1. Public Procurement (e - licitatie)
The General Inspectorate for Communications and IT
Electronic System for
Public Procurement (e - licitatie)
- ROMANIA -

2. Who are we?
The General Inspectorate for Communications and Information Technology (I.G.C.T.I.)
is an autonomous public institution, subordinated to the Romanian Government, with attributions in the IT&C field
In the IT sector:
IGCTI is the operator of the national eGovernment services:
- The National Electronic System
– The Electronic System for Public Procurement
In the telecommunication sector (main responsibilities):
The non-governmental radio frequency spectrum management and monitoring
The surveillance and control in the non-governmental radio communications field
The surveillance and control in the audio-visual field
The technical assessments and measurements in the audio-visual field.

3. ePublic Procurement in Romania
Institutional Framework:
The General Inspectorate for Communications and IT
is the operator of the Electronic System for Public Procurement
is mandated to assure the technical support for the electronic public procurement procedures
The National Authority for Regulating and Monitoring Public Procurement (A.N.R.M.A.P.)
Regulatory authority in public procurement field
Monitoring and supervision body of public procurement system

4. ePublic Procurement in Romania
The Electronic System for Public Procurement (SEAP) is the information system used for public procurement contract award procedures by electronic means.
Electronic System for Public Procurement (
e-Licitatie (pilot project)
2006 – e-Licitatie extended version, in compliance with the new legal provisions on public procurement field, which have transposed the Directives 2004/17/EC and 2004/18/EC.

5. Electronic System for Public Procurement
International recognition:
good practice title at the European level (European Conference for e-Government, Como, 2003) and international level (International Conference for eGP, World Bank, Manila, 2004)
the International Golden Link 2005 prize of the Association for the Communications and Electronics of the Military Forces, USA for “The most innovative solution”, at the International Defense or Civil Government section
finalist at eEurope Awards 2005, Manchester, UK

6. e-Licitatie pilot project
Operating since March, 2002
Set-up cost: Euro
Award procedure: reverse auction (standard and restricted)
Stakeholders:
Contracting Authorities
Suppliers
System’s administrator
The general public

7. e-Licitatie pilot project in numbers
1171 suppliers, contracting authorities
146 categories of products, thousands of goods
Over reverse auctions
visitors per month
580 suppliers at least 1 contract awarded
330 at least 10 contracts, 35 at least 500 contracts

8. e-Licitatie pilot project

9. Electronic System for Public Procurement
2002
Closed bids – 35,300
Public authorities – 159
Private companies - 95
Category of products - 7
Closed bids – 234,000
Public authorities – 1,000
Private companies – 1,171
Category of products - 146

10. e-Licitatie extended version
Operating since: October 2006
Set-up cost: 3.5 mil Euro
Designed to handle auctions per day
Stakeholders:
Contracting Authorities
Suppliers
System’s administrator
National Authority for Regulating and Monitoring Public Procurement
The general public

11. e-Licitatie extended version
Notice on a buyer profile
Simplified contract notice on a dynamic purchasing system
Public works concession
Contract notice - Contracts to be awarded by a concessionaire who is not a contracting authority
Design contest notice
Results of design contest
Notices:
Prior information notice
Contract notice
Contract award notice
Invitation to tender (request for quotation)
Periodic indicative notice – Utilities
Contract notice – Utilities
Contract award notice – Utilities
Qualification system – Utilities
OJS eSender
Starting with 1st of January 2007 – SEAP will be the national single point of the transmission of the notices to the EU Official Journal.

12. e-Licitatie extended version
Contract awarding procedures:
Request for quotation - award criteria:
the lowest price
the most economically advantageous tender
Open auction - award criteria:
Restricted auction - award criteria:
Direct acquisition based on eCatalogue
Electronic auction

13. e-Licitatie extended version
Request for quotation (criterion: the lowest price)
Invitation to tender and contract documents in SEAP
Questions and answers
The submission of tenders
The evaluation of the technical specifications
The decryption of the financial offer
The publication of the EO’s classification
The winner designation and publication in SEAP

14. e-Licitatie extended version
Open auction (criterion: the lowest price)
Prior information notice
Contract notice – filling in SEAP and contract documents uploading
A.N.R.M.A.P. - validation of notices
The publication of the contract notice in SEAP / OJEU and SEAP
Starting the auction procedure by electronic means
The submission of tenders
The evaluation of tenders
The publication of the EO’s classification (SEAP)
The winner designation and publication in SEAP (Contracting Authority)
Contract award notice

15. e-Licitatie extended version
Features:
Mechanism for the standardization of the tender dossier
Mechanisms for institutional monitoring and control (role-based)
Scoring cards for complex acquisitions
Mechanisms for the dissemination of good practices
Flexible data collection, reporting and statistics module
Web services
Externalizable cryptosystem
Wizard/Help

16. e-Licitatie extended version
Technical sheet:
Web-based system
Architected by IGCTI
Developed by a private consortium
A mix of proprietary and open source technology
Security based on digital certificates, user name and password (over SSL), various encryption schemes, anti-robot mechanisms protection, digital signatures
Extended use of XML & Web Services

17. Electronic System for Public Procurement
Revenue model:
e-Licitatie (extended version)
Tenderers:
>> the registration procedure in SEAP is free of charge
>> flat fee for participation / e-public procurement procedure
- a limited number of participations in e-public procurement procedures is free of charge
>> flat fee / eCatalogue position
- the publication of the first 50 positions of the eCatalogue is free of charge
Contracting Authorities:
- flat fee / e-public procurement procedure
e-Licitatie (pilot project)
Tenderers:
- 15 EUR/year (digital certificate for authentication)
EUR/auction
Contracting Authorities:
% from contracted value

18. Electronic System for Public Procurement
Benefits:
Assures the transparency and efficiency of public procurement procedures
Simplifies the public contracts awarding procedure
Offers more efficient and standardized work ways for suppliers
Gives public information about public procurement processes
Creates auditing mechanisms for the public acquisition process
Contributes to public money saving
Facilitates the participation of SMEs in the public contracts awarding procedures
Reduces bureaucracy, diminishes corruption
Encourages the electronic commerce development in Romania

19. Critical points The quality of public procurement file
IT infrastructure, internet connection & digital literacy
Lack of business intelligence analyses
Back office procedures
Interoperability

20. Projects started
Industry market studies (pharmaceuticals, stationery, etc)
In-depth industry studies targeting new products to be introduced in the system
EU impact market study
Knowing better the consequences of EU adhesion on e-procurement
Classic vs. electronic procurement costs (study)
We want to find out the total procurement costs on each procurement type
IT infrastructure to enable PKI interoperability (project)
Enables corporations and public administration units to communicate with one another on a secure and authentic basis

21. Next step Dynamic Purchase Systems Increasing e-accessibility
Green procurement
Increase the ratio of green procurement in total e-procurement

22. Thank you for your attention!
The General Inspectorate for Communications and Information Technology
Romania