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Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant.

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Presentation on theme: "Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant."— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: Participant code: To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… JHUjobs Enhancements ~ SoM Requisition Approval Workflow

3 Slide 3 Todays Presenter Hope Smith SoM Human Resources

4 Slide 4 Session Segments Presentation Hope will address the JHUjobs enhancements including the new SoM Approval Workflow. There will be two segments to the Fastfacts. The first segment will cover the university wide Requisition changes. The second segment will cover the new SoM Approval Workflow. During Hopes presentation, your phone will be muted. Q&A After each segment, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Hope will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 JHUJobs Enhancements~ SoM Requisition Approval Workflow

9 Slide 9 Agenda Todays session will cover the following: Requisition Form Changes that will impact all of JHU Brief Q&A on requisition changes The new SOM Requisition Approval Workflow JHUjobs Hiring Manager Changes SoM Approver Portal Approver Reports Q & A – with subject matter experts available

10 Slide 10 JHUjobs Hiring Manager Portal ~ Requisition Form Changes JHUjobs Hiring Manager Portal Tabbed layout by Requisition Status

11 Slide 11 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Create a Requisition by going to JHUjobs Hiring Manager Portal: https://hrnt.jhu.edu/jhujobs/hiring_manager/

12 Slide 12 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – General Information New tabbed format; data will be saved when moving from one tab to the next or you can use save button at top/bottom of each page to save at any time. New auto-assist input fields New tabbed layout Auto-assist input fields whenever possible

13 Slide 13 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Budget Please be sure to input correct budget information

14 Slide 14 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Position Specific Information Auto-assist input fields whenever possible You can either type in org unit or type the name of your department for auto-assist input

15 Slide 15 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – General Job Description

16 Slide 16 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Minimum Requirements for the position

17 Slide 17 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Departmental Approval

18 Slide 18 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Additional Information

19 Slide 19 JHUjobs Hiring Manager Portal ~ Requisition Form Changes Requisition Form – Submit Requisition Errors for missing information will show in red. Use the Go to Form button to go back and fix until all errors have been resolved. When all errors have been resolved you can submit.

20 Slide 20 JHUjobs Hiring Manager Portal ~ Requisition Form Changes This concludes the Requisition Form changes. The next segment of the Fastfacts will be School of Medicine specific. Before we continue, we will take five minutes for questions related to the new tabbed version of the requisition. For those of you that are not School of Medicine, after the Q & A would be a good time for you to drop off the line. Thanks for your time today

21 Slide 21 SoM Requisition Approval Workflow Background Workflow JHUjobs Hiring Manager changes Approval Portal

22 Slide 22 SoM Requisition Approval Workflow - Background School of Medicine changes to the hiring approval process for staff positions. Hiring Process workgroup assisted in developing a more structured approach to the hiring approval process including developing a more efficient and effective process for approving requests for hiring. We have enhanced the HR system JHUjobs to now include an improved Requisition Form along with SOM Approval Workflow portal which will automate the requisition approval process for the School of Medicine.

23 Slide 23 SoM Requisition Approval Workflow

24 Slide 24 SoM Requisition Approval Workflow – Hiring Manager Portal Changes From the JHUjobs Hiring Manager Page, check the Approval Status Requisition Status for SOM Pending Approver #1 Pending Approver #2

25 Slide 25 SoM Requisition Approval Workflow – Hiring Manager Portal Changes Required Departmental Exception to Hire form ~ When creating requisition – Additional Information

26 Slide 26 SoM Requisition Approval Workflow – Hiring Manager Portal Changes Required Departmental Exception to Hire

27 Slide 27 SoM Requisition Approval Workflow – Hiring Manager Portal Changes Please have valid org unit prior to submitting requisition(s) to avoid errors and delays. Correct /Valid org unit is imperative to Approval Workflow If an invalid/new org unit is used when submitting a requisition, an will be sent to the divisional system admin since approvers are associated with an org unit.

28 Slide 28 SoM Requisition Approval Workflow Once requisition is submitted, the system s Approver 1 to start approval workflow to approver #1

29 Slide 29 SoM Requisition Approval Workflow – Approver Portal JHUjobs Approval Portal Approval Status Pending Approver #1 Pending Approver #2 Canceled (denied)

30 Slide 30 Approver #1 and Approver #2 cant enter in the others section Reason Denied drop down Text box for approver comments Approvers can make changes to requisition Save button at top and bottom of page Departmental Approver Tab SoM Requisition Approval Workflow

31 Slide 31 SoM Requisition Approval Workflow Approver 1 – Departmental Approver Approver 1 – Denied – Corrections Required

32 Slide 32 SoM Requisition Approval Workflow Approver 2 – Business Office approval

33 Slide 33 SoM Requisition Approval Workflow Approver Reports

34 Slide 34 SoM Requisition Approval Portal Approver Reports

35 Slide 35 SoM Requisition Approval Portal Approver Reports

36 Slide 36 SoM Requisition Approval Portal Approver Reports

37 Slide 37 Conclusion In todays session covered: New tabbed format of the Requisition Form The new SOM Requisition Approval Workflow JHUjobs Hiring Manager Changes SoM Approver Portal

38 Slide 38 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants. Q&A

39 Slide 39 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

40 Slide 40 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!


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