1. Summer Extended 2006 PowerPoint

2. Summer Extended 2006 PowerPoint Window Outline tab Slides tab Slide Pane Notes Pane View buttons Task pane Select pane

3. Summer Extended 2006 Creating A Presentation Purpose Location Audience

4. Summer Extended 2006 Design Templates New Presentation (in task pane) New From Design Template… Choose Template Design templates contain borders, text attributes, and other elements arranged in a specific format They can be applied to one or all slides

5. Summer Extended 2006 Background Format Background…

6. Summer Extended 2006 Saving Fonts with Presentations You can save the fonts used with your presentation to be sure these same fonts are used if you show your presentation on a different computer. In order to do this you must save your presentation with embedded fonts.

7. Summer Extended 2006 Embedding Fonts File Save As Tools Save Options… Check box to Embed True Type Fonts

8. Summer Extended 2006 Running Slide Show If you want to run the show from the beginning, select View Slide Show OR press F5 Note: Using the icon on the bottom of the screen to run your slide shows causes the show to begin on the current slide or you can press Shift with F5

9. Summer Extended 2006 Printing in PowerPoint Print as you would using any other Office file…note options on the bottom

10. Summer Extended 2006 Print What? Choose handouts to distribute to your audience Note: giving too much information to your audience makes it easy to “lose attention”

11. Summer Extended 2006 Handouts 1, 2, 3, 4, 6, or 9 slides per page 3 also provides lines next to slides for note

12. Summer Extended 2006 Headers & Footers View Header and Footer… Note: 1 st slide option

13. Summer Extended 2006 Notes View Notes Page OR Default View – Notes Pane Enter notes for speaker reference Remember - Notes do NOT appear on your slides

14. Summer Extended 2006 Spell Checking Don’t forget to check your presentation for spelling errors! Don’t assume that the program spell checker is always correct…in either direction If spellchecker does not identify a word as correct, it may be a word not found in its dictionary… don’t assume the word you entered is not correct If spellchecker misses a word, make sure you have proofread the presentation too

15. Summer Extended 2006 Style Checker Tools Options Spelling and Style Tab Use these to help determine presentation style consistency and accuracy

16. Summer Extended 2006 Evaluating a Presentation K.I.S.S. - keep it simple, focused, and appropriate Limit slides to 6 words per line and 6 lines per slide Limit fonts to 2 Minimum size – 18 points Use style to enhance – bold, italics, underline Use visuals to help communicate message Refer to your text pages PowerPoint B-16 and PowerPoint B-17 for additional information, tips, and pointers

17. Summer Extended 2006 Slide Show Commands EErases the annotation drawing Enter, Spacebar, PgDn, N or Advances to the next slide HDisplays a hidden slide or PgUpReturns to the previous slide WChanges screen to white, again to return SPauses slide show, again to continue BChanges screen to black, again to return Ctrl + PChanges pointer to pencil Ctrl + AChanges pointer to arrow EscStops slide show

18. Summer Extended 2006 Timings & Transitions Timing- when the next slide will appear on the screen Transition – how the next slide will appear on the screen

19. Summer Extended 2006 Setting Transitions Slide Show Slide Transition… Select desired transition…if any

20. Summer Extended 2006 Transitions in Sorter View Slide Sorter View Right Click desired slide Slide Transition…

21. Summer Extended 2006 Custom Animation Slide Show Task Pane

22. Summer Extended 2006 Style Options Let PowerPoint help!

23. Summer Extended 2006 Animated GIF Animation – a graphic file that moves when you run the slide show Movie – live action captured in digital format

24. Summer Extended 2006 Animation Adds Interest

25. Summer Extended 2006 Set Up Your Show Make selections according to desired effect

26. Summer Extended 2006 Rehearsing Slide Timings Practice makes perfect… If timing is important for your presentation, you can practice to determine how much time your presentation will take to deliver Slide Show