1. eNGAS Enhancements Version 1.2.2
18 January 2011

2. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
System Setup
Accounts Classification
General Ledger Account
Subsidiary Ledger (SL) Account
Read-only access for users
SL Deactivation (only those without balances can be deactivated
Drag and drop sub-accounts
Drag and drop SL
Insert new Sub-accounts
Delete Sub-accounts
18 January 2011

3. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
System Setup
Responsibility Center (RC)
Debtor/Creditor
Supporting Documents (SD)
Cash Flow Entry
Government Equity Entry
RC Deactivation
Combined list of debtors and creditors
List of SDs was edited to remove duplicate records.
Includes only those SDs which are actually used by agencies.
Automatic assignment of code when adding new SD
Defines format of Statement of Cash Flows
Defines format of Statement of Government Equity
18 January 2011

4. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Transaction
Journal Entry Voucher (JEV)
SL Details
Sub-account summary
Add to List
Import from JEV Transactions
Trapping/Blocking of SLs without specified due date
Prompt message if an RC is applicable to the succeeding nominal accounts (old version only prompts when the first entry was provided with RC)
18 January 2011

5. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Transaction
Journal Entry Voucher (JEV)
Negative balance for cash and inventory accounts is not allowed
Selective selection of records (e.g., use of Control key to select several non-sequential records in the Search Engine)
Default selection of fund for users who have access to one particular fund only (e.g., R.A-General Fund). List of Funds window is no longer shown.
Details for multiple claims at different periods may be entered in the Particulars column of the SL detail data entry screen as well as in the Particulars column of the Index of Payment Details
18 January 2011

6. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Transaction
JEV Review and Approval
Added the following columns: “Remarks” and “Last Remarks From”
JEV Look-up
Option to show only those JEVs prepared by the user (logged in)
View SL
Add Notes
View Notes
Filtering by User
18 January 2011

7. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Transaction
JEV Review and Approval
Forwarding Balances/ Closing of Funds
Locking of Approval
JEV Date can be changed within specific month only
Funds (same book) can be edited with trapping/blocking
Closing of Funds is now in Wizard type window
Added security access login form where the user needs to log and enter his/her password
Forwarding of AR/AP SLs
18 January 2011

8. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Transaction
Generate Depreciation Schedule
PPE items not included in the depreciation for a specific month can be generated, thus, preventing the users in doing the manual computation of depreciation
Transfer PPE Accountable Office
Tracks transfer of PPE from old to new RC
18 January 2011

9. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Query
Journal Entry Voucher
Repair History of PPE
Searching by GL Account
Sorting by JEV No.; JEV Date
Additional columns in the list of JEVs
JEV Date
Prepared by
Amount
Another filtering by “which prepared by”
Additional columns for repair details
Acquisition Cost
Responsibility Center
PPE Repair by Date Range
Allows viewing of details by double clicking the PPE item
18 January 2011

10. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Query
Inventory Schedule
PPE Schedule
Schedule of SL Balances
Allows sorting of records by Code and Description
Allows filtering of records
Fully Depreciated
Over Depreciation (lapses of old versions, no longer allowed in 1.2.2)
Not fully depreciated
Not depreciable
Allows sorting of records by Code/ Description
Option to display RC (in nominal accounts)
18 January 2011

11. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Query
Recorded Supporting Documents
Accountability Verification Slip
Summary of Income/Expense
Schedule of AR/AP
JEV Printing
Allows display and printing
Allows printing of report by:
All employees/creditors
All funds or books
Date Range
Allows selection of paper size for viewing/printing
Inclusion of column for “Not Yet Due” accounts
Specific JEV liquidation
18 January 2011

12. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Report
Financial Statements
Comparative Balance Sheet,
Statement of Income and Expenses
Statement of Cash Flows
Journal/Ledgers
General Ledger
Subsidiary Ledger
Selection of multiple funds/books
Option to include “Increase/Decrease” and “Percent” Columns
Shrink Particulars
Allows filtering by:
with balances
with zero balance
18 January 2011

13. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Utility
Import/Export Cash Flows
Import/Export Government Equity
Account Configuration
Performance Report
Facility to import/export Statement of Cash Flows from/to Excel file
Facility to import/export Statement of Government Equity from/to Excel file
Limited access to With Subsidiary Account
Printing of the Report per Book/Fund
Includes Cancelled JEVs
18 January 2011

14. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Utility
User Access by Fund
Cash Accounts by Fund
Activate Last Search
Audit Trail
Limit Access of users by Fund (JEV preparation)
Limit the Cash Accounts by Fund
Retain and show the last word searched in SEARCH facility
Audit Trail with option to print/clean up and creation of CSV File
18 January 2011

15. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Utility
Options
Reopening of Books
Archive/Restore Transactions
Month End Closing – setting up of month/year-end date
Allows only preparation of JEVs after the set-up of date
Books can only be reopened if there are still JEVs that have to be prepared
Access should only be given to the Chief Accountant
Added security access login form where the user needs to log and enter his/her password
Facility to archive/restore previous transactions and retain at least two consecutive years of transactions (for the generation of FS in comparative format)
18 January 2011

16. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Menu
Sub-menu
Enhancements/Features
Utility
Archive/Restore Transactions
Option to restore JEVs for automatic closing which are subject for Disapproval if there are nominal accounts not included in the template (PFMS)
Others
Prompt message when the bond of an accountable officer is about to expire or has expired
Prompt message on the “Due for Reorder” is now an option if need to be shown or not after logging in (eNGAS Setup)
18 January 2011

17. eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES
Modules that were excluded from this version: JEV Details Module Forward AR/AP SL (included in the Forwarding Balance Module)
18 January 2011

18. THANK YOU!
18 January 2011 18

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