1. OST164 T EXT E DITING A PPLICATIONS Chapter 3 - Capitalization Pages 64-83 Capitalization is used to give importance and emphasis to works. Capital letters play a very special role in business writing.

2. B ASIC CAPITALIZATION RULES Capitalize the first word of a sentence. Capitalize the first word of an item in a list or an outline. Use the software to: C reate forms. D esign newsletters. D evelop brochures. Capitalize proper nouns-the names of particular (specific) people, places, and things. Mrs. Anna WilliamsLake Erie The Serengeti Plainthe Internet Pyrex platesHewlett-Packard Garner CorporationAtlanta, Georgia

3. C OMMON NOUNS Do NOT capitalize common nouns-nouns that refer in general to people, places, or things. COMMON NOUNPROPER NOUN buildingWayne West Building cityNew York City hotelGrand Hotel streetJasmine Street company Smith & Barnes Company river Neuse River

4. TITLES Capitalize titles when they appear before a person’s name. Do NOT capitalize titles when they follow or further explain a person’s name, except in an inside address or the writer’s identification of a letter. D r. Maria Steibel, is a visiting p rofessor at East Carolina University. P rofessor Maria Steibel, who is a d octor from Brazil, is speaking to our class today. Dr. Maria Steibel Vi siting P rofessor Department of Social Sciences Springs University Altamont Springs, FL 32714 Sincerely, Wayne Poleta, V ice P resident I heard that P rofessor Jones was going to retire.John is v ice p resident of the firm.

5. D AYS OF THE WEEK, MONTHS, HOLIDAYS, AND RELIGIOUS OBSERVANCES Capitalize days of the week. Capitalize months of the year. Capitalize holidays. Capitalize religious observances. Seasons of the year are NOT capitalized. Sunday, ThursdayMemorial Day fall, spring January, MayKwanzaaEaster Labor DayThanksgivingChristmas

6. ABBREVIATIONS Certain abbreviations ( shortened forms of words or phrases ). Mr. – Mrs. Inc. – Co. Dr. – Lt. Coined acronyms ( abbreviations that are pronounced as words ). HTML - ATM NCAA - CEO IRS Use all-capital letters for: Some abbreviations mix capital and lowercase letters, such as Ph.D. Check a dictionary or reference manual to verify the capitalization of abbreviations and acronyms.

7. ACRONYMS SADD Students Against Drunk Drivers PIN Personal Identification Number FAQFrequently Asked Questions HUDHousing and Urban Development WATSWide-Area Telecommunications System BASICBeginners All Purpose Symbolic Instruction Code

8. TIME When keying in a time, always put the a.m. and p.m. in lowercase letters. A period follows each of letter. It is 11 a.m. in New York. Did you say to meet at 2 p.m. or 3 p.m. at the restaurant? NOTE: When you use a.m. or p.m., it is redundant to add morning, afternoon, or evening. It is 11 a.m. in the morning in New York. Did you say to meet at 2 p.m. in the afternoon ? Please call me at 10 p.m. this evening ?

9. L ITERARY WORKS : SUCH AS B OOKS AND PAMPHLETS R ULE CHANGED FROM BOOK – PG. 67 Do NOT use all capital letters for literacy works. Underscore or italicize major components; put quotation marks around minor components. My favorite chapter in the book Computers in Your Future was “Input Devices and Methods”. “or” My favorite chapter in the book Computers in Your Future was “Input Devices and Methods”. Be consistent and use same style within a communication. Capitalize all the words in a title except articles (a, an, the), short prepositions (of, at, for), or short conjunctions (and, or). Queen f or a Day Murder a t Fifth Street Janie a nd t he Puppy A Matter o f Time

10. P OINTS OF THE COMPASS Capitalize points of the compass when they are used to specify a definite region. The best market is on the W est C oast. The movie plot begins in the D eep S outh. She is moving D own E ast next month. Do NOT capitalize them when they are used only as a direction or general location. Lake Wylie is w est of the highway. They plan to build on the e ast side of town. If you drive s outh, you should find a gas station. NOTE: Capitalize points of the compass that are in mailing addresses.

11. N OUNS WITH NUMBERS OR LETTERS Capitalize nouns that are followed by numbers or letters that show a sequence. Account 30426 Building 4C Exhibit 12 Flight 138A Item C Invoice 8165 Policy 2259 Room 212 Do NOT capitalize the words page, line, and paragraph when they are followed by a number. page 290 line 500 paragraph 3

12. N AMES OF PEOPLE, RACES, AND LANGUAGES Capitalize people, races, and languages African Americans Indonesian British Native Americans Hispanics Portuguese

13. C OURSES N AMES Capitalize the names of specific courses. Biology 101 Computer Science 230 Algebra II Geometry I Do NOT capitalize the names of : (1) Academic subjects science math (2) Areas of study unless they contain a proper noun. British literature

14. T RADEMARKS AND C OMPUTER N AMES Capitalize the names of trademarked items- items that are licensed to a particular company. Kleenex Scotch tape Band-Aid Yellow Pages Capitalize the names of computer companies and products as they are shown on the computer literature. PowerPoint AltaVista JavaScript WordPerfect

15. M EMOS Date: To: From: Subject: “or” MEMO TO: FROM: DATE: SUBJECT: Capitalize the words following the guide words-except for prepositions. Date:August 25, 2008 To:Jay Fin, Director of Fund From:Sam Lie, City Coordinator Subject: Health Benefits

16. LETTERS Capitalize the two-letter state abbreviations NC VA TX For international addresses, capitalize the name of the country on the last line of the mailing address. ENGLAND When using the simplified letter style, type the subject line and the writer’s identification in all-capital letters. Subject line: ALVAREX LICENSING AGREEMENT Writer’s Identification: JEFF W. PATS, PRESIDENT

17. LETTERS Salutation Dear Mr. Griffen: Ladies and Gentlemen: Dear Ms. Harper and Professor Ventura: Complimentary Closing Cordially yours, Sincerely, Sincerely yours, Very truly yours,

18. Watch for instances when the automatic correction feature in software accidentally capitalizes a word that should not be capitalized. Example: A typist reference initials are the first text on a new line at the left margin, so it is converted automatically to capitalized. You will need to proofread carefully to catch such an error.

19. R EVISION SYMBOLS FOR CAPITALIZATION Capitalize a letter europe Lowercase a letter State Legislature All capitals html Lowercase a word 15 PERCENT Initial capital only AGENDA Another revision symbol often used with capitalization is the symbol use to indicate stet or do not change. This revision symbol consists of dots ( … ) under the indicate change and directs the typist to ignore the change that was marked and to use the original text. Price is only $19.95 Bart works at Netcom. are … …