1. Connect the Docs Presented By Barbara Carter, State Registrar Office of Health Policy, Statistics, and Informatics Minnesota Center for Health Statistics June 8, 2005 NAPHSIS/VSCP Project Directors Joint Meeting

2. get connected!

3. Minnesota Approximately 4,100 of the 17,442 Licensed Physicians Provide Cause of Death

4. EDRS Participants Total to Date 1,243

5. Communication Efforts 1999-2000  Minnesota Medical Association  Special Report: Sharon Hammer, “Electronic Collection of Birth and Death Records”, Minnesota Medicine, A Journal of Clinical and Health Affairs.  Word of Mouth

6. Communication Efforts 2001-2002  Cold Calling  Memo-included with death worksheet  Referrals from Funeral Directors  Medical Examiners and Coroners Association

7. Communication Efforts 2003-2004  MDH/OSR Website  Articles Published –MN Academy of Family Physicians Newsletter –MN Medical Group Management Association Newsletter  Association Bulletin Board –MN Academy of Family Physicians  CLINICS, CLINICS and more CLINICS

8. Ongoing Communication Efforts  Cold Calling  Referrals –Funeral Directors –Local Registrars –Other Physicians –Clinic Staff  Updated memo-“Get Connected”

9. Contacting Clinics-What We’ve Learned  Call: After 12 PM Monday & Before 12 PM Friday  Make contact in Spring, Winter and Fall  Make multiple follow up calls  Expect it will take several weeks before they agree to “Get Connected”

10. Resources  Dedicated staff to recruit system participants  Buy-in from Medical Examiners and Coroners  Dedicated staff to assist in implementation and training

11. New Communication Efforts  University of Minnesota, School of Medicine Using an EDR Providing cause of death  Identifying a physician that will be a spokesperson for the EDR.  Surveying physicians as to why they are not online.  Promotional Giveaway-Trip to Hawaii ( budget dependent – perhaps a tour of your office instead?!)

12. got connected!