Day 6: Supervisors’ Training This presentation has been supported by the U.S President’s Emergency Plan for AIDS Relief (PEPFAR) through the U.S. Agency for International Development (USAID) under the terms of MEASURE Evaluation cooperative agreement GHA- A Views expressed are not necessarily those of PEPFAR, USAID or the United States government. MEASURE Evaluation is implemented by the Carolina Population Center at the University of North Carolina at Chapel Hill in partnership with Futures Group, ICF International, John Snow, Inc., Management Sciences for Health, and Tulane University.

Day 6: Supervisors’ Training Module 11: Supervisor performance  11a: Error-finding exercise  11b: Supervisor’s job  11c: General editing guidelines

11a: Error-Finding Exercise  Find errors on questionnaires from the field practicum.

11b: Supervisor’s Job  Edit questionnaires.  Do spot checks on data collectors; make sure they are performing to standards set by your study.  Support data collectors to be maximally efficient.  Ensure adherence to child protection protocols and facilitate any referrals needed.  Provide feedback daily up the chain to research staff.

Legal/Reporting Issues  Field incident reports.  Referral protocol.  Reporting of transgressions – staff-staff, staff- respondent, child who noted he was abused, child who hasn’t eaten in two days.

Team Leadership  Any personnel teaming issues.  Building camaraderie.

Start and Finish Strong  It is important to keep monitoring interviewer performance throughout the duration of the fieldwork.  You should continue to observe interviews until the end of fieldwork.  Research staff will also observe as many interviews as possible when they visit teams.

Prepare for Fieldwork  Obtain sample household lists and/or maps for each area in which team will be working.  Become familiar with the area where the team will be working and determine the best arrangements for travel and accommodations.  Check with your supervisor to make sure that the local authorities have been informed about the study and the timing of your visit to their area. Make sure you have the names of the relevant authorities.  Obtain all monetary advances, supplies, and equipment necessary for the team to complete its assigned interviews. Careful preparation by the supervisor is important for facilitating the work of the team in the field, for maintaining interviewer morale, and for ensuring contact with the central office throughout the fieldwork.

In the Field  Assign work to interviewers, ensuring that there is an equitable distribution of the workload.  Ensure that the team has enough blank questionnaires.  Maintain fieldwork control sheets and make sure that assignments are carried out.  Regularly send completed questionnaires and progress reports to the central office and keep headquarters informed of the team location.  Communicate any problems to the central office.  Take charge of the team vehicle, ensuring that it is kept in good repair and that it is used only for project work.  Arrange for lodging and food for the team.  Make an effort to develop a positive team spirit.

Editing and Performance Monitoring  Observe at least one interview every day.  Edit all completed questionnaires in the field; editing must be completed prior to leaving the sample area.  Conduct regular review sessions with each interviewer and advise her of any problems found in her questionnaires.

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11c: General Editing Guidelines  As you go through the questionnaires, if a response is missing or the response is inconsistent with other information in the questionnaire and you cannot determine the correct response, put a question mark (?) next to the item with a red pen.  Write the page number or the question number on the front or back of the questionnaire; this way, you can quickly remember later what problems you found.  When you have completed the editing, discuss with each interviewer, individually, the observations you found. Any errors that you find frequently should be discussed with the whole team.

Key Fields  Geographic information on cover page including rural or urban location.  Sex of participant.  Age of child (check consistency of age- responses throughout questionnaire).

Editing ▬ 2  If the problems are major, it will be necessary to go back to interview the respondent again. If a return visit is not possible, try to establish, with the interviewer’s assistance, the correct response from other information in the questionnaire.  For example, if there is no code circled to indicate a person’s sex, you might be able, with the interviewer’s help, to determine from the name which sex the person is.  NOTE: UNDER NO CIRCUMSTANCES SHOULD YOU MAKE UP AN ANSWER.  If it is not possible to discern the correct response, leave the questionnaire as is.

Editing ▬ 3  In checking through each questionnaire, be sure that the numbers entered in boxes are readable and that the circles used by the interviewer to select the pre-coded numbers clearly mark only one of the choices (except in cases where more than one code is allowed).

Editing ▬ 4 In checking each questionnaire, make certain that the respondent was asked all questions appropriate for him or her (check that the interviewer followed the skip instructions). You will need to look for:  Questions for which a response is recorded when it appears there should be no response (in this case, cross out the response by drawing two lines through the code with your red pen)  Questions for which no response is recorded when it appears there should be a response (in this case, try to find the correct response or leave blank. ALWAYS USE A RED PEN TO MAKE CORRECTIONS.

Editing ▬ 5  Check the ranges for all variables that are not pre-coded (e.g., a woman is unlikely to have 24 sons living with her) and carry out the other consistency checks that are listed.

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Wrap-up  Be attentive.  Look out for well-being of your colleagues.  Supervisors - consider your role in preventing and mitigating the impact of sexual harassment in the field.  Questions?