1. October 9 th, 2015 University of Pennsylvania TIES Cancer Research Network Y3 Face to Face Meeting U24 CA 180921 Session 2 Y3 Theme - Dissemination, Outreach and Training

2. Dissemination at Pitt Currently ~ 250 Active Users at Pitt, accrued over ~ 8 years Centralized help desk for account issues Tightly integrated with HSTB and Radiology HB system Regular TIES workshops provide an easy way for investigators to see what TIES is and interact with us – Includes lunch – Brief ppt presentation, demonstration, consult time – Paper form they can fill out; User Name and Password sent to them CTSA newsletter, Pitt and UPMC e-news and print news Increasingly word of mouth, referred from HB systems Currently developing more comprehensive marketing plan using Insightly Contact Management 2

3. Existing Resources (tab 7) http://ties.pitt.edu http://ties.upmc.com Training: Help Videos User Manual Presentations You can deploy any of these items on your local TIES Websites Dissemination: Website Template for local users (see http://ties.upmc.com) http://ties.upmc.com Flyer (see http://ties.pitt.edu)http://ties.pitt.edu Explainer Video: www.youtube.com/watch?t=1&v=EzjAo9LJ4tg www.youtube.com/watch?t=1&v=EzjAo9LJ4tg 3

4. Outreach – Insightly Insightly – a Customer Relationship Management (CRM) tool Allows Pitt TIES team to access our contacts without exporting from Excel Can create projects, opportunities (leads), and tasks to help spread the TCRN Current Total Contacts in Insightly: 1,370 Our Contacts TIES Dissemination List481 TIES Workshop Attendees421 Other Cancer Centers472 Pitt TIES Users (total)351 Pitt TIES Users (active)197 Pitt TIES Studies (total)119 Pitt TIES Studies (active)77

5. Outreach – Insightly Tag contacts to create groups Automatically pulls up social network profiles Create notes, attach emails or files, etc.

6. Outreach – Insightly Create and view profiles for organizations and potential TCRN member sites

7. Panel Discussion Topics Who are the users at your center? How many potential users do you expect? What are their expectations for support? What are your plans for supporting use of your production TIES node? Help desk? Central email? Who will answer user questions? What are the most expedient routes to disseminate information about TIES and TCRN to the right set of users at your Center? What do you see as the biggest barriers you have to dissemination at your local institution? What training opportunities are needed for your users? 7