Presentation on theme: "School Test Administrator Training Spring 2012 FCAT/FCAT 2"— Presentation transcript:
1School Test Administrator Training Spring 2012 FCAT/FCAT 2 School Test Administrator Training Spring 2012 FCAT/FCAT 2.0 Computer-Based TestingFCAT 2.0 Reading - Grades 6 & 10FCAT 2.0 Reading RetakeFCAT Reading and Mathematics Retakes School Test Coordinator Name ___________________
2OverviewThese training materials are designed to highlight important information for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.
3OverviewThese training materials are based on the Spring 2012 Computer-Based Test Administration Manual.There are separate training materials for FCAT Writing and the paper-based Spring 2012 Reading, Mathematics, and Science assessments.Training materials are available in PearsonAccess under the Support tab.These training materials should be used in conjunction with the Spring 2012 Reading, Mathematics, and Science training materials to ensure that all general information regarding test administration policies and procedures is covered.
4Glossary of Terms ePAT Electronic Practice Assessment Tool Provides students an opportunity to practice using the computer-based platform prior to testingAvailable at all student stationsDownload ePAT launcher separately from test content.Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms.Scripts for ePATs are under the Resources tab.
5Computer-Based Test Schedule April 9-20FCAT 2.0 Reading RetakeTwo half-day sessions over two days*FCAT Mathematics RetakeUntimed—up to one school dayFCAT Reading Retake**April 16-27Grade 6 FCAT 2.0 Reading***Two 70-minute sessions over two daysGrade 10 FCAT 2.0 Reading* Each FCAT 2.0 Reading Retake session may last no longer than half the length (3½ hours) of a typical school day.** The FCAT Reading Retake is offered in paper-based and CBT formats; for 2012 only, Lake will use paper-based.*** Grade 6 FCAT 2.0 Reading tests may begin on Day 2 of the testing window, April 17.
6CBT Daily Administration Schedule FCAT Reading RetakeFCAT Reading Retake offered in paper-based format for 2012.Students may have up to the length of a typical school day to complete the test but must complete the test in one day.
7CBT Daily Administration Schedule Grade 6 FCAT 2.0 ReadingGrade 6 FCAT 2.0 Reading is a CBT and will be administered in two 70-minute sessions over two days.The FCAT 2.0 testing window is April 16 – 27. Districts may begin scheduling Grade 6 FCAT 2.0 Reading sessions on April 17 (Day 2) and may schedule sessions each day for the remainder of the testing window, if needed.Paper-based tests (accommodations only) should be administered on April 17 & 18 (Day 2 & 3) of the testing window, with make-up testing administered through April 27 (Day 10), as needed.
11What’s New for Spring 2012 STUDENT PLEDGE Prior to testing, students are required to read and sign a student pledge on the page after the welcome screen.Students taking a CBT must read and check a box indicating that they agree to adhere to the pledge. Students who do not check the “I agree” box will not be able to proceed into the test.If a student refuses to check the box, the TA should check the box for the student and note this in the record of required administration information, but the student should be allowed to test.
12What’s New for Spring 2012 SEATING CHARTS TA’s are required to maintain an accurate seating chart for each group of students in their rooms during testing.All seating charts must indicate the front and back of the room, as well as the direction the students are facing.If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.
13What’s New for Spring 2012 TEST ADMINISTRATORS ALL TA’s must be certified educators.TA’s are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document.The FCAT/FCAT 2.0 CBT Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities.
14What’s New for Spring 2012 SEAL CODES Students participating in Grade 6 or 10 Reading or FCAT 2.0 Reading Retake using TestNav must enter a seal code to open Session 2 on Day 2 of testing.Students are not able to return to Session 1 once they have logged in to Session 2.Students will log in using the same Student Authorization Tickets for both test sessions.TestHear accommodated forms do not require a seal code to begin testing on Day 2.
15What’s New for Spring 2012 TestHear Accommodated CBT forms (large print, color contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.These forms will be accessed using the TestHear software, which is similar to the TestNav 6.9 software but provides accommodations and allows the use of assistive devices.Students who require accommodated forms must practice using the accommodated ePAT for the specific accommodated form or form combination that they will use during testing.
16What’s New for Spring 2012 REFERENCE SHEETS For this administration, hardcopy reference sheets will be provided for ALL students taking the FCAT Mathematics Retake, not just for students with a paper-based accommodation.Reference sheets for CBT’s will be included in test administration manual shipments.
17What’s New for Spring 2012 HAND-HELD CALCULATORS After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator on the day of testing.Test administrators should have a supply of approved calculators for these students.
18RemindersInappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.District Coordinators must ensure that all school administrators, STC’s, TA’s, and proctors receive adequate training prior to test administration.All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement, provided in Appendix C, and test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C.
19RemindersStudents may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing.
20RemindersIf a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.
21RemindersThe following resources for this administration can be found at :Test administration manualsForms to report test irregularities/security breaches and missing materialsTraining materialsComment formsBlank Administration Record/Security ChecklistSecurity logReference sheet
22RemindersSchools must administer an ePAT using the appropriate script provided in the Spring CBT Manual to all students to be tested to ensure that students have enough time to become familiar with the item types and features of the testing platform.ePATs can be used at any time up to the day of the test.The ePAT is also available for students to practice with on their own.
23Students to be Tested Grades 6 and 10 Reading Retakes In general, all students currently enrolled in grades 6 and 10 will take the FCAT 2.0 Reading test.RetakesStudents who entered Grade 9 prior to Fall 2009 and have not yet passed the Reading portion of the Grade 10 FCAT participate in the FCAT Reading Retake. (The CBT manual incorrectly states “prior to Fall 2010”)Students who entered Grade 9 in Fall 2009 or earlier and have not yet passed the Mathematics portion of the Grade 10 FCAT participate in the FCAT Mathematics Retake.Students who entered Grade 9 in Fall 2009 and did not pass Grade 10 FCAT 2.0 Reading participate in the FCAT 2.0 Reading Retake.
24Students to be Tested Grades 10–Adult (AD) Students Students who entered Grade 9 in Fall 2009 and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake.First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test.Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file.
25Students to be Tested English Language Learners (ELLs) All ELLs are expected to participate in statewide assessments (per the FDOE’s Office of Student Academic Achievement through Language Acquisition).If an ELL has been receiving services in an ESOL program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration.Exempt ELLs must participate in the CELLA assessment or they will be counted as “not assessed” and this will impact the participation rate calculation.
26Students to be Tested Students With Disabilities All students with disabilities participate in the statewide assessment program by taking one of the following:FCAT/FCAT 2.0 without accommodations,FCAT/FCAT 2.0 with accommodations, orFlorida Alternate Assessment.All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.See Appendix A of the manual for information regarding accommodations.
27Test InvalidationA test MUST be invalidated if either of the following circumstances occurs:A student has an electronic device during testingA student is cheating during testingA test MAY be invalidated if one of the following circumstances occurs:A student becomes ill and is unable to finishA student is not allowed the correct amount of timeA error occurs in the administration of an accommodationAn error occurs in test administration or proceduresA student is disruptive during testingA student works in the wrong session
28Test InvalidationThe District Coordinator will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.More information about test invalidation and instructions may be found on page 15 of the Spring 2012 CBT Manual.
29Before, During, and After Test AdministratorBefore, During, and AfterTesting
30Test Administrator Before Testing Read the test administration manual.Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement.Read and sign the Test Administrator Prohibited Activities Agreement.Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.Prepare and receive all materials needed for test administration.Ensure that your students and parents understand the testing policies prior to the first day of testing.If you are administering tests to students who require special accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing.
31Establish an Appropriate Setting Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace.Students must not be able to easily view other students’ computer screens, work folders, or test and answer books. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks.Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins.Remove or cover all visual aids in the room. Students may not have access to any unauthorized aids. Discuss any concerns with your STC.
32Establish an appropriate setting When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students.Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing.Ensure that you have a way to contact the STC and school techcon without leaving the room unattended.
33Materials Needed for Testing CBT Administration ManualYou will need the Spring 2012 Computer-Based Test Administration Manual to read the test administration scripts to students.When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.Scripts and instructions for administration of accommodated CBT forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A.
34Materials Needed for Testing CBT Administration ManualAppendix D on page 311 is the CBT Test Administrator Quick Reference Guide.This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.This guide is a helpful resource for TA’s during testing.34
35Materials Needed for Testing Student Authorization TicketsThe School Assessment Coordinator sections of the manual provide instructions for scheduling students into test sessions and printing Student Authorization Tickets.For each test session, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.Students will need a pen or pencil during testing to sign their tickets.Students taking the FCAT 2.0 Reading tests will log in using the same Student Authorization Tickets for both sessions.
36Materials Needed for Testing Student Authorization Tickets (cont.)Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.
37Materials Needed for Testing Student Authorization Tickets (cont.)
38Materials Needed for Testing Session RosterA Session Roster is a list of all students scheduled in a test session and displays important information including:Test AdministrationSession NameTest to be AdministeredTest Code (password)Student NameStudent IDStudent Date of BirthClass informationLogin IDBlank space to record attendance information and accommodations used.The Session Roster may be used to record required administration information.
39Materials Needed for Testing Session Roster (cont.)Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.The School Assessment Coordinator sections of the Spring 2012 CBT Manual provide instructions for creating and printing Session Rosters.
40Materials Needed for Testing Session Roster (cont.)
41Materials Needed for Testing Test Group CodeA test group code is a unique 4-digit number used to identify a group of students testing together.Each group of tested students, initial and make-up, in a testing room should receive a unique test group code.District Coordinators will either create and distribute test group codes to all STC’s or will instruct them to create their own unique 4-digit codes.Students will enter the test group code before beginning the test, as indicated in the scripts.
42Test Code & Test Group Code A six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question.
43Materials Needed for Testing Seal CodeA seal code is a unique 4-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading tests (Retakes and Gr 6 and 10 given on TestNav) after they have completed Session 1.Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.Seal codes should not be given to students until directed to do so on Day 2 when Session 2 is administered.TestHear accommodated tests do not require a seal code to proceed to Session 2 on Day 2.
45Materials Needed for Testing Seal Code (cont.)Students enter the seal code here
46Materials Needed for Testing Mathematics Reference SheetPaper copies of the FCAT Mathematics Retake Reference Sheet are provided for ALL students taking the FCAT Mathematics Retake.The CBT has a pop-up window that includes the FCAT Mathematics Retake Reference Sheet.The reference sheet is also available at and as a perforated sheet in Appendix E of the manual and may be photocopied if necessary.
47Materials Needed for Testing Mathematics Reference Sheet (cont.)Once students complete the test, the TA should collect all reference sheets, and the STC should destroy them by recycling, or return them, as directed by the District Coordinator.Used reference sheets are secure materials.
48Materials Needed for Testing CalculatorsThe CBT FCAT Mathematics Retake has a built-in, 4-function calculator.Once a student has participated in a practice test, he or she may request to use an approved hand-held 4-function calculator.Your school should have an adequate supply of approved 4-function calculators. No other calculators may be used.Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the district. If supply is inadequate, schools may receive approval to use comparable calculators regularly used in their classrooms. Such calculators must be basic 4-function models and must not have functions that are unavailable on approved calculators.
49Materials Needed for Testing Computer-Based Test Work FoldersThe Florida CBT Work Folder is a blank piece of yellow 11x17 paper folded in half. Work folders arrived in your shipment of test administration manuals.For the Mathematics test session, students are provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.Work folders are to be distributed to students at the beginning of each Mathematics test session.STC’s and TA’s must ensure that students have enough desk space to use their folders.
50Materials Needed for Testing Computer-Based Test Work Folders (cont.)Once students complete the Mathematics test, the test administrator must collect all work folders.The STC should package the used folders in the District Coordinator ONLY box.Used work folders are secure materials.
51Materials Needed for Testing Reading Passage BookletsReading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.Schools were required to specify the number of each type of Reading Passage Booklet needed for students prior to the PreID deadline.The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.
52Materials Needed for Testing Reading Passage BookletsThe STC must specify in PearsonAccess the correct form for each student in a TestNav Grade 6 or Grade 10 FCAT 2.0 Reading test session who will use a Reading Passage Booklet. Instructions for assigning the correct form are provided on page 119 of the Spring 2012 CBT Manual.On the day of testing, STC’s and TA’s must ensure that students with this accommodation receive the correct booklet for the assessment they are taking.Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing. Please see the Spring 2012 RMS Manual for passage booklet return instructions.
53Materials Needed for Testing Security LogA Security Log must be maintained for each testing room.Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.
54Materials Needed for Testing Seating ChartAn accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information:the room name/numberstudent names and their location in the room during testingdatesession starting timetest administrator namenames of proctors (if applicable)test group codeAll seating charts must indicate the front and back of the room, as well as the direction the students are facing.If students move around or change seating during a test session, a new seating chart must be created.
55Materials Needed for Testing Additional items:Pens and/or pencilsClock or watchSignsDo Not Disturb SignElectronic Devices SignSession Signs (FCAT 2.0 Reading Tests)
56Communicate Testing Policies Communicate Testing Policies to Parents & StudentsElectronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.Student Pledge—Students will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.
57Administration Accommodations Appendix A of the Spring 2012 CBT Manual contains detailed information regarding administration accommodations for students with disabilities and English language learners.All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.
58Test Administrator During Testing Maintain the seating chart, Security Log, and form to collect required administration information for your room.Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts.Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.Keep accurate time for each test session and display times for students.Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.
59Supervise Test Administration During testing, TA’s should ensure the following:Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, Reading Passage Booklets, and reference sheets.Students agree to the student pledge and enter the correct test group code.Students do not talk or make any disturbance.Students are working independently.Students are working in the correct test.
60Supervise Test Administration It is not appropriate to use cell or classroom phones (with the exception of emergencies), grade papers, or work on the computer during testing.While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.
61Test Administrator After Testing Verify that you have collected all required administration information, including accommodations actually used by each student.Verify that your seating chart and Security Log have been completed correctly.Make copies for your files.Report any missing materials to your school assessment coordinator.Organize materials and return them to your school assessment coordinator.Complete the Spring 2012 CBT Test Administrator Comment Form at .
62Test Coordinator Directions Specific to Your School (computer test) Use this screen to school specific instruction- Be sure to inform Test Administrators of the following:What Option they will use for ending the script (A, B, or C- School based decision but has to be the same for all)How they get the test materials on the day of testing (Math will need calculators, workbooks/All will need student test tickets, roster of students etc.)How you would like the materials returned each day (ex. With absent student materials on top with note of who was absent or alpha by student etc.)How they deal with bathroom breaks or emergencies if they need to contact the officeWhat to do in case of fire alarm etc. (Note STOP TIME before leaving the classroom)What to do if a student says they have not received ePATWhat to do if they suspect a student of cheatingHow to handle Home School students when they complete testingHow to let you know they have completed testing for the dayHow to handle disruptive studentsWhere/when to return the test materials after testing each dayHow to release students during breaks in testing (ex. one at a time to restroom or with escort)