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ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST 1 Fall Administration 2010.

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Presentation on theme: "ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST 1 Fall Administration 2010."— Presentation transcript:

1 ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST 1 Fall Administration 2010

2 District Testing Hierarchy 2 District 99 District Test Coordinator High School 1 Associate Coordinator (building) Proctor Certified Teacher Proctor Certified Teacher High School 2 Associate Coordinator (building) Proctor Certified Teacher

3 Test Administration Directions The Test Administration Directions (TAD) will assist with all testing procedures If you did not receive a copy, download one from EEDs website sessment/hsgqe.html sessment/hsgqe.html It is important to read it carefully prior to testing 3

4 Test Security Agreement 4 Associate Test Coordinator Security Agreement is provided by the DTC or may be downloaded from the EED website 1. Review carefully and initial each indicator 2. Ask for clarification before final signature Once you sign the agreement, you are responsible for all test security in your building You are acknowledging that you will follow all guidance, regulation, and instructions associated with the HSGQE 3. Return the signed copy to the DTC

5 5 Step One: Receive and Inventory Test Materials [pp. 2-3 TAD] 1. Confirm receipt of materials with the DTC 2. Compare the materials received to the school packing list 3. Compare ranges of security numbers on the school security range sheets against test books received 4. Check quantities of materials 5. Verify the accommodated materials type and quantity received 6. Notify DTC of any discrepancies

6 6 Materials for students receiving accommodations were ordered through the Online Enrollment System 1. Large Print 2. Braille 3. Audio CD (audio tapes are no longer available) 4. Sign Language DVD These materials can also be requested through the DTC Braille and Large Print accommodated materials require transcription of responses into a Form E Standard Test Book (procedures for transcription are in the Test Administration Directions) IMPORTANT: Reading Audio CD consists of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing. Step One: Receive and Inventory Test Materials (cont)

7 7 DVDs now contain advanced programming, which includes chapters to locate specific groups of test questions. Audio CDs now have a jewel case insert, which provides the track number for each test question. Detailed instructions for administering the Audio CDs and Sign Language DVDs can be found in your Test Administration Directions. Step One: Receive and Inventory Test Materials (cont)

8 8 Step Two: Check Test Materials [p. 4 TAD] Each associate test coordinator and/or proctor should receive: 1.Test Administration Directions Manuals 2.Test books 3.Precode labels and/or district/school labels (preferably affixed to each book) 4.Do Not Score Labels 5.Classroom Daily Check In-Check Out Worksheet Provided by District: 1.Sharpened No. 2 pencils with eraser (not mechanical) 2.extra erasers 3.Scratch paper for writing and mathematics test (not reading) 4.Do Not Disturb sign(s) 5.Seating Chart (suggested) 6.List of students and subtests to be taken 7.List of students requiring accommodations/modifications Provided by DRC :

9 9 Step Three: Plan the Testing Schedule [pp. 5-7 TAD] All test proctors must be certified teachers Proctors should not be testing own biological child (same for adopted or foster care) One proctor for every 30 students Proctors must sign test security agreements Three subtests administered in this order 1. October 5 – reading 2. October 6 – writing 3. October 7 – mathematics Distribute, collect, and inventory testing materials daily

10 10 Step Three: Plan the Testing Schedule (cont) All testing begins between 7:00am and 9:30am on the designated dates Students are not permitted to leave within the first two hours of testing No students are permitted to start after the first two hours of testing All tests must be administered according to the directions

11 Have a plan for electronic devices and clarify it with all students and proctors Have a plan and roster for all returning adults with Certificates of Achievement Have a plan for students testing at lunch Have a plan for students finishing testing 11 Step Three: Plan the Testing Schedule (cont)

12 12 Step Four: Organize the School Test Center [p. 8 TAD] Eliminate distractions such as bells, telephones, or announcements Confirm testing rooms have proper lighting and instructional materials are removed from the walls Confirm students needing accommodations are addressed Establish a policy for student cell phones Make sure all CD players have electricity or batteries and working

13 13 Step Five: Use of Standardized Administration Procedures [pp. 8-9 TAD] Confirm all proctors have been trained Ensure proctors have read the TAD in advance Ensure similar testing conditions for each proctor Ensure proctors read test directions as written Ensure proctors are walking around during testing Test invalidation Cheating Marking multiple random responses Copying and/or transmitting test items/answers Using reference materials not allowed

14 14 Precode LabelDistrict/School Label All test books must have either a precode label or a district/school label Test books returned without a label will be considered unused and WILL NOT BE SCORED Step Six: Prepare the Test Books [pp TAD]

15 15 Step Six: Prepare the Test Books [pp TAD] HSGQE Retest From E One test book containing reading, writing, and mathematics Apply a label to the front cover (precode or district/school) When using District/School labels, bubble in all student information (see TAD for details) Returning adults with Certificates of Achievement – bubble in what is known

16 16 The precode label saves proctors time and eliminates error in student identification If a precode label is used, the bubbles on the front cover of the test remain blank In cases where students fill in bubbles – the label overrides any marks (no need to erase the bubbles) Step Six: Prepare the Test Books [pp TAD]

17 17 Note the label includes the HSGQE subtests to be taken It is a quick reference for proctors to use If only the subtests are inaccurate, the label may still be used – it will not impact any data collection Step Six: Prepare the Test Books [pp TAD]

18 18 District/school labels are used in place of a precode label It will assign the student to the correct district and school for reporting test scores When a precode label contains incorrect student-identifying information, replace it with the district/school label When a district/school label is applied, all bubbles on the test book cover must be completed Step Six: Prepare the Test Books [pp TAD]

19 19 Do Not use a Do Not Score label if there is a bubble marked in the Teacher Use Only field on the front cover All test books must be secure and tracked Use Do Not Score labels under the following circumstances: 1. A label is not positioned correctly on the test book (redo with another test book and district/school label) 2. A precode label was placed on the test book but the student did not show up for testing. 3. An inappropriate label was placed on the test book (may need to transcribe student answers) 4. Test should not be scored Step Six: Prepare the Test Books [pp TAD]

20 20 Step Seven: Administer the Tests [p. 14 TAD] Use security checklists to track secure materials at all times 1. Associate test coordinators use school security checklists to confirm tracking with proctors daily 2. Proctors use the classroom daily check in- check out worksheet to monitor tracking with students hourly Secure test materials must be monitored constantly to avoid loss and possible security breach Students receiving accommodations with Braille, Large Print, or keyboard text, must have their work transcribed into a standard Form E test book

21 21 Step Eight: Assemble Materials for Return [pp TAD] After testing is complete reread all 15 steps to return materials on page in TAD Inventory student test books and ensure the following: Reference sheets are removed Each test book to be scored has a label Test books with Do Not Score labels are accurate Teacher use only field is complete where applicable (consult DTC before invalidating) Braille and Large Print accommodated tests have been transcribed Package all used and unused test materials in shipping boxes to DTC as instructed in TAD Notify DTC that boxes are en route

22 Quiz Time 1. When materials arrive, security _______ must be compared. 2. Additional TADs can be downloaded from ______. 3. The reading test is given first on ______. 4. Number ______ pencils are acceptable. 5. Associate test coordinators use ______ to confirm tracking with proctors. 6. Students who answer using Braille, Large Print, or keyboarding must have responses ______ into a standard Form E test book. 7. Test books not used should be left in the ______ ______ and returned to the DTC after testing. 8. All used test books must have a ______ before being shipped for scoring. 22

23 23 DRC Alaska Project Team Contact Info Phone: Fax: EED Contact Info Kari: Janet: Erik:


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