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School Test Coordinator Training Workshop Spring 2012 FCAT/FCAT 2.0 Computer-Based Testing FCAT 2.0 Reading - Grades 6 & 10 FCAT 2.0 Reading Retake FCAT.

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Presentation on theme: "School Test Coordinator Training Workshop Spring 2012 FCAT/FCAT 2.0 Computer-Based Testing FCAT 2.0 Reading - Grades 6 & 10 FCAT 2.0 Reading Retake FCAT."— Presentation transcript:

1 School Test Coordinator Training Workshop Spring 2012 FCAT/FCAT 2.0 Computer-Based Testing FCAT 2.0 Reading - Grades 6 & 10 FCAT 2.0 Reading Retake FCAT Reading and Mathematics Retakes Paula Wicker, Program Specialist Barry Farley, Testing Manager 1

2 School Test Coordinator Training Workshop Spring 2012 FCAT/FCAT 2.0 Computer-Based Testing FCAT 2.0 Reading - Grades 6 & 10 FCAT 2.0 Reading Retake FCAT Reading and Mathematics Retakes Paula Wicker, Program Specialist Barry Farley, Testing Manager 2

3 Overview These training materials are designed to highlight important information for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials. 3

4 Overview These training materials are based on the Spring 2012 Computer-Based Test Administration Manual. There are separate training materials for FCAT Writing and the paper-based Spring 2012 Reading, Mathematics, and Science assessments. Training materials are available in PearsonAccess under the Support tab. These training materials should be used in conjunction with the Spring 2012 Reading, Mathematics, and Science training materials to ensure that all general information regarding test administration policies and procedures is covered. 4

5 Glossary of Terms PearsonAccess – A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. Correct test administration must be selected each time you log in. Requires a username and password. Links to support materials: PearsonAccess will timeout after 14 minutes of inactivity. 5

6 Glossary of Terms PearsonAccess Training Center Accessed from the Training Center tab on PearsonAccess Home page. Provides an opportunity to Practice PearsonAccess tasks Manage the Infrastructure Trial in preparation for testing Requires a username and password. 6

7 Glossary of Terms Proctor Caching Proctor Caching is a process of loading or caching test content locally on a computer at the school level. Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Required for all FCAT/FCAT 2.0/EOC computer-based testing in Florida. 7

8 Glossary of Terms TestNav 6.9 (TestNav) Platform for Floridas high-stakes computer-based statewide assessments. Software application installed either on a file server or on each computer that will be used for testing. 8 Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial.

9 Glossary of Terms TestHear Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Floridas high- stakes CBTs. Software application installed on each computer that will be used to test students who require computer-based accommodations. TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows. 9

10 Glossary of Terms ePAT Electronic Practice Assessment Tool Provides students an opportunity to practice using the computer-based platform prior to testing Available at all student stations Download ePAT launcher separately from test content. Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. Scripts for ePATs are under the Resources tab. 10

11 Pearson Support and PearsonAccess Appendix C in the Spring 2012 CBT Manual provides the following information: PearsonAccess User Accounts o Instructions for setting up user accounts to District Coordinators Browser requirements Logging in for the first time Resetting passwords Training Center Test Setup Exercise Contact Pearson Support Phone Number:

12 Computer-Based Test Schedule April 9-20 FCAT 2.0 Reading RetakeTwo half-day sessions over two days* FCAT Mathematics RetakeUntimedup to one school day FCAT Reading Retake**Untimedup to one school day April Grade 6 FCAT 2.0 Reading***Two 70-minute sessions over two days Grade 10 FCAT 2.0 ReadingTwo 70-minute sessions over two days 12 * Each FCAT 2.0 Reading Retake session may last no longer than half the length (3½ hours) of a typical school day. ** The FCAT Reading Retake is offered in paper-based and CBT formats; for 2012 only, Lake will use paper-based. *** Grade 6 FCAT 2.0 Reading tests may begin on Day 2 of the testing window, April 17.

13 CBT Daily Administration Schedule FCAT 2.0 Reading Retake Schools administering the CBT FCAT 2.0 Reading Retake may schedule sessions during the entire Retake window (April 9 – April 20). Any paper-based accommodations must be administered on the day designated by the district, with make-up testing administered as needed. 13

14 CBT Daily Administration Schedule FCAT Mathematics Retake CBT sessions may be scheduled during the entire Retake window (April 9 – April 20). Students may have up to the length of a typical school day (3½ hours) to complete the test, but must complete the test in one day. District administration schedule for paper-based FCAT Mathematics Retakes (accommodations only) set for Apr. 9-10, with make-ups on Apr

15 CBT Daily Administration Schedule FCAT Reading Retake FCAT Reading Retake offered in paper-based format for Students may have up to the length of a typical school day to complete the test but must complete the test in one day. 15

16 CBT Daily Administration Schedule Grade 6 FCAT 2.0 Reading Grade 6 FCAT 2.0 Reading is a CBT and will be administered in two 70-minute sessions over two days. The FCAT 2.0 testing window is April 16 – 27. Districts may begin scheduling Grade 6 FCAT 2.0 Reading sessions on April 17 (Day 2) and may schedule sessions each day for the remainder of the testing window, if needed. Paper-based tests (accommodations only) should be administered on April 17 & 18 (Day 2 & 3) of the testing window, with make-up testing administered through April 27 (Day 10), as needed. 16

17 CBT Daily Administration Schedule Grade 10 FCAT 2.0 Reading Grade 10 FCAT 2.0 Reading is a CBT and will be administered in two 70-minute sessions over two days. The FCAT 2.0 testing window is April 16 – 27. Districts must begin scheduling Grade 10 FCAT 2.0 Reading CBT sessions on April 16 (Day 1) and may schedule sessions each day through April 27 (Day 10), if needed. Paper-based tests (accommodations only) should be administered on April 16 & 17 (Day 1 & 2) of the testing window, with make-up testing administered through April 20 (Day 5), as needed. 17

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21 Whats New for Spring 2012 STUDENT PLEDGE Prior to testing, students are required to read and sign a student pledge on the page after the welcome screen. Students taking a CBT must read and check a box indicating that they agree to adhere to the pledge. Students who do not check the I agree box will not be able to proceed into the test. If a student refuses to check the box, the TA should check the box for the student and note this in the record of required administration information, but the student should be allowed to test. 21

22 Whats New for Spring 2012 SEATING CHARTS TAs are required to maintain an accurate seating chart for each group of students in their rooms during testing. All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If students are moved to a different location during testing, a new seating chart must be created and maintained for this location. 22

23 Whats New for Spring 2012 TEST ADMINISTRATORS ALL TAs must be certified educators. TAs are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document. The FCAT/FCAT 2.0 CBT Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities. 23

24 Whats New for Spring 2012 VIRTUAL SCHOOL STUDENTS District makes arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section (6)b, Florida Statutes (F.S.). STCs will be provided a list of FLVS students scheduled to be tested at each school. 24

25 Whats New for Spring 2012 SEAL CODES Students participating in Grade 6 or 10 Reading or FCAT 2.0 Reading Retake using TestNav must enter a seal code to open Session 2 on Day 2 of testing. Students are not able to return to Session 1 once they have logged in to Session 2. Students will log in using the same Student Authorization Tickets for both test sessions. TestHear accommodated forms do not require a seal code to begin testing on Day 2. 25

26 Whats New for Spring 2012 TestHear Accommodated CBT forms (large print, color contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans. These forms will be accessed using the TestHear software, which is similar to the TestNav 6.9 software but provides accommodations and allows the use of assistive devices. Students who require accommodated forms must practice using the accommodated ePAT for the specific accommodated form or form combination that they will use during testing. 26

27 Whats New for Spring 2012 REFERENCE SHEETS For this administration, hardcopy reference sheets will be provided for ALL students taking the FCAT Mathematics Retake, not just for students with a paper- based accommodation. Reference sheets for CBTs will be included in test administration manual shipments. 27

28 Whats New for Spring 2012 PAPER-BASED MATERIALS Regular print and Braille test materials are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Reading passage booklets for CBT Reading are available for eligible students with this accommodation indicated in an IEP or Section 504 plan. Although Reading Passage Booklets are included in the category of paper-based accommodations, eligible students who require them will test on the computer. 28

29 Whats New for Spring 2012 HAND-HELD CALCULATORS After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator on the day of testing. Test administrators should have a supply of approved calculators for these students. 29

30 Reminders Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. District Coordinators must ensure that all school administrators, STCs, TAs, and proctors receive adequate training prior to test administration. All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement, provided in Appendix C, and test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C. 30

31 Reminders Students may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing. 31

32 Reminders If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the schools campus, so parents and students must be made aware of this policy. If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day. 32

33 Reminders The following resources for this administration can be found at :www.FLAssessments.com/SpringRMS Test administration manuals Forms to report test irregularities/security breaches and missing materials Training materials Comment forms Blank Administration Record/Security Checklist Security log Reference sheet 33

34 Reminders Schools must administer an ePAT using the appropriate script provided in the Spring 2012 CBT Manual to all students to be tested to ensure that students have enough time to become familiar with the item types and features of the testing platform. ePATs can be used at any time up to the day of the test. The ePAT is also available for students to practice with on their own. 34

35 Students to be Tested Grades 6 and 10 Reading In general, all students currently enrolled in grades 6 and 10 will take the FCAT 2.0 Reading test. Retakes Students who entered Grade 9 prior to Fall 2009 and have not yet passed the Reading portion of the Grade 10 FCAT participate in the FCAT Reading Retake. (The CBT manual incorrectly states prior to Fall 2010) Students who entered Grade 9 in Fall 2009 or earlier and have not yet passed the Mathematics portion of the Grade 10 FCAT participate in the FCAT Mathematics Retake. Students who entered Grade 9 in Fall 2009 and did not pass Grade 10 FCAT 2.0 Reading participate in the FCAT 2.0 Reading Retake. 35

36 Students to be Tested Grades 10–Adult (AD) Students Students who entered Grade 9 in Fall 2009 and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake. First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test. Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file. 36

37 Students to be Tested Special Program Students Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). 37

38 Students to be Tested English Language Learners (ELLs) All ELLs are expected to participate in statewide assessments (per the FDOEs Office of Student Academic Achievement through Language Acquisition). If an ELL has been receiving services in an ESOL program operated in accordance with an approved ELL plan for one year or less AND a majority of the students ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. Exempt ELLs must participate in the CELLA assessment or they will be counted as not assessed and this will impact the participation rate calculation. 38

39 Students to be Tested Students With Disabilities All students with disabilities participate in the statewide assessment program by taking one of the following: FCAT/FCAT 2.0 without accommodations, FCAT/FCAT 2.0 with accommodations, or Florida Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the students IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations. 39

40 Test Invalidation A test MUST be invalidated if either of the following circumstances occurs: A student has an electronic device during testing A student is cheating during testing A test MAY be invalidated if one of the following circumstances occurs: A student becomes ill and is unable to finish A student is not allowed the correct amount of time A error occurs in the administration of an accommodation An error occurs in test administration or procedures A student is disruptive during testing A student works in the wrong session 40

41 Test Invalidation The District Coordinator will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. More information about test invalidation and instructions may be found on page 15 of the Spring 2012 CBT Manual. 41

42 Test Administrator Before, During, and After Testing 42

43 Test Administrator Before Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities Agreement. Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room. Prepare and receive all materials needed for test administration. Ensure that your students and parents understand the testing policies prior to the first day of testing. If you are administering tests to students who require special accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided. Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing. 43

44 Establish an Appropriate Setting Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. Students must not be able to easily view other students computer screens, work folders, or test and answer books. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Post the sign that reads TESTINGPlease Do Not Disturb and display starting and stopping times as soon as testing begins. Remove or cover all visual aids in the room. Students may not have access to any unauthorized aids. Discuss any concerns with your STC. 44

45 Establish an appropriate setting When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students. Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. Ensure that you have a way to contact the STC and school techcon without leaving the room unattended. 45

46 Materials Needed for Testing CBT Administration Manual You will need the Spring 2012 Computer-Based Test Administration Manual to read the test administration scripts to students. When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items. Scripts and instructions for administration of accommodated CBT forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A. 46

47 Materials Needed for Testing CBT Administration Manual Appendix D on page 311 is the CBT Test Administrator Quick Reference Guide. This guide lists possible error messages students may encounter, explanations for each message, and possible solutions. This guide is a helpful resource for TAs during testing. 47

48 Materials Needed for Testing Student Authorization Tickets The School Assessment Coordinator sections of the manual provide instructions for scheduling students into test sessions and printing Student Authorization Tickets. For each test session, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. Students taking the FCAT 2.0 Reading tests will log in using the same Student Authorization Tickets for both sessions. 48

49 Materials Needed for Testing Student Authorization Tickets (cont.) Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. 49

50 Materials Needed for Testing 50 Student Authorization Tickets (cont.)

51 Materials Needed for Testing Session Roster A Session Roster is a list of all students scheduled in a test session and displays important information including: Test Administration Session Name Test to be Administered Test Code (password) Student Name Student ID Student Date of Birth Class information Login ID Blank space to record attendance information and accommodations used. The Session Roster may be used to record required administration information. 51

52 Materials Needed for Testing Session Roster (cont.) Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. The School Assessment Coordinator sections of the Spring 2012 CBT Manual provide instructions for creating and printing Session Rosters. 52

53 Materials Needed for Testing 53 Session Roster (cont.)

54 Materials Needed for Testing Test Group Code A test group code is a unique 4-digit number used to identify a group of students testing together. Each group of tested students, initial and make-up, in a testing room should receive a unique test group code. District Coordinators will either create and distribute test group codes to all STCs or will instruct them to create their own unique 4-digit codes. Students will enter the test group code before beginning the test, as indicated in the scripts. 54

55 Test Code & Test Group Code Test CodeTest Group Code A six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav. A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question. 55

56 Materials Needed for Testing Seal Code A seal code is a unique 4-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading tests (Retakes and Gr 6 and 10 given on TestNav) after they have completed Session 1. Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code. Seal codes should not be given to students until directed to do so on Day 2 when Session 2 is administered. TestHear accommodated tests do not require a seal code to proceed to Session 2 on Day 2. 56

57 Materials Needed for Testing 57 Seal Code (cont.)

58 Materials Needed for Testing Seal Code (cont.) 58 Students enter the seal code here

59 Materials Needed for Testing Mathematics Reference Sheet Paper copies of the FCAT Mathematics Retake Reference Sheet are provided for ALL students taking the FCAT Mathematics Retake. The CBT has a pop-up window that includes the FCAT Mathematics Retake Reference Sheet. The reference sheet is also available at and as a perforated sheet in Appendix E of the manual and may be photocopied if necessary. 59

60 Materials Needed for Testing Mathematics Reference Sheet (cont.) Once students complete the test, the TA should collect all reference sheets, and the STC should destroy them by recycling, or return them, as directed by the District Coordinator. Used reference sheets are secure materials. 60

61 Materials Needed for Testing Calculators The CBT FCAT Mathematics Retake has a built-in, 4-function calculator. Once a student has participated in a practice test, he or she may request to use an approved hand-held 4-function calculator. Your school should have an adequate supply of approved 4- function calculators. No other calculators may be used. Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the district. If supply is inadequate, schools may receive approval to use comparable calculators regularly used in their classrooms. Such calculators must be basic 4-function models and must not have functions that are unavailable on approved calculators. 61

62 Materials Needed for Testing Computer-Based Test Work Folders The Florida CBT Work Folder is a blank piece of yellow 11x17 paper folded in half. Work folders arrived in your shipment of test administration manuals. For the Mathematics test session, students are provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders. Work folders are to be distributed to students at the beginning of each Mathematics test session. STCs and TAs must ensure that students have enough desk space to use their folders. 62

63 Materials Needed for Testing Computer-Based Test Work Folders (cont.) Once students complete the Mathematics test, the test administrator must collect all work folders. The STC should package the used folders in the District Coordinator ONLY box. Used work folders are secure materials. 63

64 Materials Needed for Testing Reading Passage Booklets Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. Schools were required to specify the number of each type of Reading Passage Booklet needed for students prior to the PreID deadline. The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. 64

65 Materials Needed for Testing Reading Passage Booklets The STC must specify in PearsonAccess the correct form for each student in a TestNav Grade 6 or Grade 10 FCAT 2.0 Reading test session who will use a Reading Passage Booklet. Instructions for assigning the correct form are provided on page 119 of the Spring 2012 CBT Manual. On the day of testing, STCs and TAs must ensure that students with this accommodation receive the correct booklet for the assessment they are taking. Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing. Please see the Spring 2012 RMS Manual for passage booklet return instructions. 65

66 Materials Needed for Testing Security Log 66 A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

67 Materials Needed for Testing Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: the room name/number student names and their location in the room during testing date session starting time test administrator name names of proctors (if applicable) test group code All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If students move around or change seating during a test session, a new seating chart must be created. 67

68 Materials Needed for Testing Additional items: Pens and/or pencils Clock or watch Signs Do Not Disturb Sign Electronic Devices Sign Session Signs (FCAT 2.0 Reading Tests) 68

69 Communicate Testing Policies Communicate Testing Policies to Parents & Students Electronic Devices PolicyIf students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. Leaving CampusIf students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Student PledgeStudents will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated. 69

70 Administration Accommodations Appendix A of the Spring 2012 CBT Manual contains detailed information regarding administration accommodations for students with disabilities and English language learners. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A. 70

71 Test Administrator During Testing Maintain the seating chart, Security Log, and form to collect required administration information for your room. Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. Keep accurate time for each test session and display times for students. Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 71

72 Supervise Test Administration During testing, TAs should ensure the following: Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, Reading Passage Booklets, and reference sheets. Students agree to the student pledge and enter the correct test group code. Students do not talk or make any disturbance. Students are working independently. Students are working in the correct test. 72

73 Supervise Test Administration It is not appropriate to use cell or classroom phones (with the exception of emergencies), grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. 73

74 Test Administrator After Testing Verify that you have collected all required administration information, including accommodations actually used by each student. Verify that your seating chart and Security Log have been completed correctly. Make copies for your files. Report any missing materials to your school assessment coordinator. Organize materials and return them to your school assessment coordinator. Complete the Spring 2012 CBT Test Administrator Comment Form at 74

75 School Assessment Coordinator Before, During, and After Testing 75

76 School Coordinator Before Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement. Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement. Train your TAs and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Receive test materials from your District Coordinator. Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately. For Mathematics tests only, ensure an adequate supply of reference sheets is available for all students. 76

77 School Coordinator Before Testing Communicate the process for collecting required administration information to your test administrators. Distribute test group codes and seal codes (if administering FCAT 2.0 Reading tests on TestNav) to test administrators. Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test sessions. Verify student information and create test sessions. Distribute Session Rosters and Student Authorization Tickets on the day of test administration. 77

78 School Coordinator Before Testing Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A). Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE. 78

79 Receiving Testing Materials Your district assessment coordinator will provide you with the following materials, as appropriate for your school: Work folders FCAT Mathematics Retake Reference Sheets FCAT Reading Retake Passage Booklets FCAT 2.0 Reading Retake Passage Booklets Grade 6 FCAT 2.0 Reading Passage Booklets Grade 10 FCAT 2.0 Reading Passage Booklets Other materials, as indicated in the Spring 2012 RMS Manual (as applicable) 79

80 Proctors When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator. Refer to the table below for the required number of proctors. * It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible studentsTest Administrator* studentsTest Administrator and 1 Proctor studentsTest Administrator and 2 Proctors

81 Arrange ePATs Schedule and arrange ePATs as described in the Spring 2012 CBT Manual. Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system. To access instructions for downloading and installing the ePAT Launcher and practice test content, go to The technology coordinator will need to download and install the software. 81

82 Arrange ePATs Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. Accommodated practice forms are available at 82

83 Create Test Sessions Lake District did not create test sessions during the PreID upload STCs need to create test sessions before you can verify student information. These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. Detailed instructions on how to create a test session and verify student information are on pages of the CBT manual. 83

84 Computer-Based Assessment Certification The CBT Certification process must be completed and submitted as directed by the FDOE. Schools are responsible for providing information about the number and types of computers to be used for CBT and the number of students to be tested on each day of the administration window. Schools must also respond to questions about whether readiness activities have been completed. 84

85 School Coordinator During Testing Ensure the test sessions have been started in PearsonAccess (page 125). Provide TAs with additional materials, as necessary. Monitor each testing site to ensure that test administration and test security policies and procedures are followed, seating charts and security logs are being properly completed, and required administration information is being collected. Be available during testing to answer questions from TAs. In PearsonAccess, monitor session status and resume students tests, if necessary (pages ). Arrange for and supervise make-up administrations. 85

86 School Coordinator After Testing Verify that all distributed secure materials have been returned. Report any missing materials to your District Coordinator and conduct the necessary investigation. Make copies of all collected required administration information, seating charts, and security logs and file the copies. In PearsonAccess, stop test sessions and invalidate student tests, if necessary. In PearsonAccess, record accommodations actually used by students. Organize materials and return them to your District Coordinator. Complete the Spring 2012 CBT School Assessment Coordinator Comment Form in PearsonAccess, and encourage TAs to complete a form. 86

87 Organize and Return Materials Store any hand-held, approved four-function calculators as directed by the District Coordinator. Store Student Authorization Tickets, reference sheets, Session Rosters, and work folders until results are reported for this administration and then destroy them as directed by the District Coordinator. File the FCAT/FCAT 2.0 CBT Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the DC ONLY boxes. Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels. 87

88 Security Folder Contents Seating charts Group code form Security checklist (paper tests only) Security Agreements (signed) Prohibited Activities Agreements (signed) Test Administrator training sign-in sheet Student roster with attendance for CBT Student roster with attendance for PBT 88

89 Technology Coordinator Before, During, and After Testing 89

90 Technology Coordinator Before Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement. Ensure all workstations meet the minimum requirements at Confirm TestNav 6.9 software has been installed on all computers to be used for testing. Install TestHear on all computers to be used for testing students requiring accommodated CBT forms. Ensure all student workstations have successfully loaded the Infrastructure Trial. Meet with the STC to discuss the administration of the computer-based test, to walk through the test administration procedures, and discuss plans for handling possible technical interruptions during testing. 90

91 Technology Coordinator Before Testing Run the TestNav System Check to determine the amount of bandwidth needed for testing. Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks. Ensure you are aware of the applications that must be disabled prior to testing. Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the pop-up blocker is disabled (see Appendix C). Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated. If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall. 91

92 Technology Coordinator Before Testing Ensure that any proxy servers have been checked to ensure that the appropriate URLs are not blocked. Confirm that Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing. Ensure Proctor Caching computers have been set up properly. Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required). Analyze the network to determine whether network bottlenecks exist. Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins. Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window (pages 141–171). 92

93 Technology Coordinator Before Testing Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing. Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during that entire window. Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window. If utilizing wireless network connections for computer-based testing, ensure that all computers can effectively communicate with their access point from the testing location and all security measures have been properly enabled. Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session. 93

94 Technology Coordinator Before Testing Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device). Disable instant messaging, notification, screen savers, power savers, and remote desktop. Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers. Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing. 94

95 Technology Coordinator Before Testing Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data directories. Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations. Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form is available at: On each day of testing, confirm that they Proctor Caching computer and Proctor Caching software are turned on and remain running. 95

96 Technology Coordinator Before Testing Monitor Display and Shading 96 To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test. If students cannot see the shading, they must exit the test and their monitor settings must be adjusted. General instructions for adjusting monitor settings are provided on pages of the Spring 2012 CBT Manual. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

97 Technology Coordinator Before Testing Proctor Caching Instructions for installing the Proctor Caching software are provided in the Spring 2012 CBT Manual. Computers used for Proctor Caching do not need to be server- class machines but should meet the system requirements. Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations. Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process. For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B. 97

98 Technology Coordinator Before Testing Proctor Caching Proctor Caching Security Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs. Test content transmitted and stored by the Proctor Caching computer is in encrypted format. At no time does the Proctor Caching computer un-encrypt the test items. Purge cache function deletes all encrypted test content from the hard drive of the Proctor Caching computer. FDOE and Pearson require that test content be purged at the end of each administration window. Proctor Caching Computer Placement Proctor caching can be implemented at either the lab- or the school-level. Computer should be located as close as possible on the network to the student workstations. 98

99 Technology Coordinator Before Testing TestNav Installation instructions are provided in the Spring 2012 CBT Manual. Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made. File Share vs. Local Install Two options for installing TestNav File Share Local Install 99

100 Technology Coordinator Before Testing TestNav ProsCons File Share + Single point of installation and configuration changes + Easier to implement in a large-scale testing environment + Centralized single location for log files - Adds a single potential point of failure Local+ Quicker launch time + Limits potential points of failure - Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine 100

101 Technology Coordinator Before Testing TestHear ePATs Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment. The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows. Instructions for installing and running TestHear ePATs are provided in Appendix A. 101

102 Technology Coordinator Before Testing TestHear TestHear must be installed locally on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices). Instructions for downloading and installing TestHear are provided in Appendix A. TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows. TestHear accommodated Reading forms are larger than regular TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data has been added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center.www.FLAssessments.com/SystemCheck 102

103 Technology Coordinator During Testing Ensure Proctor Caching software is running on all Proctor Caching computers. Turn on Proctor Caching software Windows: go to Start>All Programs>Proctor Caching>Proctor Caching Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped Adjusting monitors that are not correctly displaying test items with shading. Monitor each testing room to ensure that there are no technical issues. Be available during testing to answer questions from test administrators. 103

104 Technology Coordinator After Testing Purge test content from the Proctor Caching computer(s). Complete the Spring 2012 CBT Technology Coordinator Comment Form at 104

105 Comment Forms 105 After testing, TAs, STCs, technology coordinators, and District Coordinators are encouraged to complete a CBT comment form located at under the Support tab. Thank you for your valuable feedback!


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