1. NCSRA Assignor Training Module For USSF North Carolina Arbiter Site Section 5 of 5 © Copyright July 2005 by Paul James, all rights reserved

2. Selecting Groups of Teams Using a Filter Assuming you have kept the naming conventions listed in this presentation in editing or adding teams, you can select groups of them to work with using the filter function. You can access the team filter function from the team list page. Click on filter there to bring up the following screen.

3. Using the fields above, either singly or in combination, you can set the selection conditions to create the team list that you wish to use. By combining the Site and Bill To fields you can select all of the teams of a certain type in a single association, such as all GYSA Challenge teams.

4. Adding a Team To add a new team to the system, go to the team list by clicking the Teams link from the Start Page. At the team list page, click on the + button to bring up the add teams screen. This screen works in the same fashion as other add screens. It is displayed in the next slide.

5. To add a team, enter the team name and the other information, just as was done in editing a team. Using the list on the right side of the page click on the appropriate Sport/level combination. When all info has been set click on the save button.

6. The Default Bill To When adding a new team you should set the default bill to as the team’s home association. This will allow the teams to be searched and sorted by association. All associations will be listed in the bill to drop down box.

7. To add a team enter its name, the default home field, if any, the default invoice entity, set the strength, with 1 being strongest and with ratings corresponding to the referee rankings. ( U-19 equals around a 4 ) and then click on the level of the team from the right hand display.

8. Team Strength List (default strength setting for a team) The default listing for team strengths, based on the division the team is in, will be listed under forms in the arbiter. These team strength ratings should be strictly followed except in exceptional cases to insure consistency of ratings.

9. Adding Sites To add or edit a site, click on the sites link from the Start page. This will bring up the Sites list. To edit a site, locate the site in the list and click on the edit pencil icon to bring up the edit site screen. Make the needed changes and click save. To add a site click on the red + button which will bring up the add site screen.

10. NOTE: if your assignor license is site limited, you can still add new sites to the system. However, once you complete and save a new site, you will not be able to see or use it until it has been added to your license. To have additional sites listed, send a list of the site names to the SYRA.

11. To avoid needlessly cluttering an assignor’s working area in the system most local assignors licenses will be limited by restricting access to: Selected officials Selected play levels Selected play sites Additional officials, play levels & play sites can be added and removed as requested.

12. Clicking on Sites from the Start Page brings up the site list. From this list you can edit, delete, or add sites. You can also add notes regarding a site, access the contacts associated with the site, the games being played at the site, and the listed sub sites (individual fields in a complex). The functions on this page operate just like those on the teams list page.

13. Clicking on the edit pencil icon beside a particular field brings up the edit site screen. From here you can change any of the info listed in the fields below. It is important to keep field names as short as possible for report printing & display issues. A zip code is required and an accurate address will insure that mapquest directs people to the right site. If you have good printed directions, you can type or cut and paste them into the directions box, which will then be available in addition to mapquest.

14. To add a new site, click on the + button from the site list. This will bring this screen up. Fill in the requested info and when finished click save. Remember to keep field names short. If the field site has more than 1 field you will need to create and name sub sites for this site from the site list. You do this by clicking on the number under the sub sites column beside the listed site.

15. Sport & Levels There is only one sport for the USSF North Carolina Arbiter group and that is soccer. It is labeled simply USSF. There are currently 102 levels defined in this sport. Each level has its own settings for each position, default team strength, number and position of officials, and auto assigning priorities. Self assign is available for some of the lower level Challenge and Rec levels The currently defined levels are shown in the following slides.

16. Pro Levels Pro Men PDL Men W League Women

17. Adult Men Levels 1 st Div Men Other Adult Men Over 30 Men Over 35 Men Over 40 Men Over 45 Men Over 50 Men Over 55 Men Over 60 Men

18. Adult Women Levels 1 st Div Women Other Adult Women Over 30 Women Over 35 Women Over 40 Women Over 45 Women Over 50 Women Over 55 Women Over 60 Women

19. Youth Levels U19,18,17,16,15,14,13,12,11,10 Boys & Girls Classic, Challenge, and Rec I.e. there is a division for U 16 boys Classic (CL U16 B) and U 16 boys Challenge (CH U16 B) and U 16 boys Rec (RC U16B)

20. State Cup Levels There are separate levels designated within the system, as well as teams, for the NCYSA State Cup. The levels are designated SC U and then the age and B or G, i.e. SC U19B. These levels are only for use in the State Cup. Teams are also designated for the State Cup to hold seeding spots and are labeled beginning with either SC (State Cup), KC (Kepner Cup), CC (Challenge Cup) or RC (Rec Cup)

21. Announcements Announcements of general interest to large groups of referees can be posted by any assignor to the Start Page. Please make sure to remove them when they are no longer current. Also make them brief. Detailed announcements should be listed on a web page and added as a link under forms. Targeted emails are also effective for announcements that only affect a limited group. To post announcements, click on the announcement link from the Start Page

22. Clicking the announcements link brings up this page. From here announcements can be added, edited, or deleted. Clicking the boxes under Assigners, Officials, or Contacts, designates who can see the announcements. If no boxes are checked then no one will see the announcement but it remains in the system. This is useful if you periodically need to list the same announcement.

23. To add a new announcement click on the + button and when the screen below displays, type in or cut and paste the text of your message. Click on those groups who are to see it and then click the green save check to post the announcement.

25. Forms Forms is where all information that may need to be readily accessed by referees, contacts and assignors should be listed. Under the forms link is simply a listing of other web page links that direct the user to those pages by clicking on the listed link beside the form title. Any assignor can add new forms links. Like the announcements function, the assignor designates which groups see the forms link under their forms list.

26. This is the forms link page as seen by assignors. The listed forms links can be edited or deleted from this page and new links added, in the same fashion as announcements. Those groups who will see the forms on under their forms link are shown by the check mark under their group column.

27. Clicking on the edit pencil beside a listed form will cause it to open for editing. The URL box is the place to put the actual web address of the page containing the form.

28. Clicking on the + button will cause a new line to open for adding a form link. Name the form so that readers can tell what it is. The URL box is the place to put the actual web address of the page containing the form. Do not forget to designate which groups get to see the form.

29. Bill Tos Bill tos are the entities responsible for paying officials for any particular game. Most will already be listed in the system for you. If a new one is needed, the bill to is added in the same manner as a team or a site. The following slides show these functions.

30. This screen shows the current bill to list, which functions in the same fashion as the team list and the contact list.

31. This screen shows the edit bill to function, which functions in the same fashion as the team edit and the contact edit screens.

32. This screen shows the add bill to function, which functions in the same fashion as the team add and the contact add screens.

33. Ranking Referees In Arbiter, in order to be available to be assigned to a position as an official in the game, the official must be ranked for that position. Officials have separate rankings for the referee, SAR, AR, 4 th Official, Assessor, and Observer positions. These rankings are set by the State Assignment Staff and cannot be directly changed by an ARA or a local assignor. The rank of a referee for a particular position will be displayed in the list of officials be used to assign a position.

34. Requesting a Referee Ranking Change Local Assignors and ARAs may request that the ranking of a referee for a particular position be changed. Before doing this the Assignor or ARA should review the rating guidelines listed under the forms link. If a change is still requested, the Assignor or ARA should take the following actions.

35. Steps to Changing a Referee’s Ratings Go to the record of the referee whose rating needs to be adjusted. Locate the rank request field on that referee’s misc. fields page (it is presently towards the bottom). Enter X and then the year, followed by the assignor’s initials. Then list the requested position ranking changes in this format R350;SAR200;AR200;4 th 200 where the numbers correspond to the present arbiter ranking numbers and the letters obviously designate positions. Then send an email to the SYRA alerting to the fact there is a ranking change request. When the request has been acted upon the SYRA will delete the rank request and if the change in ranking was approved it will be reflected in the referee’s listing.

36. Ratings Guidelines The next three slides display the referee ratings guidelines which are located under the forms link. They are only available to assignors. They are a graph chart for Referee ratings A graph chart for AR ratings And a default referee rankings guide.

40. The Auto Assign Function The auto assign function will automatically assign officials to a selected list of games, based on criteria set by the State Assignment Staff. The auto assign will use your complete list of officials when running this function and will select from all of the officials who show as being available. This function works best from a list for a tournament but can also be used for regular assigning. Before running auto assign be sure to either mark as not ready or set their max games to 0 for any referee you do not want included in the auto assign process.

41. Notes on Auto Assign Auto assign works best when the assignor first assigns all centers and any particular AR positions. Auto assign does not distinguish between Ref and AR positions in counting number of assignments. Auto assign only assigns an official to one game on each pass so several auto assign procedures may be needed to complete assignments.

42. You can completely remove all assignments made by the auto assign function using the unassign function. When you run an auto assign the process may take some time. However, you can sign off the system and return later to check the progress. It is the server doing the processing, not your PC. While the process is running, from the auto assign summary page, if you click on refresh you will receive an updated progress report of the stage at which the process is at the time.

43. The next several slides show how the process is accessed and run. To begin the process select the list of games you wish to have auto assigned from the games list by filtering for the ones you want.

44. Create the list of games you wish to be auto assigned. Then click on the auto assign link.

45. Clicking on the auto assign link brings up this screen. To begin auto assigning the selected games click on begin Auto Assign.

46. Once the Auto Assign function has finished, if you do not like what has been done, you can completely undo it by clicking on the Unassign link from the games list page (using the same selected list of games). Clicking on that link brings up this screen. Be sure to click the Auto Assigned circle so only those games assigned by the Auto function are unassigned. You cannot unassign auto assigned games only once they have been published.

47. Conclusion You have now completed the basic arbiter use for assignors. If you have specific problems using the system, as an assignor, you may call the Arbiter staff directly for technical support. You may also call or email the SYRA. NCSRA hopes you find this to be a useful and productive tool.