1. Webinars At A Glance Presented by Steven Glowicki, STEP, Inc. Ceil Belasco, The PEAL Center

2. What is a Webinar Seminar on the Web= Webinar Attendees will join on a website The presenter(s) will review information while the web based audience views documents being reviewed (PowerPoint, Website, Word Document, etc.) Audio can be transmitted to the audience via computer speakers or phone line

3. Why Choose Webinars? Saves travel cost for both the Parent Center and the attendees Reduces travel time Several presenters can participate from multiple locations Webinars can be recorded then posted on your website

4. Choosing a Webinar Service Provider Make a list of your needs! What type of communication needs do you have? (Chat, Q&A, etc.) Audio Needs? ( VOIP; toll vs. toll free ) Other related equipment needs? Options for recording? Cost of the service? (Pay per use or Subscription) Software requirements?

5. Webinar Providers Mega Meeting $100 month for 5 participants WebEx $49 month unlimited meetings Go To Meeting $49 month unlimited meetings Ready Talk $49 month unlimited meetings max 25 participants. Ask about discounts for a Non-Profit!

6. Other Costs Toll-free line for participants Average costs for a toll-free line are $.06 to $.20 per minute per participant that chooses this method for audio Charge for additional administrators? Staff Needed… (Presenter, tech support, setup prior and post activities)

7. The Planning Process Registration Materials (handouts and presentation) Evaluations Grant Requirements

8. Questions to Consider Prior to Choosing a Provider Will you be using VOIP, the provider’s conference line or an existing conference line? How many administrators will you need? What evaluation options do you have? How does archiving work? (such as any cost for archiving or time limits for maintaining archived materials?)

9. What keeps you from doing a webinar? Cost Lack of experience Not technology savvy Not sure what I need to get started I feel frozen. Can’t generate a good question yet!

10. What do you need to do to get started? Swallow your technology fears!! You can do this! Get informed about the options. Steven gave you a head start! Choose an option and TRY it! Practice internally to work the bugs out. Invite 5 of your best friends to listen in and give feedback before you go LIVE!

11. Where do I start?? CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? You are in “teaching” mode Consider the CONTENT, PROCESS and the PRODUCT(s)

12. Step 1: Choose your CONTENT CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? Start with the “end in mind” and ask yourself: –What do I want the participants to know when the webinar is over? Make a LIST. –Can this information be delivered in this format? –Do we get requests for this information from multiple sources, locations? –If we archive the webinar, will this information stand the test of time for the next 6 months?

13. Step 1: More on CONTENT CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? Do we have the necessary information or content on hand? Do we need more research or an “expert” to present the information?

14. Step 2: Set up your PROCESS CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? Who will prepare and present the PowerPoint? Will there be multiple presenters? –HINT: it can be more interesting with more than one Will they be in the same location? Will the session be interactive? Will there be a question/answer session? Will we use “polls”?

15. More on Step 2: Set up your PROCESS Do you have the EQUIPMENT you need? –HINT: Buy a headset microphone. It provides better and more consistent sound quality. If you are the presenter, find a “technology buddy” who will be with you during the webinar. They can be watching the questions, chat as it comes in.

16. Even MORE on Step 2: Set up your PROCESS Make a pre-webinar checklist for yourself. See attached. PRACTICE! See how it goes and revise your list to make sure you have everything you need.

17. Step 3: Create your PRODUCTS CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? What handouts do folks need? Is the PowerPoint ready? –HINT: Create an opening slide with a WELCOME message and a PHOTO of the presenter(s) –Prepare other documents that will be shared on the screen –Review any websites or other material to be shared –Email the handouts to registrants?

18. Step 3: More on PRODUCTS CONTENT What you want your audience to know when you are done PROCESS What will you use/do to get your point across PRODUCT(S) What materials do the learners need in hand? Set up your registration questions –Remember what data you need to collect Set up your polls Set up your survey (evaluation) –Remember what data you need to collect Useful Relevant High quality

19. Step 3: More on PRODUCTS BEFORE the webinar view your registration list AFTER the webinar, download your attendee list and your survey results

20. No cost option! Try WizIQ It’s FREE Everyone in your organization can have an account http://www.wiziq.com

22. Bells and Whistles of GoToMeeting & GoToWebinar Cost through TechSoup: –GoToWebinar: $94 a year –GoToMeeting: $50 a year –Can renew for total of 5 years What expertise needed? What will it do for me?