1. Working Successfully With Property Managers: An Interactive Engagement
Bryan Tarlton, Construction Manager
City of Charlotte Engineering Department
Friday January 29, 2016

2. Agenda: Type of work Engineering Services does
How to qualify for City Work
Bid Process
Plans and Specifications
Roadway Construction
Asphalt Mix Designs
Asphalt Laydown and Testing
Key Points of a Good Job
Finished Product
City / Contractor Relationship
Questions??

3. Type of Work Engineering Services Does:
Roadway Milling and Resurfacing (yearly projects-maintenance)
Concrete Curb / Gutter
Sidewalk
Pavement Marking
Surface Treatments: Chip Seal
Storm Drainage
Utility (water and sewer)
Pedestrian Paths (parks, nature trails, etc.)
Parking Lots (building services etc.)

4. How to Qualify for City Work:
NCDOT Approved Bidders List
City of Charlotte Approved Vendor
No outstanding project issues from previous work
Responsive and Responsible Contractors
CBI Compliance (disadvantaged businesses)
Bid Bonds
Performance and Payment bonds
City website:

5. Bid Process Almost all construction contracts are low bid
Bid Advertisement on the City website
Pre-Bid meeting on some projects
Bid deadline strictly enforced (clock on the wall)
Bids checked then lowest responsible bidder is advised
of potential award by
All bids over $100,000 go to City Council for approval
Bids then go to City Clerk for execution
Contracts collects all bonds and various documentation
Produce a contract for signature by City and Contractor
Pre-Construction meeting with construction staff
Notice to Proceed issued

6. Plans and Specifications
Project Plans
Project Contract
NCDOT Specifications and Standard Drawings
City Specifications and Land Development Standards
City Special Provisions (asphalt less than 30% RAP)
Project Special Provisions
Inspector
Testing Firms
Project Audits
Project Finals and warranty period

7. Roadway Construction Survey and Layout Clearing / Grubbing
Grading (keeping roadways clean)
Storm Drainage
Utility
Curb
Asphalt or Concrete
Sidewalk
Pavement Marking

8. Asphalt Mix Designs NCDOT Approved
Super-pave Mixes (surface, intermediate, and base)
RAP Mixes (less then 30%)
QC testing
Plant verification
Mix verification
QA testing
Straight edge testing

9. Asphalt Laydown and Testing
Clean Surface with sweeper
Tack Coat application
Surface temperature
Ambient temperature
Yearly timeframe
Correct equipment (paver and rollers)
Density testing

10. Key Points of a Good Job Site cleanliness (sweepers, vacuum trucks)
Smooth and even surface
Clean and sharp pavement markings
Landscaping and grass

11. Finished Product Warranty Period Meets plans and specifications
Aesthetically pleasing
Ride-ability
Pavement marking clear and sharp (paint and thermoplastic)
Roadway cleaned and swept of debris
Warranty Period
6 month inspection
11 month inspection

12. City / Contractor Relationship
Rules of the Game
Partnership
Trust
Validation
Resolve Differences through negotiation
Beyond negotiation ??

13. Thank You
Questions??
Bryan Tarlton