1. Project 1 (CGNB 413) Briefing
By:
COIT Undergraduate Project Committee

2. Why do you need to do project?
Apply knowledge that has been learned in class.
Gain experience in developing a system.
Learn something new.
To create a sample of your work.
Requirement to get a degree.

3. Project 1 Activities Find and register for a project
Pick our project
Propose your own project
Submit an initial report
Keep a logbook
Set a meeting with supervisor every week
Discuss with examiner at least once
Write the draft report
Perform presentation
Write the final report

4. Where to get the project titles?
Go to the following URL:
After you have chosen the projects that you are interested in, go and see the lecturer who proposed the project for further discussion.
The lecturer will register you for the project.

5. Project Guidelines There are two guidelines that you need to obtain.
COIT Project Guidelines
Report Writing Guidelines
Both documents can be obtained from

6. Project Categories There are four project categories:
Systems and Networking
Software Engineering
Graphics and Multimedia
Information Systems
Students may only take projects that belong to their specialization.

7. How do you propose your own project?
Write a brief proposal containing the following information:
Project title
A brief description on what you are going to implement
Objectives and scopes
Outcome of the project
The proposed topic must be related to your specialization.
Find a lecturer who is willing to supervise your project.
Preferably a lecturer who belongs to your department

8. Passing Requirement
All projects must at least achieve the passing requirement as outlined in Appendix A in the guideline.
Each project category has its own passing requirement.
Please verify with your project supervisor that your proposed project can achieve the passing requirement.

9. Initial Report
A small write up (around 2 to 3 page) that contain the plan for the whole project.
Should be agreed upon by both student and supervisor.
Contents:
Project title
Brief description
Objectives and scopes
Expected outcome
Gantt Chart

10. Logbook
Each student is required to keep a logbook (can be obtained from
All your progress must be written in the logbook.
Bring the logbook during your meeting with supervisor.
Supervisor need to read and sign your logbook.
At the end of the semester, if there are less than SIX signatures, your supervisor has the right to give you an E.

11. Project 1 vs. Project 2
The actual scope for project 1 and project 2 depends on the methodology used.
Example 1: Waterfall Model
Project 1: Literature review, user requirements, system design.
Project 2: Implementation, testing.
Example 2: Prototyping Model
Project 1: Literature review, system design (maybe partially), prototype 1, prototype testing.
Project 2: More design, prototype 2 (or more), final product, testing.
Discuss expected deliverables (for both Project 1 and 2) with your supervisor.

12. Project 1 Evaluation
Marks will be given by your project supervisor and your examiner.
Marks allocation:
60%
Report
30%
Presentation
10%
Logbook and meeting attendance
Percentage
Assessment Criteria

13. Project Examiner Each project will be assigned an examiner.
An examiner is another lecturer who will evaluate your project together with your supervisor.
Examiners will choose the projects that he/she wants to examine.
You have no control over who your examiner will be.
It is COMPULSORY for you to discuss your project with your examiner at least once during the semester.
Many students don’t do this.
It may cause problem later on.

14. Presentation
Will be done in supervisor’s room and evaluated by supervisor and examiner.
Duration around 30 minutes.
Recommendation and suggestions should be taken seriously.
Modify report if necessary.

15. Final Report
Read the COIT’s final year project guidelines to learn about the format.
Should roughly follow our suggested report contents.
Make sure grammar is correct.
Write with intention that somebody else who read the report will be able to understand and implement your system.
Make sure all contents cited from other sources are referenced properly.

16. Facilities Money allocation
Each of you are allocated RM for buying equipments.
Procedures:
Get form from lab technician.
Fill in the required information.
Get your supervisor to verify.
Bring back the form to lab technician.
The technician will buy the items for you.

17. Facilities You CANNOT buy:
Pirated software
Books
Software that is already available in the lab.
Remember that whatever you buy, they belong to the college.
Make sure you return them to the lab by the end of your project.
Failure to do so may cause your grade to be suspended.

18. Facilities Final year project lab
There is a computer lab dedicated for final year project students.
BW-4-R06.
You can use the lab for:
Research (browsing the Web, etc).
Development.
If you need to install any specific software, please contact the lab technicians.

19. Project Workshops
A number of workshop sessions will be conducted throughout the semester.
Aimed to help students in doing the project properly.
Cover key activities in final year project:
How to do research
Report writing

20. Deadlines 15 October 2010 (1 week before end of semester)
Submission of final report
Between 27 September to 8 October 2010 (Around 2 or 3 weeks before end of semester)
Presentation
24 September 2010 (4 weeks before end of semester)
Submission of draft report
23 July 2010 (One week after confirming your topic)
Submit an initial report to supervisor
16 July 2010 (One week from today)
Confirm a project topic
Deadlines
Tasks

21. FAQs What happen if I cannot get a project?
Consult the project coordinator to see whether he can help you.
After a certain deadline, you need to drop the project. Otherwise, you will be given an E.
I cannot finish my project 1 in this semester. Can I extend?
Extension is only allowed until the first week of the next semester. Otherwise, you will be given an E.

22. FAQs
What if I want to submit my report a little bit later than the deadline?
Yes, you can do so, but you need to seek permission from both your supervisor and examiner.
If you do not ask for permission, your supervisor and examiner has the right to give a 0.

23. FAQs Can I change my project in the middle of project 1?
Yes, with the permission of the supervisor.
Can I change my supervisor in the middle of project 1?
No. But if you are really desperate please see your project coordinator.

24. FAQs What if I don’t like my examiner?
Live with it…
What if my supervisor becomes unavailable?
If it can be planned (i.e. maternity leave), please make arrangement beforehand.
If it cannot be planned (i.e. death, hospitalization, lecturer got fired), please see the project coordinator.

25. Common Problems Fail to get a project before deadline.
Poor attendance to meeting with supervisor.
Do not meet examiner earlier during the project.
Late report submission.
Forget to submit report to examiner.
Plagiarism / cheating.

26. Q & A