PURPOSE OF A CLASS STUDY Up-to-date & Current Enhance Recruitment Process Objective Appraisals Career Paths Training Opportunities Ensure Legal Compliance Fair Compensation System
CLASS STUDY METHODOLOGY Initial Meeting with Project Team Orientation Meetings PDQ Completion & Review Employee & Supervisor Interviews Draft Class Concepts Classification Description Development Employee and Supervisor Review Finalization
PROPOSED TIMELINE PDQ Due to Supervisor by March 9, 2012 PDQ Due to Department Head by March 16, 2012 PDQ Due to K&A by March 23, 2012 Employee, Supervisor, and Management Interviews – Week of April 2 OR 9, 2012 Draft Class Descriptions Developed by June 30, 2012
COMPLETING THE PDQ Not a Performance Evaluation Classifications are General During Work Hours (about 4 hours) No Changes by Supervisor
PDQ: SECTION 1.0 PURPOSE Brief Summary 2-3 Sentences Overall Purpose of Position Under general supervision, performs a variety of administrative, secretarial, and office assistance in support of management and departmental staff; provides assistance on a variety of assignments related to administration of budgets, contracts, research projects, and department programs; performs skilled word processing, data entry, and typing; provides information to the public and staff. Example: Administrative Assistant
PDQ: SECTION 2 ORGANIZATIONAL CONTEXT 2.1 – Immediate Supervisor Name & Title 2.2 – Staff Name and Title 2.3 – Work Decisions (within stated policies & procedures) 2.4 – Referred Decisions 2.5 – Review of Work (not performance review)
PDQ: SECTIONS 3.0, 4.0, & 5.0 3.0 EQUIPMENT Computer Hand Tools Power Tools 4.0 CONTACTS Internal & External Not Supervisor Not Co-workers 5.0 BUDGET Actual Amount Expenditures & Revenues
PDQ: SECTION 6.0 DESCRIPTION OF WORK List Duties by Importance Begin with Action Verbs Time Frequency Importance
EXAMPLE: ADMINISTRATIVE ASSISTANT #TIMEFREQIMPDUTIES 125%SDCProvides administrative support to managers and departmental staff by assisting with duties of a complex nature, including preparing and editing agenda items for Board meetings. 215%SDCOrganizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data. 310%WIAssists or administers assigned department projects and/or programs as assigned by management staff.
PDQ: SECTIONS 6.1, 6.2, & 6.3 6.1 – FLSA –Exempt or Non-Exempt 6.2 – Complex or Difficult Duties 6.3 – Changes in Responsibilities
STATISTICAL CALCULATIONS Median Midpoint Not Skewed Average Arithmetic Mean Percentages Above/Below
INTERNAL RELATIONSHIPS Lack of Data Non-Surveyed Classifications Whole-Position Analysis –Same class series –Scope of work –Organizational “worth” –Past internal relationships Implementation & Strategy Development
STAKEHOLDER TOUCH POINTS Kick-Off & Orientations Employee/Supervisor Interviews Class Description Review Final Classification Issues Compensation Study Elements Survey Results Final Compensation Structure
QuestionsComments THANK YOU! KOFF & ASSOCIATES, INC. 6400 Hollis Street, Suite 5 Emeryville, CA 94608 510/658-KOFF (5633) 510/652-KOFF (5633) www.KoffAssociates.com Human Resources Consulting Since 1984
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