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Published byEstella Whitehead Modified over 8 years ago
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That was the question at UIW!
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Private, Catholic university Campuses in San Antonio (Texas), China, Mexico and soon in Germany Bachelor degrees through Ph.D. and PharmD. Fall 2011 enrollment, 8,500 with 3,100 classes Approved at Provost’s Dean’s Council Discussed and announced, Fall 2010 First online-only schedule, Fall 2011
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Schedule available only through Bannerweb Alerted IT team and network guy Provided priority registration schedule to IT team and network guy to monitor load on SIS and network. Posted signs and sent email to remind faculty/students of no printed schedule Still had faculty/students asked for printed schedule
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IT inactivated important link Students/faculty reviewing courses online slowed down online registration More activity online created pressure on all systems—network, SIS, and web Surge on the system brought down the network and the SIS—for 30 minutes Peaked and crashed at each priority group entry
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Updated IT team and network guy about date/times of registration IT team sent notices to all offices that they would kill all non-registration activity (batches, reports, etc.) during registration IT created a real-time PDF document (same format as the schedule) to download Registrar sent faculty/students the link to the PDF document
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System did not crash Ran at 100% capacity for extended periods Offices not related to registration stayed away Network did not crash Web access crashed 4-5 clicks to reach schedule/registration links Affected all web activity—online and in offices Frustration was had by all!!
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Have a specific one-click URL for registration Send that link to students and faculty along with the link to the downloadable PDF schedule Turn on online schedule earlier to allow for thorough study before registration Change priority registration schedule to two days—graduate/Ph.D./PharmD./O.D./athletes and then undergraduates
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Communicate, communicate, communicate again, and again, and again. Talk to your IT team, your network guy, and your web team IT controls your SIS load Network controls the load on your network connections (routers, web-based software, etc.) Web guys control access to your web pages
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Provide what faculty/students want without creating a burden on your system Create real-time PDF schedules Create alternate links for the login screen Actively monitor your systems Get support to “kill” all non-registration system-draining activity Remind faculty/students to read course comments and pre-requisites
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