1. ACTION PLANNING CONDUCT CAPACITY BUILDING WORK SHOP TO PROVIDE RELIABLE OF DATA AT DEPARTMENT COOPERATIVE EAST NUSA TENGGARA PROVINCE BY : MARIA INNOCENTIA

2. INDONESIA Island : 17.504 Province : 33 Districts/regency : 349/91 Population : 233 Million Land Mass : 1,922.577 sq km Sea : 3.257.843 sq km

3. ORGANIGRAM HEAD OFFICE SECRETARY PROGRAM, DATA & EVALUATION FINANCE DIV. LAW AND TRAINING H R DEV. BUSINESSES IN COOPERATIVE DEV.SMEs ORGANISATION DEV. FASILITATE FOR FUNDING TRAINING CONSUTANCY PRODUCT COOPRETIVE CONSUM. COOP ENTERPRISES PROMOTION FUNDING SUPERVISION SAVE & LOAN TRADE MICRO BUSS FUNCTIONAL

4. MAIN PROBLEM MEMBERS OF DATA TEAM INACTIVE

5. EAST NUSA TENGGARA Island : 566 Districts/regency : 21/1 Land mass : 247.349 sq km Population : 4.448.873

6. CAUSE LACK OF SKILL LESS OF MOTIVATION LOW INCENTIVE

7. SWOT ANALISYS S  JOB DESCRIPTION  LETTER OF DECREE O  SUPPORT (TOP MANAG)  BUDGET W  TIM : - LACK OF SKILLS - LESS OF MOTIVATION - LOW INCENTIVE T  LESS CONTROL (TOP MAAGER IN DISTRICS)  BUDGET

8. LINKAGES IMPROVE PERFORMANCE OF DATA TEAM (active) JOB DESCRIPTION MIDDLE MANAG. (LESS CONTROLL) TOP MANAG (SUPPORT) SERTIFICATE/ DECREE TEAM (IN ACTIVE) BUDGET + + + + + + - - - + + Key support Hot Point +

9. PROBLEM SOLVED TEAM INACTIVE IMPROVE TEAM PERFORMANCE REFORM TEAM  WORK SHOP  IMPROVE CONTROLLING & SUPERVISING  PERIOD MEETING  INCREASE INCENTIVE  EVALUATE BASED ON FUNCTIONAL INDICATORS  PREPARE BUDGET  SET NEW TEAM

10. PROBLEM TREE MEMBERS OF DATA TEAM INACTIVE REPORT CAN’T BE ON TIME MONTLY DATA NOT AVAILABLE LESS MOTIVATION LACK OF SKILLS LOW INCENTIVE LESS SUPPLY DATA TO DESIGN PROGRAM EFFECTS CAUSES

11. OBJECTIVE TREE MEMBERS OF DATA TEAM ACTIVE REPORT BE ON TIME MONTLY DATA AVAILABLE HIGH MOTIVATION APPROPIATE SKILLS OF DATA TEAM INCREASE INCENTIVE SUPPLY DATA TO DESIGN PROGRAM ENDS MEANS CORE PROBLEM

12. WHY CHOOSE THE PROBLEM  Data base is the most important as resources for Policy and Program design.  66 % data not available on time (± 14 districts )  East Nusa Tenggara Province have 21 districts/ 1 city also have 566 islands (Archipelago Province) so difficult to collecting data by correspondence  If the data on time, can be useful for Report and Program Planning.

13. ACTION PLAN Name : Maria Innocentia Roosdewi Manek Position & Organization : Head of Sub section Program, Data and Evaluation at Department of Cooperative and SMES East Nusa Tenggara – Indonesia Project Title : CONDUCT CAPACITY BUILDING WORK SHOP TO PROVIDE RELIABL DATA Objective (SMART) TO IMPROVE THE SKILL ON DATA BASE OF 21 MEMBERS DATA TEAM AT THE DEPARTMENT OF COOPERATIVE AND SMEs EAST NUSA TENGGARA PROVINCE DURING 3 MONTHS

14. ACTION PLAN (Cont) KEY ACTIVITIES & MILESTONE WHEN & WHERE BY WHOMTARGET GROUP RESOURCE NEEDED Preparing Draft Presentation to Boss (Head Office) Approval and Sign Preparing Budget Committee Meeting Preparing Work shop (Materiel, Schedule, equipment, etc) Operation Evaluation and Report August 2009- Kupang Sept. 2009- Kupang Oct.2009-Kupang Nov. – Des 2009 Jan 2010 Feb 2010 - Kupang Feb 2010 March 2010 Maria + John Maria My Boss John, Ande John, Endi Maria Maria, John -- 21 members of Data Team - Budget Rp. 125 Juta - Human Resources - Stationery - Equipment

15. Design summary (narrative) Performance Targets (OVI) Data Source (MOV) Assumption IMPACT (GOAL) Monthly report On time increase % of monthly report from districts - Reviewing program Report - Meeting proceeding OUTCOME (PURPOSE) Data Available For report and program design - Number of Data Team apply knowledge in their works - Number of Data appropriate - Reviewing program report and work plans - Reviewing list of participant and proceeding (monitoring) Good Relationship between Province and Districts OUTPUTS Work Shop successfully conducted by March 2010 21 MEMBERS OF DATA TEAM - Project activity report Stable government budget ACTIVITIES Conduct work shop to improve skill for 21 members of Data Team in East Nusa Tenggara Province INPUTS : - BUDGET Rp. 125 Jt - MAN POWER - EQUIPMENT Budget /Fund available In time LOGFRAME

16. Time Schedule ActivitiesBy Whom MONTHS AugustSeptOctNovDesJanFebMarch 1. Preparing Draft 2. Presentation to Boss (Head Office) 3. Approval and Sign 4. Preparing Budget 5. Committee Meeting 6. Preparing Work shop (Materiel, Schedule, equipment, etc) 7. Operation 8. Evaluation and Report Maria Boss Ande Maria John,Endi, Yull Maria John XXXXX XXX XXXX

17. 5 W + 1 H WHAT : - Problem : Members of Data Team inactive - Solved : Work Shop to improve the skills of 21 members of Data Team to preparing Monthly Data at Department Cooperative and SMEs East Nusa Tenggara during 5 days WHY : Lack Of Skill Less of Motivation Low Incentive WHO : Sub Section Of Program, Data And Evaluation

18. 5 W + 1 H (Cont) WHEN : March 2010. WHERE : Kupang City – East Nusa Tenggara Province HOW : 1. Preparing Draft 2. Presentation to Boss (Head Office) 3. Approval and Sign 4. Preparing Budget 5. Committee 6. Meeting 7. Preparing Training (Materiel, Schedule, equipment, etc) 8. Operate 9. Evaluation and Report

19. EXPECTATION BY CONDUCT THE WORK SHOP CAN IMPROVE THE SKILL MEMBERS OF DATA TEAM TO SUPPORT PERIODIC DATA (REGULARLY PER MONTH) AS MONTLY REPORT AND RESOURCE OF PROGRAM PLANING.