Microsoft Office XP Illustrated Introductory, Enhanced With Charts Working

2Working with Charts Unit D  Plan and design a chart  Create a chart  Move and resize a chart  Edit a chart  Format a chart Objectives

3Working with Charts Unit D  Enhance a chart  Annotate and draw on a chart  Preview and print a chart Objectives

4Working with Charts Unit D Unit Introduction  Worksheets are not always the best way to present data to others –Information in a range or worksheet can be displayed in a chart –Charts allow you to communicate the relationships in worksheet data using pictures

5Working with Charts Unit D Planning and Designing a Chart  Chart planning guidelines. –Determine purpose of chart –Identify data relationships –Determine results with chart type –Identify worksheet data –Sketch the chart and decide on chart elements Common chart types

6Working with Charts Unit D Planning and Designing a Chart (cont.)  Chart elements. –The horizontal axis (x-axis) is also called the category axis –The vertical axis (y-axis) is also called the value axis –Area inside the axis is called the plot area –The scale of measure on the y-axis is identified by tick marks –A data point is the value in a cell –A data marker represents the data point in the chart –A group of related data points is a data series

7Working with Charts Unit D Planning and Designing a Chart (cont.) Data marker Category (x) axis Category (y) axis Data series Plot area Tick mark

8Working with Charts Unit D Creating a Chart  To create a chart, first select a range of data –Use the Excel Chart Wizard to create a chart Choose the chart typeChoose the chart type Choose the data to chart and how it appearsChoose the data to chart and how it appears Add chart optionsAdd chart options Determine chart placementDetermine chart placement Can create a chart sheet, a separate sheet containing just the chartCan create a chart sheet, a separate sheet containing just the chart

9Working with Charts Unit D Creating a Chart (cont.) Legend Column labels Row labels Data range Chart object X-axis Y-axis

10Working with Charts Unit D Moving and Resizing a Chart  A chart is a graphic, or drawn object, and is not located in a specific cell or range. –An object is an independent element on a worksheet –An object can be moved anywhere on the worksheet without affecting formulas or data –Resize a chart by moving a selection handle; move a chart by dragging it

11Working with Charts Unit D Moving and Resizing a Chart (cont.) Selection handle Common mouse pointers

12Working with Charts Unit D Editing a Chart  Changing data values in the worksheet automatically updates the chart. Change value here… …see data marker change here

13Working with Charts Unit D Editing a Chart (cont.)  Rotating a 3-D chart –In a three-dimensional chart, other data series in the same chart can obscure columns or bars –Rotate the chart to get a better view by dragging the Corners object Corners object

14Working with Charts Unit D Formatting a Chart  Change a chart’s appearance by formatting it. –The horizontal and vertical lines in a chart are called gridlines Change data series color Gridline

15Working with Charts Unit D Enhancing a Chart  Create titles, add graphics, or add background color. Drop shadow Gridline Value axis title Category axis title

16Working with Charts Unit D Enhancing a Chart (cont.)  Changing text alignment in charts. –Change text alignment of axis text to fit better in plot area –Double-click the axis to be modified, click the Alignment tab in the Format Axis dialog box, then change the degree number

17Working with Charts Unit D Annotating and Drawing on a Chart  A text annotation is a label that you add to a chart to further describe data. –Use lines and arrows to point out exact locations you want to emphasize –Typing text in the formula bar creates annotation text

18Working with Charts Unit D Annotating and Drawing on a Chart (cont.) Annotation text Arrow

19Working with Charts Unit D Annotating and Drawing on a Chart (cont.)  Exploding a pie slice. –Emphasize a pie slice in a pie chart –Click and drag the desired pie slice Exploded pie slice

20Working with Charts Unit D Previewing and Printing a Chart  Before printing, it’s a good idea to preview your chart. –When you preview a chart, you see a copy of the chart exactly as it will appear on paper –The landscape page orientation runs text the long way on the page

21Working with Charts Unit D Previewing and Printing a Chart (cont.) Landscape page orientation