SharePoint Fest 2013 Chicago What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows Ira Fuchs – SharePoint Technical Specialist, Microsoft

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows

Workflow Manager brings a new class of workflow to SharePoint Server Workflows built by using Workflow Manager can take advantage of several new capabilities. These include enterprise features such as: High Density and Multi-Tenancy Elastic Scale Activity / Workflow Artifact Management Tracking and Monitoring Instance Management Fully Declarative Authoring REST and Service Bus Messaging Managed Service Reliability SharePoint 2013 provides the framework for SharePoint workflows, which model SharePoint-based business processes that involve SharePoint documents, lists, users, and tasks. Additionally, SharePoint workflows, associations, activities, and other workflow metadata are stored and managed in SharePoint SharePoint Designer 2013 is the primary business-user tool for creating workflow definitions and publishing them, as it was in previous versions. It can also be used to package a workflow definition with or without associated SharePoint components. What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows

The key enhancements to workflows in SharePoint 2013 include the following. Enhanced connectivity to enable cloud-based execution of workflows. In fact, there is 100 percent parity in SharePoint 2013 between on-premises and Office 365 -based workflows. There is full interoperability in SharePoint 2013 with SharePoint 2010 workflows, which is enabled by using the SharePoint workflow interop.SharePoint workflow interop Enhanced authoring expressiveness by using SharePoint events and action, web services, and classic programming structures, all in a declarative, no-code environment. Scalability and robustness that is consistent with requirements for Office 365 and the Cloud App Model. Enhanced connectivity to promote highly functional integrated systems. You can call and control your workflows from any external system. Additionally, your workflow can make web service calls to any stream or data source using common protocols like HTTP, SOAP, the Open Data protocol (OData), and Representational State Transfer (REST). Enhanced authoring capabilities for the non-developer in SharePoint Designer 2013, and the ability to compose workflow logic in Visio. Enhanced, and yet simplified, workflow development in Visual Studio, including support for custom workflow actions, rapid development in a declarative environment, single-step deployment, and support for developing apps for SharePoint. Full support for workflow-powered apps for SharePoint, where workflows function as the middle tier for business process management. What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows

Some features of the SharePoint 2010 Workflow platform that are dependent on Windows Workflow Foundation 3.0 are deprecated in SharePoint SharePoint 2013 introduces a new SharePoint 2013 Workflow platform that is built upon Windows Workflow Foundation 4.0 and that is integrated with Workflow Manager 1.0. In SharePoint Designer 2013, you can still create a SharePoint 2010 Workflow and use all of the SharePoint 2010 Workflow features by choosing the SharePoint 2010 Workflow platform. You can also integrate features from the SharePoint 2010 Workflow platform into the new SharePoint 2013 Workflow platform. To do this, create a SharePoint 2010 Workflow by choosing the SharePoint 2010 Workflow platform; create a SharePoint 2013 Workflow by choosing the SharePoint 2013 Workflow platform; and then use the Start a list workflow and Start a site workflow actions in the SharePoint 2013 Workflow to call the SharePoint 2010 Workflow. What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows

SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows SharePoint Designer 2013 Workflow Actions

The following features are available only on the SharePoint 2010 Workflow platform: Actions: Stop Workflow Capture a Version of the Document Set Send Document Set to Repository Set Content Approval Status for the Document Set Start Document Set Approval Process Declare Record Set Content Approval Status Undeclare Record Add List Item Inherit List Item Parent Permissions Remove List Item Permissions Replace List Item Permissions Lookup Manager of a User Assign a Form to a Group Assign a To-Do Item Collect Data from a User Start Approval Process Start Custom Task Process Start Feedback Process Copy List Item (SharePoint Designer 2013 supports only the document-copying action.) What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows

The following features are available only on the SharePoint 2010 Workflow platform: Conditions: If current item field equals value Check list item permission levels Check list item permissions Steps: Impersonation Step: Data sources: User Profile lookup Other features: Visio integration Association Column Content Type Association for reusable workflow 'Require Manage List/Web Permission' feature for list/site workflow Globally reusable workflow type Workflow visualization option What’s New and Exciting (and not so great) in SharePoint Designer 2013 Workflows