Understanding Workwell Workplace Health & Safety Audit Human Resource Services March 29 th, 2007 Presented by: Chris Hurley - EOHSS

Defining Workwell… The Workplace Safety and Insurance Board (WSIB) directly links: Employer’s health and safety standards, and The organization accident performance. WSIB uses the Workwell audit to complete a comprehensive review of an organizations health and safety standards. Encouraging an effective internal responsibility system through financial incentives.

How Workwell works Workwell evaluator will visit McMaster to complete this comprehensive audit (expect 4 to 5 full days) Reviewing documentation Conducting random interviews Observing workplace practices Score is then granted If fail, then 6 months to correct and re-audit If fail this second time, then $$ fine (up to $500,000) will be levied Also consider the damage to McMaster’s reputation Expected Spring 2008

McMaster’s Health & Safety Record 2003 Calendar Year 2004 Calendar Year 2005 Calendar Year 2006 Calendar Year Incidents Healthcare Lost Time (# of days) days days days days Average lost days per LT incident 6 days/inc.8 days/inc.4.9 days/inc.15.1 days/inc. Organizations with a high frequency of incidents and severity rates are targeted for Workwell

Health and Safety Programming McMaster’s H&S, Healthy Workplace and Injury Prevention programming is very strong: 18 operating Joint Health & Safety Committees Comprehensive training program with 17 courses offered annually, attended by 2710 employees in 2006 Approx. 100 Healthy Workplace events in 2006 New H&S programming in 2006 and 2007: Slips, Trips & Falls; Chemical Handling; Laser Safety; Asbestos and Spills Training; Ergonomics; and, Violence in the Workplace EOHSS, FHS Safety Office and EWLSS working jointly to support health & safety

#1 Health and Safety Policy Employer commitment Employer, Supervisor and Worker responsibilities Dated within a 12 month period Posted copy is signed by the most senior management person on site (can have other signatures) Posted and accessible to all employees

#2 Health and Safety Responsibilities The employer has established health and safety responsibilities and performance accountabilities Responsibilities and accountabilities of Management, Supervisor and the Worker Contractor responsibilities Visitor responsibilities Health and Safety Coordinator

#3 Posted Health and Safety Materials The employer has the following documents posted and/or available at the workplace OHSA, Regs MSDS In case of injury poster Form 82 First Aid Reg Emergency Services and Numbers JHSC inspections, minutes, MOL orders, workplace incident summaries

#4 Health and Safety Standards and Procedures The employer has identified work environment health and safety hazards, implemented controls and where required developed SOP’s Job Hazard Analysis for all occupations or jobs or common hazards in the work environment List main activities involved with each occupation, job or where common hazards exist

#4 Standards and Procedures cont’d Procedures for: Injury/illness reporting Hazards reporting Emergency Evacuation Plan Emergency Equipment Refusal to Work Lock-out, Confined Space, Hot Work Process and equipt purchases Prestart inspections, SOP’s PPE, Non-routine work

#5 Health and Safety Representative/Committee Selection process documented Recommendations to employer Composition Selection of committee members, process as documented by each union group Posted names and work locations Meeting schedule, recorded minutes

#6 Health and Safety Education/Training Review training needs-modified equipt, new legislation, new-hires, transfers, promotions Employees have training on their responsibilities, right to refuse, right to participate, health and safety policy Records of training Evaluate the training Material Handling training Employer required certifications ie. Lift truck

#6 Health and Safety Training cont’d Employer orientation Promotion/transfer orientation Initial job instruction Planned health and safety inspections Injury/incident investigations Health and safety committees Emergency Preparedness and Response PPE

#7 First Aid Requirements Availability of kits Required components Qualified First Aider on every shift First Aid attendant works in immediate area of first aid kit First Aid treatment recorded in logbook First aid certificates posted Kit inspection record Requirement for one stretcher, two blankets First aid room with procedure for patient transfer

#8 Health and Safety Inspections Inspections by Supervisors and Management -standard recording system -reporting -follow-up Inspections by JHSC -schedule established -standard recording system -mgmt signs review of inspections -follow-up timeframe

#8 Health and Safety inspections cont’d Operator pre-use inspections Cranes, grounds keeping equipt, lathes, drill presses etc.. Standard reporting form Corrective action Follow-up

#9 Preventative Maintenance Inventory of items that require scheduled servicing, adjusting or replacing Standards-manufacturer’s recommendations, industry standards Recording system Inspection by a qualified person Review of program

#10 Injury/Incident Investigations Immediate investigations of fatalities, critical injuries, property damage, fire, environmental release Review regularly reports of first aid, health care… Policy identifies role of mgmt, JHSC Assessment of scene, Interviews Recommendations Notifications

#11 Senior Management Health and safety goal Reviews health and safety trends Responds to committee recommendations Program to communicate health and safety information Health and safety document audit Encourages health and safety activities off the job ie. Wellness initiatives Exec. Mgmt inspection on critical or important health and safety items

#12 Early and Safe Return to Work Maintains a documented early and safe return to work program -roles and responsibilities -contact with injured worker -medical monitoring and treatment -provisions for modified work -re-integration -reporting requirements

Workwell Audit Sections SectionPointsMcMaster’s Risk 1. Health and Safety Policy40 Low 2. Health and Safety Responsibilities120 High 3. Posted Health and Safety Materials55 Low 4. Health and Safety Standards and Procedures200 High 5. Health and Safety Representative / Committee50 Low 6. Health and Safety Education / Training160 Low 7. First Aid Requirements50 High 8. Health and Safety Inspections125 Medium 9. Preventative Maintenance30 Low 10. Injury / Incident Investigations50 Medium 11. Senior Management95 High 12. Early and Safe Return to Work30 High Total1005 Today’s Expected Score = 500

Are you Prepared? As a supervisor have you attended the Due Diligence training program? As a supervisor do you provide your new staff with health & safety orientation (new hires plus transfers)? Do you have documentation of the training? Are you familiar with your responsibilities as defined in McMaster’s Risk Management Manual? Have you designated a first aid provider in your department?

Workwell critical success factors:  Education  Communication  Partnership Workwell Success – A Shared Responsibility Summary Stay Tuned – Much more info on Workwell to follow!