1. Using and Reserving Space Officer Training 2013

2. Available Spaces SAI Managed Spaces: – Turlington Plaza – Plaza of the Americas – Special Meeting Request Classrooms RecSports Fields Residence Life Reitz Union Other

3. SAI Managed Space Complete the Event Submission (Permit) – Reservations for SAI space are made during the permitting process Contact SAI directly for special reservations in JWRU 300 (SAI suite)

4. Classrooms All requests are made online through the Registrar. No reservations are confirmed until after add/drop to allow classes to move around. Reservations can only be made one semester at a time.

5. RecSports Spaces are reserved through the permitting process. – Links will take you to a calendar to check for availability. – Dance rehearsals and sport club practices are “general meetings” and do not need a permit. Contact RecSports directly

6. Event Services at the Reitz Union Who should I contact? – General Questions: Event Services, 119 JWRU eventservices@union.ufl.edu or 352-392-1645 eventservices@union.ufl.edu – Large Events: Katie Rogers, Event Services Coordinator katier@union.ufl.edu or 352-392-4757 katier@union.ufl.edu Steps to reserving space at the Reitz Union: 1.Go to www.union.ufl.edu/eventservices and Review JWRU’s Terms and Conditionswww.union.ufl.edu/eventservicesTerms and Conditions 2.President must complete the Authorized Contact FormAuthorized Contact Form 3.Click on Room Request FormRoom Request Form 4.Create an account (Allow 24 business hours for activation)account 5.My Account > Log in > Reservations > Student Organization Request Form When logged in clients can view the history of requests, cancel events, and check future room availability.

7. Terms & Conditions Co-sponsorships and Fronting Cancellations and No-Shows Food and Beverages Alcohol Amplified Sound Outdoor Events Decorations Event Permit

8. Make It Reitz http://www.makeitreitz.com/ New entrance/exit to the JWRU Spaces currently offline Spaces to go offline this academic year “Untouched Spaces” – Grand Ballroom, Auditorium/Cinema, Matthews Suite, and Arredondo Café New tabling spaces – NW Walkway (20 tables) and Breezeway (44 tables)

9. Other Spaces La Casita Institute of Black Culture Performing Arts O’Connell Center Others? Contact information for specific locations is in the permitting process.