1. Grants Assistance Unit

2. Ted Nelson, Director ted.nelson@lausd.net (213) 241-2157 Ronice White, Administrative Analyst ronice.white@lausd.net (213) 241-2186 FAX (213) 241-6855

3. I just received a grant. What do I do now?

4. Step #1 Fax a copy of the grant award letter to Grants Assistance Unit. (213) 241-6855

5. I just received a grant. What do I do now? Step #2 Grants Assistance Unit (GAU) will send a request to General Accounting to set up your grant in BTS and assign a grant number and program codes. After GAU notifies you of the grant number and program codes, prepare a Budget Planning Worksheet (BPW) with the help of your Fiscal Specialist

6. I just received a grant. What do I do now? Step #3 Your Fiscal Specialist will forward your BPW to Budget Services for processing. Budget Services will allocate funds up to the amount listed on your award letter. After processing, your funds will be in place and ready to spend.

7. I just received a grant. What do I do now? Step #4 Implement your program and execute it according to the approved proposal submitted to the grantor.

8. Review 1. Fax (213) 241-6855 a copy of the grant award letter to GAU. 2. Prepare a BPW with the help of your Fiscal Specialist using assigned codes. 3. Send the BPW to Budget Services for processing. 4. Implement your program.

9. Grants Assistance Unit Activities or Services Performed by the Grants Assistance Unit

10. ACTIVITIES Pre-award

11. ACTIVITIES Pre-award Finding

12. ACTIVITIES Pre-award Finding Evaluating

13. ACTIVITIES Pre-award Finding Evaluating Notifying

14. ACTIVITIES Pre-award Finding Evaluating Notifying Applying

15. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording

16. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award

17. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award

18. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying

19. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing

20. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing Grant Management

21. ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing Grant Management Recording

22. Pre-Award Activities

23. Finding

24. Pre-Award Activities Finding Federal e-mail notification lists

25. Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists

26. Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters

27. Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters Various web sites

28. Pre-Award Activities Evaluating

29. Pre-Award Activities Evaluating Review the grant announcement/information/application

30. Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility

31. Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals?

32. Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply?

33. Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply? School

34. Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply? School Central Office

35. Pre-Award Activities Notifying

36. Pre-Award Activities Notifying Summarize grant information

37. Pre-Award Activities Notifying Summarize grant information Purpose

38. Pre-Award Activities Notifying Summarize grant information Purpose Application deadline

39. Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount

40. Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements

41. Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements e-mail summary to appropriate party

42. Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements e-mail summary to appropriate party e-mail “School Grant Alert$” (school oriented)

43. Pre-Award Activities To receive “School Grant Alert$” send your e-mail address to: ted.nelson@lausd.net or ronice.white@lausd.net

44. Pre-Award Activities Applying

45. Pre-Award Activities Applying Registration (Part of BTS - implementation pending)

46. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU

47. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast

48. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers

49. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers

50. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings

51. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings Resources and materials

52. Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings Resources and materials Help with Signatures/Processing

53. Pre-Award Activities Recording

54. Pre-Award Activities Recording Log announcements

55. Pre-Award Activities Recording Log announcements 227 announcements in FY 2007

56. Pre-Award Activities Recording Log announcements 227 announcements in FY 2007 Log applications (part of registration process)

57. Pre-Award Activities Recording Log announcements 227 announcements in FY 2007 Log applications (part of registration process) Evaluation tool

58. Post Award Activities

59. Processing Award

60. Post Award Activities Processing Award Obtaining signatures to accept award (state grants)

61. Post Award Activities Processing Award Obtaining signatures to accept award (state grants) Returning signed grant documents to Sacramento

62. Post Award Activities Processing Award Obtaining signatures to accept award (state grants) Returning signed grant documents to Sacramento Request internal LAUSD grant number and program codes from General Accounting

63. Post Award Activities Notifying

64. Post Award Activities Notifying Provide copy of signed award documents to grantee

65. Post Award Activities Notifying Provide copy of signed award documents to grantee Inform grantee, Fiscal Specialist, and Budget Services of grant number and program codes assigned by General Accounting

66. Post Award Activities Notifying Provide copy of signed award documents to grantee Inform grantee, Fiscal Specialist, and Budget Services of grant number and program codes assigned by General Accounting Provide instructions on next steps

67. Post Award Activities Implementing

68. Post Award Activities Implementing Schools work with their Fiscal Specialist

69. Post Award Activities Implementing Schools work with their Fiscal Specialist School and Fiscal Specialist prepare Budget Planning Worksheet (BPW) using assigned program codes

70. Post Award Activities Implementing Schools work with their Fiscal Specialist School and Fiscal Specialist prepare Budget Planning Worksheet (BPW) using assigned program codes Fiscal Specialist submits BPW and copy of award letter to Budget Services

71. Post Award Activities Grants Management

72. Post Award Activities Grants Management Provide training

73. Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers.

74. Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers. Work with individual grants as requested

75. Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers. Work with individual grants as requested Review District’s annual audit to identify areas of concern regarding compliance

76. Post Award Activities Recording

77. Post Award Activities Recording Record grant awards received and processed

78. Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million

79. Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million Track training efforts

80. Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million Track training efforts Evaluation tool

81. Grants Assistance Unit

82. Ted Nelson, Director ted.nelson@lausd.net (213) 241-2157 Ronice White, Administrative Analyst ronice.white@lausd.net (213) 241-2186 FAX (213) 241-6855