WEEK 6 Introduction to Project Management

Agenda Phase 4: Controlling

Controlling Projects “keeping things in control and in order“ InitiatingPlanning Executing Controlling Closing

Controlling Phase Ensuring that the project objectives are met by monitoring and measuring progress and taking corrective action when needed.

Controlling Phase Focus Involves measuring progress toward project objectives, monitoring deviation from the plan, and taking correction actions Outputs include performance reports, requested changes, and updates to various plans

Triple Constraint You must work with your clients to determine what their definition of success is. Scope Time Quality Cost

Project Change Management Definition: “a general term describing the procedures used to ensure that changes are introduced in a controlled and coordinated manner.”

Change Management Processes Change Request ◦ Requests to expand or reduce the project scope, modify policies, processes, plans or procedures, modify costs or budgets, or revise schedules. Change Order ◦ Used in some companies to identify approved change requests (order once it has been approved)

Changes Most change requests are the result of:  An external event  An error or omission in defining the scope of the product or project  A value-adding change (e.g., new technology, new software version, etc.)

Scope Creep Changes to the project that result in additional work. If not properly identified and managed properly, your project may come in considerably over budget and/or behind in schedule.

Scope Creep Avoidance Document, document, document! ◦ Anticipate areas of miscommunication. ◦ Be as succinct as possible. ◦ Add what is NOT required. ◦ Obtain sign-off by key stakeholders. Use signed-off scope and requirements documents to manage your project ◦ What’s “in” and what’s “out”

Hybrid / Homework Read Chapter 4 Complete all activities required while reading chapter 4 Complete the Matching exercise for Chapter 4 Complete the Multiple Choice for Chapter 4

Quiz Time