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Samford University Phonathon Caller Training 101.

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Presentation on theme: "Samford University Phonathon Caller Training 101."— Presentation transcript:

1 Samford University Phonathon Caller Training 101

2 Congratulations! Welcome to the Samford Phonathon Welcome to the Samford Phonathon Our Purpose: Our Purpose: –The purpose of the Samford University Phonathon is to create or enhance a positive relationship with each alumnus, parent and friend of the University. We will ethically solicit private gifts for the University to be used generally or specifically, as the donor designates. We will inform each constituent of current events on campus and answer or direct any questions, comments or concerns presented. In addition, we will update obtainable personal information for each constituent.

3 Caller Goals Create or maintain a positive relationship with each constituent. Create or maintain a positive relationship with each constituent. Raise unrestricted and restricted funds for Samford. Raise unrestricted and restricted funds for Samford.

4 Making the Call Create a positive mental attitude Create a positive mental attitude Smile and use good posture Smile and use good posture Review the constituent information Review the constituent information Use proper titles Use proper titles Attempt pronunciation of names Attempt pronunciation of names Monitor your rate of speech Monitor your rate of speech Use the script as a guide Use the script as a guide Be courteous and respectful Be courteous and respectful

5 DialVision

6 Making the Call Continued Never interrupt Never interrupt Never make up answers Never make up answers Never agree with a negative comment Never agree with a negative comment Never apologize for the ask Never apologize for the ask Never make assumptions Never make assumptions Never use slang Never use slang Never eat or drink while talking Never eat or drink while talking Never make prank calls/messages Never make prank calls/messages

7 Frequently Asked Questions Why should I give to Samford? Why should I give to Samford? –Alumna or Alumnus: Value in their diploma Value in their diploma Discounted rate of tuition Discounted rate of tuition Participation= Higher ranking= More corporate $ Participation= Higher ranking= More corporate $ Enhance educational/learning programs Enhance educational/learning programs –Parent: Belief in the mission of Samford University Belief in the mission of Samford University Discounted rate of tuition Discounted rate of tuition

8 Can I designate my gift to a specific fund or area? Can I designate my gift to a specific fund or area? –Absolutely. Where would you like this gift directed? –Please note the specific fund or area on your check to ensure it is applied correctly. Frequently Asked Questions

9 Dealing with Objections I already gave. I already gave. –Great! Thank you so much for your support. Occasionally our fundraising efforts overlap, but we certainly appreciate your generosity. I gave to the improvement campaign. I gave to the improvement campaign. –Thank you for supporting our efforts focusing on specific needs. The Samford Fund is separate and sustains the Universitys operating education programs at their most basic level.

10 Dealing with Objections I am currently unemployed. I am currently unemployed. –I understand your situation. Are you aware that Samford provides career services to its alumni? You should contact our Career Development Center. Im still paying off my student loans. Im still paying off my student loans. –Education is still very expensive and this is an opportunity to assist a deserving student with the cost of tuition.

11 Prayer Ministry Team Prayer requests are taken by callers. Prayer requests are taken by callers. The Chair of the Prayer Ministry Team mails an acknowledgement letter to the alumni or parent. The Chair of the Prayer Ministry Team mails an acknowledgement letter to the alumni or parent. Requests are divided among the members of the Prayer Ministry Team. Requests are divided among the members of the Prayer Ministry Team. The Prayer Ministry Team receives requests by E-mail and is responsible for praying for that request. The Prayer Ministry Team receives requests by E-mail and is responsible for praying for that request. All confidentiality rules apply. All confidentiality rules apply.

12 Prizes and Incentives Prizes will be distributed randomly throughout the night and awarded for various reasons. Prizes will be distributed randomly throughout the night and awarded for various reasons. Incentives are as follows: Incentives are as follows: –$10.00 for recruitment of a new caller. The new caller must work at least 2 weeks * before compensation is received. *If new caller quits or is terminated at the end of 2 weeks, compensation is revoked. –$1.00 for each Future Donor pledge. –$2.50 for each group of 5 credit card gifts. –$2.50 for each group of 10 LYBUNT/SYBUNT gifts. –$0.50 for each increased gift. For every $1K pledged, the call shift ends 5 min. early. For every $1K pledged, the call shift ends 5 min. early. If a previous nights total is surpassed, you leave 5 min. early. If a previous nights total is surpassed, you leave 5 min. early. TOP Caller: Weekly productivity to determine lead caller. TOP Caller: Weekly productivity to determine lead caller.

13 The Rules of the Game Attendance Attendance –Schedules Pre-schedule Pre-schedule Weekly distribution thru E-mail Weekly distribution thru E-mail –T.O.P. (Time Off Program) 3 absences each semester 3 absences each semester Unused absences will be added to your last paycheck Unused absences will be added to your last paycheck –Example: 2 unused TOPs @ $6.00 each = $12.00 bonus –Unexcused Absences 1 unexcused absence = 1 hours wages deducted from paycheck 1 unexcused absence = 1 hours wages deducted from paycheck 2 unexcused absences = termination 2 unexcused absences = termination –Tardy policy 1 st & 2 nd unexcused tardy = call during break 1 st & 2 nd unexcused tardy = call during break 3 rd unexcused tardy = call during break and loss of one TOP absence 3 rd unexcused tardy = call during break and loss of one TOP absence 4 th unexcused tardy = termination 4 th unexcused tardy = termination

14 The Rules of the Game Continued Dress Code Dress Code –Comfort is important. –One rule: Your attire MUST NOT distract another caller from productivity. Personal Hygiene Personal Hygiene Ethics & Confidentiality Ethics & Confidentiality Professionalism Professionalism Breaks Breaks –Internet usage –Consequence follows Tardy policy. Expectations Expectations Evaluation Evaluation

15 Office of Annual Giving FY05 Goals –Goals: Increase alumni participation to 20%(4000)* Increase alumni participation to 20%(4000)* Retain 60% of current donors(1075)* Retain 60% of current donors(1075)* Acquire 20% of new donors(1890)* Acquire 20% of new donors(1890)* Reactivate 20% of SYBUNTS(1056)* Reactivate 20% of SYBUNTS(1056)* Upgrade 10% of donors(179)* Upgrade 10% of donors(179)* Raise $125,000 for The General Scholarship Fund Raise $125,000 for The General Scholarship Fund Raise $375,000 for The Samford Fund Raise $375,000 for The Samford Fund –Phonathon Goal: $150,000 *Based on a constituent pool of 20,000


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