1. Research Administration at a Glance Tammy Fetterolf – tbb2@psu.edutbb2@psu.edu Grants & Contracts Manager College of Education Fall 2015

2. Today’s Presentation 1. Planning Your Application (funding searches, utilizing sponsor websites, connecting with program officers) 2. Preparing Your Proposal 3. Managing Your Grant Award Commonly used acronyms: PI: Principal Investigator (Project Director) RA: Research Administrator PO: Program Officer (Program Contact) RFP: Request for Proposal

3. Planning Your Application Funding Searches ◦Grants.gov http://www.grants.gov/web/grants/home.htmlhttp://www.grants.gov/web/grants/home.html ◦Pivot (subscription ends 12/31/15) https://pivot.cos.com/session/loginhttps://pivot.cos.com/session/login ◦https://www.youtube.com/user/ProQuestPivothttps://www.youtube.com/user/ProQuestPivot ◦SciVal Funding http://www.funding.scival.com/homehttp://www.funding.scival.com/home Agency Websites ◦Examples: Institute of Education Sciences and National Science Foundation ◦http://ies.ed.gov/funding/http://ies.ed.gov/funding/ ◦http://www.nsf.gov/funding/http://www.nsf.gov/funding/ ◦Funding Opportunities (lists current competitions) ◦Subscribe to e-mail alerts or RSS Feeds ◦Sign up for webinars and other training opportunities

4. Contact a Program Officer ◦Program Officers welcome such contacts ◦Most PO’s are former academics and enjoy opportunities to reconnect with their academic counterparts ◦Talking over fresh ideas is a pleasant way to keep up with the field and track future directions

5. Preparing Your Proposal  Contact your College Research Office Well in Advance  Review and Understand RFP and Program Guidelines  Prepare a Detailed Budget and Budget Justification  Complete all Other Required Proposal Documents ◦Cover Page ◦Abstract ◦Project Narrative ◦Human Subjects Information ◦Biographical Sketches ◦Current & Pending Support ◦Data Management Plan ◦Facilities and Other Resources ◦Appendices or Other Supplementary Documentation (LOC, etc.)

6. Contact Your College Research Office Well in Advance

7. Contact Your College Research Office (continued)

8. Review and Understand RFP and Program Guidelines Read and re-read Both research administrator and project director discuss Compare our interpretations Create checklists Tune in to webinar, if applicable, for further clarification Program Contact

10. Prepare a Detailed Budget and Budget Justification Costs must be allowable, allocable, reasonable, and necessary PSU Cost Proposal System for RAs to assist PIs RFP provides specific budget guidance

11. Budget (continued) Example of specific budget instructions from IES RFP:

14. Complete all other required proposal documents ◦Cover Page ◦Abstract ◦Project Narrative ◦Human Subjects Information ◦Biographical Sketches ◦Current & Pending Support ◦Data Management Plan ◦Facilities and Resources ◦Appendices or Other Supplementary Documentation (Letters of Commitment, etc.)

15. Managing Your Grant Award How the Award Process Works What to Expect During the Performance Period Close-Out

16. Award Process Office of Sponsored Programs (OSP) Reviews Award Summary Distribute to CRO, PI, and RA College Research Office Requests Account No. Sets up Budget Reviews T&Cs and Prepares Summary Sheets Research Accounting Rates Invoicing Financial Reports

17. Performance Period Assistance from Program Officer Assistance from College-Level and Department-Level RAs Routinely Monitor Account – MyResearch Portal Annual Performance Reports Significant Changes to Project

18. Closeout Award Ends – PI/Department discontinue spending Final Financial Report Due Final Performance Report Due

19. Questions?