2. Writing for Business Collaborative Reports

3. Collaborative Writing 87% of all business writing is done in a group or team. The average business document is reviewed by 3-5 people by the time the final draft is complete. 100% of all business documents are created within an organizational culture.

4. Work in a Group Get Acquainted 4 Define the Task 4 Plan Procedures Evaluate Procedures

5. Writing Procedure Prewrite determine audience, purpose perform research, analysis Draft format to meet internal, external needs Edit revise for content, style and format

6. Tools Prewrite outline content, shared files Draft revise outline, shared files Edit revision protocol editing steps

7. Tools Prewrite outline content, shared files Draft revise outline, shared files Edit revision protocol editing steps

8. Outline Tools analysis flow MS Word

9. Tools Prewrite outline content, shared files Draft revise outline, shared files Edit revision protocol editing steps

10. File Sharing Tools server space G:\lab\temp MS WordWord

11. Tools Prewrite outline content, shared files Draft revise outline, shared files Edit revision protocol editing steps

12. Editing Tools Work organization Editing steps

13. Shared Editing

14. Single Editorship

15. Editing Hierarchy

16. Editing Step One evaluate content of document document responsive to context, situation? message clear to a “new” reader? beginning section provide accurate summary body data valid and complete? supported by examples or data? all the steps in the logic provided? headers accurately represent section content?

17. Editing Step Two evaluate message format does it conform to requests and expectations? is it clean, crisp and professional looking? are address/signature details correct? political? are layout elements lined up and consistent? do graphics support the message? are ideas presented in a reasonable, clear order?

18. Editing Step Three evaluate writing style focus on an action or decision; active voice reader’s needs recognized; sales attitude tone assertive and straightforward; direct prose clear, concise and direct; no redundant words or sentences not too informal, nor too bureaucratic and wordy no inappropriate gender-specific language

19. Editing Step Four proofread language use read sentences for complete logic check that all words are used correctly read words for spelling pairs scan for correct punctuation check key grammar areas insure that mood, tense, person are consistent and logical

20. Editing Step Five Final Proofreading Review and Approve Content Review and Approve Format Review and Approve Style Review and Approve Language Use Read ENTIRE document for coherence in tone, appearance, responsiveness to assignment goals.