1. How to Generate a Barcoded VUNet ID You will need: A valid VUNet ID You can get the VUNet ID from VU Mail system if you don’t have already MS Office Excel To print a barcode from Excel, you must download a new FREE font from the web. – Instructions follow Contact LAN Manager if you do not have administrative rights to add software to your AWS or if you need assistance to complete – Call 3-HELP/3-4357 or submit a self service request via Pegasus http://helpdesk.mc.vanderbilt.edu/http://helpdesk.mc.vanderbilt.edu/

2. http://download.cnet.com/Free-TrueType-Code-39-Barcode-Font/3000-2190_4-10067143.html Copy and paste link into web address bar 1 2 Instructions for Downloading Free Barcode Font

3. You must download this software BEFORE you open Excel (or close and reopen Excel) for this font to be available. 3 4 5 6 Click OK

4. 2. Highlight VUNet ID column Steps to Generate Barcoded VUNet ID 1. Enter name and VUNet ID on Excel worksheet 3. Scroll fonts list to select IDAutomationHC39M barcode font 4. barcode VUNet IDs will display & can be printed Helpful Hints: There must be an asterisk (*) before and after each VUNet ID The row height of rows with barcodes will automatically resize after you convert from a traditional to barcode font. Once you print the page of barcodes, you will have to carefully cut them apart to maintain the integrity of the barcode. Leave the lettered barcode visible below so you will know which barcode goes to each staff member:

5. Key points to remember Barcodes deteriorate over time, plan to replace annually Cover barcode with a piece of transparent tape to extend the legibility Avoid placing barcode over magnetic strip on photo ID badge. (See photo next page for placement options.) Use barcode for Glucometers and POU access

6. One ID Badge? Secure barcode on back of the badge between opening at top and magnetic strip at bottom Two ID Badges? Secure barcode at bottom of the back of the ID badge without the magnetic strip.