1. Experiences in Implementing a Statewide Partial Cost Recovery Program Darrell Dromgoole April 2013

2. Rationale For PCR Economic Conditions Flat to declining state, federal, and local appropriations Increasing cost of doing business Competitive position of faculty and staff

3. Position Impacts between 2010 and 2012

4. Guiding Principles Partial Cost Recovery Consistency with agency mission Sustain program delivery capacity Consideration of impacts on local support Program priorities continue to be driven by strategic planning process

5. Partial Cost Recovery Fees Educational group methods Minimum $10 up to 10% per participant Online courses and Services 15% service fee 4-H participation fee $25 annual fee per member

6. How have We Done?

7. How Have We Done?

8. Challenges  Naysayers “we have always offered programs free of charge” “taxpayers already pay for Extension programs “program partners will discontinue support” “lose program participation” “clientele won’t see the program value” “4-H youth participation fee won’t work”

9. Challenges continued...  Fiscal accountability Collection and timely processing of funds Cash handling Best Practices financial resources management

10. Recommendations for Successful Implementation Don’t apologize – communicate clearly that Extension has value Get early “buy in” from agents, specialists and other personnel Communicate, communicate, communicate to key officials and partners at all levels Involve chief financial officer to assist with fiscal processes

11. Website : http://ExtensionCostRecovery.tamu.eduhttp://ExtensionCostRecovery.tamu.edu Doug Steele – Director Kyle Smith – Executive Associate Director Darrell Dromgoole – Associate Director – County Programs Pete Gibbs – Associate Director – State Programs Donna Alexander – Chief Financial Officer Additional Resources