1. September 14, 2011 Nelson County Civic Center 10:00 am EST DISTRICT 5 STAFF AGENDA

2.  PERSONNEL UPDATES District and State Levels  SPECIAL RECOGNITION KY State Fair Workers & Picnic Committee September Host: Nelson Refreshments: Breckinridge & Casey  PROGRAM HIGHLIGHTS for D5 HORT Dennis Morgeson ANR Ron Bowman 4-HYDElijah Wilson FCS Christy Nuetzman PERSONNEL & PROGRAMS

3.  ACCESS YOUTH REPORT – Due Sept. 15 Complete “Certification Form”: http://goo.gl/3JuVw http://goo.gl/3JuVw Hard Copy Report: No Longer Required Contact: Jordan Adler, State 4-H Office Who Reports: All Agents Working with Youth  ADA ACCESSMENTS & COMPLIANCE New Offices & Re-locations: New Form Required Link: http://ces.ca.uky.edu/manual/node/44 http://ces.ca.uky.edu/manual/node/44 INFORMATION EVENTS & DEADLINES

4.  ACCIDENT/INCIDENT REPORT FORM Required: Serious Situations/Problems Link: http://ces.ca.uky.edu/cesdd/OfficeTools http://ces.ca.uky.edu/cesdd/OfficeTools UK Employees: Workers Care (800)440-6285  BENEFITS UPDATE Expanded TDL http://www.uky.edu/HR/policies/hrpp082.html http://www.uky.edu/HR/policies/hrpp082.html Expanded Funeral Leave http://www.uky.edu/HR/policies/hrpp084.html Retirement (FERS Only): Sick Leave Conversion Worker Care: New Drug/Alcohol Test Staff Information

5.  BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. (13 received!) Final Year-End Accounting: Month of Sept. Financial Statements/Legal Notices: Sept 30 Motor Vehicle/Watercraft Tax Form: Oct. 1 Second County Payments: Oct. 10 Nominees for Board Members: Nov. 1 Election of Board Officers: Month of Jan. Concerns:Professional Improvement Limits Reporting Credit Card Expenses Communication of Account Balances Reminder:Program Support Expense Reports Staff Information

6.  CEDIK STATE ADVISORY UPDATE – D5 REPS. 2 nd Year:Becky Nash, FCS 1 st Year: Dennis Morgeson, ANR/Hort. Term Ends: Tony Rose, 4-HYD  CERTIFICATION FORMS Agents: All Signed Forms Due Today Prog. Assist: Holly Powell & Brianna Lee - Due EFNEP Assist: Sent by Darlene Tipton State 4-H Funded Assists: Sent by St 4-H Office Staff Information

7.  CREATING OUR FUTURE COMMITTEE REPORT Committee Member: Christy Nuetzman State Fair Survey: Approx. 200 Participants State Committee Chair:Rick Maurer  CEC FALL MEETINGS – Meet by Nov. 1 Discuss P.O.W. – Engage Leaders; Share new Census Data Select 5 Co. Issues from each program area to submit to the District Level – Do not submit duplications Complete Creating Our Future Survey (Due Nov. 1). Participation is voluntary Prepare Agendas & Minutes. Submit Copies to D5 Office Train New Members: SEAL Materials Staff Information

8.  COUNTY REVIEWS 2012 - Counties:Adair, Cumberland, Taylor D5 Team: Christy Martin & Edith Lovett 2011 – Counties: Clinton, Russell, Wayne Follow-up Reports Due: March, 2012 http://www.ca.uky.edu/psd/affirmative_action.php  DISTRICT FORUM – NOV. 17, 10 am ET – Taylor Co Committee:Glen Roberts (Chair), Marla Stillwell, Debbie Messenger Attendance:Council Coordinators, Leaders + Topics/Facilitators: POW & Creating our Future Recognition: SEC Delegates Lunch Sponsor– UK Cooperative Extension Staff Information

9.  DIVERSITY Affirmative Action/Civil Rights Resource Guide http://www.ca.uky.edu/psd/affirmative_action.php Terry Allen – Associate VP for Institutional Equity Native of Cumberland County http://www.uky.edu/EVPFA/EEO/contact.html http://www.uky.edu/EVPFA/EEO/contact.html Tri-State Diversity Conference http://ces.ca.uky.edu/tristatediversityconference/contact.html  EEP/FEP FORMS Agent Responsibility – Use Correct Form EEP Forms must be sent to D5 Office (can fax) http://www.uky.edu/HR/benefits/eep_overview.html FEP Forms – Agent must send directly to UK HR http://www.uky.edu/HR/benefits/fep_overview.html Staff Information

10.  EMPLOYEE ID CARDS Agents receive today (Pick-up for Absent Agents)  EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth State Mtg.:March 22 In-Service Michele Payn-Knoper Annual Meeting:March 23, Location TBA National Meeting:October 10–13, Syracuse, NY Extension Today Contest:1 Winner per LC & LT Staff Information

11.  eXtension Handout from Dr. Henning: ID’s for Site Update: Reworked Structure, Added Features Request: Become Familiar with Site  EXTENSION TODAY (Report to the People) Copies due to PSD by December 15 th http://www.ca.uky.edu/psd/reports_reporting.php Targeted completion date: Fall CEC Meetings Copies: Send to D5 Office & ESP Contacts Staff Information

12.  FEDERAL CIVIL RIGHTS REVIEW D-5 Reviewer: Richard Waters, Depart. of Justice D- 5 Dates: Hardin Co – Nov 3 & 4 District Director – Nov 7 Statewide (All Reviewers): Oct. 30 – Nov. 10  HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 14, 2011; Location: Taylor Co. Attendance: All Staff Highly Encouraged Counties Responsible for Retirees Committee: One Agent from Program Groups Staff Information

13.  IT/Ag COMM UPDATES Question: How many use Radio Tapes? Request: Publications Feedback for Specialists Co. Events System – Enter Events thru CATPAWS  KY ENGAGEMENT CONFERENCE Location: Curris Center- Murray St. University Date: November 17-18, 2011 Conference theme: “International Engagement: Your World to Explore” Scholarships Available – Contact Karen Ramage Staff Information

14.  MITT (Managing in Tough Times) October Update: Katie Keith D5 Agent Rep. – Jody Paver, Wayne CEA for FCS  MULTI-STATE REPORT Online Report Due: Oct. 1 https://uky.qualtrics.com/SE/?SID=SV_25ic4DqO3zz9b1O https://uky.qualtrics.com/SE/?SID=SV_25ic4DqO3zz9b1O Include Pac Codes Information: July 1, 2010 thru June 30, 2011 Report Examples Staff Information

15.  PERFORMANCE APPRAISALS Agents Time Frame: Oct. 1 – Assistant Directors End of October – Dr. Henning, Dean’s approval Near Holiday Break - Agents’ Notified Support Staff Appraisals Forms Due Oct. 1 st Website: http://ces.ca.uky.edu/cesdd/biweekly http://ces.ca.uky.edu/cesdd/biweekly Staff Information

16.  NEW 4-YEAR P.O.W. (PLAN OF WORK) Instructions & Schedule http://www.ca.uky.edu/psd/program_development.php Guideline h ttp://www.ca.uky.edu/psd/Developing%20and%20Writing/Plan%20OF%2 0WORK%202013-2017%20chart_website.doc h ttp://www.ca.uky.edu/psd/Developing%20and%20Writing/Plan%20OF%2 0WORK%202013-2017%20chart_website.doc Websites for Trends Issues: http://www.ca.uky.edu/hes/internal/trends2011.php http://www2.ca.uky.edu/4-H/trends Engage Leadership: Councils, Volunteers, Community, etc. STAFF INFORMATION

17.  RANDALL BARNETT AWARD – Due Nov. 15 Details forthcoming: Need D5 Entries!  REPORTING Leave: 2011-12 Deadline, July 15 Travel Regulations: Workstations vs. Home State Expense: 30 Day Reimbursement Deadline  SALARIES for HOURLY EMPLOYEES Suggested Minimum Salaries: Full-time - $10.00 Part-time - $8.00 Staff Information

18.  SIGNAGE for EXTENSION OFFICES Outdoor Sign Template http://www.ca.uky.edu/agcomm/Display_signs.asp Contact: Ag Communication  STAFF MEETING SCHEDULE Hold 2 nd Wednesday of Month Oct. Date Change (Due to Nat. ESP) - Locations –May Vary Throughout Year Dec: Holiday Event (Taylor County) June, July, Aug: Summer (No Staff) Staff Information

19.  TAX EXEMPT UK Legal is Reviewing MOU’s for 501c3’s http://ces.ca.uky.edu/manual/financial/memorandum-of- understanding Online System for IRS Reports Reference Site: Office Procedure Manual http://warehouse.ca.uky.edu/Registration/Taxexempt Staff Information

20.  SECRETARY TRAINING Committee Chair:Tony Rose Tentative Date: Spring, 2012 Location: Pending Attendance: Highly Encouraged  STATE EXTENSION COUNCIL Next Meeting: Feb. 28 – Mar. 1 Location: Embassy Suites, Lexington D5 Delegate Rotation: *Mary Hawes (Green) Eligible - 2 nd Term *Chuck Crutcher (Hardin) Eligible -2 nd Term Staff Information

21.  Sept 1Natalie Frank (Grayson FCS)  Sept 8Darice Russell (Washington Secretary)  Sept 10Wanda Miick (Russell Sm. Farms Assist)  Sept 14Greg Tompkins (Cumberland ANR)  Sept 15Kisha Atwood (Casey Secretary) Carolyn Morris (Taylor Secretary)  Sept 18Andy Mills (Meade ANR)  Sept 19Joy McGinnis (Wayne Secretary)  Sept 28Brittney Finley (Pulaski 4-HYD) *Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special! SEPTEMBER BIRTHDAYS!

22.  4-H YOUTH DEVELOPMENT 4-H Trends for POW http://www2.ca.uky.edu/4-H/trends 4-H Annual Training 4-H Tax Exempt Status - 501c3’s 4-H Volunteer Forum – Proposals due Sept. 15 Client Protection/Risk Management Councils 101 and 102 Advanced VAA PROGRAM GROUPS

23.  ANR/HORTICULTURE Educational Opportunities, Certifications, In-Service ANR/Hort. Updates *Central – Clark Co.; Oct. 19-20 *Western – Christian Co; Oct. 27-28 Farm Bureau Agent Training – Nov. 30; 1 – 5 PM Digital Microscopes AG Advisory Council – Members by Oct. 1 (D5 Reps.) ANR Contact List – Due Oct. 1 Argentina Tour with Chad Lee Forestry Fall Webinars Beef Conference – Oct. 25 PROGRAM GROUPS

24. DISTRICT 5 FORUM November 17 th 10 am – 2 pm ET Taylor County Extension Office  FAMILY AND CONSUMER SCIENCES Changes in FCS Extension Staff Child Care Provider Trainers County Profiles POW Trends 2S – Second Sunday Exercise Programs EFNEP Reimbursements SNAP-Ed Hours FCS Newsletter All School Conference EFNEP Assistants FCS Initiatives