Exception Link
Once Time Record is Electronically Signed It CANNOT be Changed

11. Future of Colleague Time and Attendance
Late 2019
Exempt staff will use self service time entry
Mobile App will be up and GPS
Kronos Time Clock User will migrate to self service through time stamp
QUESTIONS?
Thank you for attending!