Kate Krause, MLIS Institutional Repository Coordinator The Texas Medical Center Library Laurissa Gann, MSLS Outreach Librarian Research Medical Library, UT MD Anderson Cancer Center March, 2011

Kate Krause, MLIS Institutional Repository Coordinator The Texas Medical Center Library Laurissa Gann, MSLS Outreach Librarian Research Medical Library, UT MD Anderson Cancer Center

1. Overview of the Policy 2. Who Has to Comply? 3. When do you Have to Comply? 4. How to Secure the Required Copyright 5. How to Submit your Article 6. How to Cite your Article 7. How to Cite with EndNote 8. More Information Sources 9. Questions and Answers

PubMed Central (PMC):  Online database of full-text, peer- reviewed journal articles PubMed:  Online database of citations of articles in biomedical literature

“Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”

Your agreement with the publisher should also stipulate:  Which submission method will be used  Which version of the document will be uploaded to PMC: the manuscript or the article  Who will submit the document  When will it be submitted  Who will approve the submission  When it will be made public on PMC

If you’d like to see how other institutions do it, some have made their contract language and cover letters public:  Penn State College of Medicine "Penn St. Copyright Addendum" Penn State College of Medicine  Yale University "PubMed Cover Letter, Addendum, and Instructions" Yale University  Stanford School of Medicine "Stanford Copyright Addendum“ Stanford School of Medicine  Norris Medical Library Norris Medical Library  Washington University Washington University

AMENDMENT TO PUBLICATION AGREEMENT THIS Amendment, effective as of the last date of signature hereon, modifies the attached Publication Agreement concerning the following Article: ______________________________________________________________________________ (Manuscript title) ______________________________________________________________________________ (Journal name) The parties to the Publication Agreement and to this Amendment are: ______________________________________________________________________________ (“Author”), and ______________________________________________________________________________ (“Publisher”). 1. The parties agree that wherever there is any conflict between this Amendment and the Publication Agreement, the provisions of this Amendment are paramount and the Publication Agreement shall be construed accordingly. 2. Notwithstanding any terms in the Publication Agreement to the contrary and in addition to the rights retained by Author or licensed by Publisher to Author in the Publication Agreement and any fair use rights of Author, Author and Publisher agree that the Author shall also retain the following rights: "Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal." 3. Final Agreement. This Amendment and the Publication Agreement, taken together, constitute the final agreement between the Author and the Publisher with respect to the publication of the Article and allocation of rights under copyright in the Article. Any modification of or additions to the terms of this Amendment or to the Publication Agreement must be in writing and executed by both Publisher and Author in order to be effective. AUTHOR PUBLISHER ____________________________ ______________________________ Date

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central c. Deposit peer-reviewed manuscripts via NIH Manuscript Submission (NIHMS) system

Example:

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central c. Deposit peer-reviewed manuscripts via NIH Manuscript Submission (NIHMS) system d. Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in NIHMS

PMCID ≠ PMID

 Doe, John, Smith, Mary. Common Misuse of Insulin-Pumps. Journal of Juvenile Diabetes Studies January 31; 145(7): PMCID: PMC

Articles don't get a PMCID number right away.  For Submission Methods A and B, use "PMC Journal - In Process": Doe, John, Smith, Mary. Common Misuse of Insulin- Pumps. Journal of Juvenile Diabetes Studies January 31; 145(7): PMCID: PMC Journal - In Process  For Submission Methods C and D, use the NIHMS ID number. Doe, John, Smith, Mary. Common Misuse of Insulin- Pumps. Journal of Juvenile Diabetes Studies January 31; 145(7): NIHMSID: NIHMS12345

Papaioannou G, Sebire NJ, McHugh K. Imaging of the unusual pediatric 'blastomas'. Cancer Imaging February 25; 9(1):1-11. PMCID: PMC

 NIH Manuscript Submission System (NIHMS)  NIHMS FAQ NIHMS How To slide shows NIHMS Helpdesk  NIH Public Access Policy  NIH Public Access FAQ  TMC Library Public Access Policy Page:   MD Anderson Cancer Center Library: NIH Manuscript Requirements  and-training/schools-and-programs/research-training/programs-and- courses/cancer-prevention-research-training-program/trainee- resources/index.html  PubMed Central: 

Laurissa Gann Kathryn Krause