1. Session: 8 Disseminating Results
MEASURE EVALUATION
Data Quality Assurance Workshop
Session: 8
Disseminating Results

2. Topics to Cover How to prepare the final reports Disseminating results
Storage and archiving of RDQA files

3. Ongoing Monitoring & Follow up
The RDQA Process
Data Verification
System Assessment
Interpret the Output
Develop Action Plans
Disseminate Results
Ongoing Monitoring & Follow up

4. Final RDQA Tool A final RDQA Tool file must be compiled
Lock and password protect it to prevent any accidental or intentional changes being made to the archived files
Three simple steps in Excel
Open the RDQA Tool to show a quick overview of each worksheet

5. Final RDQA Tool – Step 1
On the “Review” tab in Excel, click on “Protect Workbook”

6. Final RDQA Tool – Step 2 A small pop-up window will appear
Leave the default box checked for “Protect workbook for Structure”

7. Final RDQA Tool – Step 3
Carefully enter the password to be used to lock the workbook and then click OK

8. RDQA Summary Report Based on the consolidated findings of all sites
the final report includes:
Brief narrative summary of strengths and weaknesses within the system
RDQA Tool summary dashboards for service delivery points, intermediate aggregation site and M&E Unit
Brief interpretations of the graphs from the tool
Final action plan

9. Site Briefers Unique to each site visited Includes:
Site specific RDQA Tool dashboard for service delivery points and intermediate aggregation site
Brief interpretations of the graphs from the tool
Site specific recommendations

10. Copy & Pasting Graphs
To maintain the formatting of the graphs generated by the tool, use “paste as picture”
First, select the dashboard you want to copy/paste
Copy using CTRL+C and pasting CTRL+V

11. Copy & Pasting Graphs
Next, open your summary report or site briefer word document.
To paste the dashboard as a picture:
Click where the dashboard should appear on the document
Click on the “Paste” dropdown from the upper left
Select “Paste Special” from the dropdown

12. Copy & Pasting Graphs
From the window that appears, select “Picture” to paste the dashboard

13. Copy & Pasting Graphs
As a shortcut, copy the dashboard (CTRL+C) and right click where you want the image to appear
On the drop down menu that appears, select the small picture icon (a mountain with a sun) from the options displayed

14. Timeline for Disseminating Results (A recommendation)
Each country can have a different timeline to disseminate results. The picture below is a recommended timeline.

15. National Stakeholder Presentation
Done at the discretion of the M&E Unit
Decision to require a stakeholder presentation should be made before commencing an RDQA
Present RDQA results to stakeholders and allow for feedback on the findings

16. Storage & Archiving the RDQA Files (A recommended approach)
While conducting an RDQA, save the files on the server at Ministry of Health
Recommended file naming convention
Upload daily – usually by the end of the day
Archiving of RDQA files to the server should be conducted in accordance with national policy guidelines
All RDQA files should be kept on the server for at least 5 years
Ask the participants: what are the policies that should be taken into consideration when planning on the logistics of storing and archiving the RDQA files?

17. Questions & Answers

18. MEASURE Evaluation is funded by the U.S. Agency for
International Development (USAID) and implemented by the
Carolina Population Center at the University of North Carolina at
Chapel Hill in partnership with Futures Group, ICF International,
John Snow, Inc., Management Sciences for Health, and Tulane
University. Views expressed in this presentation do not necessarily
reflect the views of USAID or the U.S. government.
MEASURE Evaluation is the USAID Global Health Bureau's
primary vehicle for supporting improvements in monitoring and
evaluation in population, health and nutrition worldwide.