1. Slide 1 FastFacts Feature Presentation May 24, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 888-651-5908 Participant code: 182500 © 2011 The Johns Hopkins University. All rights reserved.

2. Slide 2 Todays Topic Well be taking a look at… New Personnel Subareas JHU Faculty and Deans/Executives

3. Slide 3 Todays Presenter Cynthia Addison Manager, HR Shared Services

4. Slide 4 Session Segments Presentation Cynthia will address will introduce new personnel subareas that were created in response to changes to the universitys 403(b) plan. She will also introduce a new personnel subarea for medical students in the School of Medicine. During Cynthias presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Cynthia will answer as many of your questions as time allows.

5. Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6. Slide 6 How To View Full Screen

7. Slide 7 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

8. Slide 8 New Personnel Subareas JHU Faculty and Deans/Executives

9. Slide 9 Agenda Discuss new personnel subareas for JHU faculty and deans/executives Why were they created Who will be moved into them and who will remain in existing personnel subareas Moving existing personnel and updating vacant positions Hiring/status changes with new personnel subareas Discuss new personnel subarea for medical students 9

10. Slide 10 New Personnel Subareas U020 – Faculty; U021 – Deans/Executives Created because of the addition of a new 403(b) plan Referred to as JHU Retirement Plan A 4%/8% university contribution Link to the grid on the HR/Payroll Shared Services website: http://ssc.jhmi.edu/bin/i/r/EnterpriseStructureJHU_2011.pdf 10

11. Slide 11 JHU Personnel Area/Subarea Grid 11

12. Slide 12 JHU Personnel Area/Subarea Grid 12

13. Slide 13 Who will be moved and whos staying? Compensation and departmental review conducted in March – May 2011 to determine who remains in old personnel subareas and who moves to new subareas. Questions related to any changes in personnel subarea should be referred to your department administrator. 13

14. Slide 14 Moving Existing Personnel and Updating Vacant Positions An automated program will be initiated by Enterprise Business Solutions (EBS) to move applicable vacant and filled positions into the new personnel areas on May 27 th. The changes will be effective June 1, 2011 All filled and vacant TLC positions classified as faculty/dean/executives will be moved into the new personnel subareas using the same dates listed above. 14

15. Slide 15 Hiring with New Personnel Subareas Hired prior to June 1, 2011 Will be moved into new personnel subareas if applicable and will be grandfathered into JHU Retirement Plan B (6%/12% university contribution) Hired in June 2011 May initiate position create ISRs using the new personnel subareas or maintain existing positions if applicable on or after June 1, 2011 (any effective date) FT/PT hires/promotions into these new personnel subareas will also be grandfathered into JHU Retirement Plan B Hired on or after July 1, 2011 FT/PT hires/promotions in these new personnel subareas will be placed into JHU Retirement Plan A (4%/8% university contribution) Faculty/Deans who are TLCs Should all be hired in new personnel subareas 15

16. Slide 16 Personnel Subarea for Medical Students Personnel subarea U017 was created for graduate students in the School of Medicine who are enrolled in the medical degree program. Individuals hired into these personnel subareas require second approval by Cheryl Bryant in the School of Medicine Department of Student Affairs. 16

17. Slide 17 Conclusion Today we: Discussed new personnel subareas for JHU faculty and deans/executives Discussed new personnel subarea for medical students Updates to existing positions will occur on May 27, 2011. Personnel subareas will be available to be used for hires, positions maintains, creates and copies on or after June 1, 2011.

18. Slide 18 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

19. Slide 19 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

20. Slide 20 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!