Achievements of the Czech Presidency of the Council of the EU – organisation and communication Jana HENDRICHOVÁ, State Secretary Czech EU Presidency Section September 2009

INSTITUTIONAL SETTING Minister (Deputy Prime Minister) for European Affairs- Section for EU Affairs - Czech EU Presidency Section  Committee of the EU  Sector Co-ordination Groups  Experts and Inter-Sectoral Groups  Central Organisation Group  Roundtable for Communication

PREPARING PUBLIC ADMINISTRATION - I Institute of Public Administration – Ministry of Interior  Central Register of Employees involved in the Czech Presidency New positions in public administration Central organisation – 25 core staff, 45 contracts, 69 liaison officers Motivation aspects

PREPARING PUBLIC ADMINISTRATION - II Languages (A, F) Institutional training Sectoral training Conferences, seminars, study visits, secondments

BUDGET  1,9 billion CZK from the General Treasury Administration for 2007–2009 (central co- ordination, new employees, training, security, cultural events in the CR and in the world)  Sectoral sources: 1,4 billion CZK  EU, Council of the EU  Additional costs: EU 27 summits in the CR, irregular European Council, communication campaign, security equipment  Savings

PRESIDENCY EVENTS More than 3,000 events in the CR, in Brussels and elsewhere in the world: meetings of the European Council and EU Ministers, working meetings, representing the EU Council in international organisations, in the EP, cultural activities, incl.:  550 meetings and conferences in the Czech Republic  500 cultural events in the world and in the CR Importance of events taking place in the regions:  bringing the EU to the people  drawing attention to the Czech Republic and promoting its products and services

CENTRALLY ORGANISED EVENTS IN THE CR 101 events attended by 30 – 450 delegates:  31 summits and ministerial meetings  7 summits: EU27-USA, Employment, Southern Corridor, Eastern Partnership, EU-China, EU-Canada, EU-Japan  2 meetings of the Government of the Czech Republic: with the Conference of Presidents of the EP and with the European Commission  14 informal meetings of EU Ministers (Prague + regions)  8 ministerial conferences  70 working group meetings, conferences and workshops in the Prague Congress Centre

PRESIDENCY IN NUMBERS I  From January to June 2009: 30,000 delegates, mostly from abroad visited the Czech Republic  3,730 journalists, including 2,049 from abroad at events in the Czech Republic  – more than 2 million visitors – the largest audience in recent years!  Over 4,000 standard pages of texts translated  80,000 copies of brochures and 30,000 accreditation badges distributed

PRESIDENCY IN NUMBERS II  Interpreting provided for some 65 events (80 interpreters and 28 booths at the largest event)  30,000 participants accommodated in the Czech Republic  69 “liaison officers” for foreign delegations  Transport of delegations – 70 cars, 70 minivans, 20 buses  14,000 ties, 7,000 scarves, 36,000 pens distributed in the Czech Republic

COMMUNICATION  The website  The logo  Translations  Decorations  Working with the media  Information and communication campaign

SELECTED CULTURAL EVENTS  7 January – opening night; the National Theatre in Prague  30 January – Czech ball; Brussels  Decadence – Czech lands 1880 – 1914; Brussels, Namur  Eurofestivals – Zlín, Č. Budějovice, M. Lázně, Litoměřice, Brno  One World - Czech Republic, Brussels, Washington D.C.  Via Lucis – Brussels  Europe without barriers – Czech Republic, Brussels, Stockholm  19 – 20 June 2009 – United Islands of Prague  26 June 2009 – Street Party, Brussels  28 June 2009 – Smetana’s Litomyšl – passing to Sweden

Main partners Media partners PRESIDENCY PARTNERS