1. 1 EERE Communications EERE Web Coordinators Meeting Conference line: (646) 307-1717 Passcode: 118-043-322 11/20/2014

2. 2 Agenda Web Coordinators Meeting Introduction – Carolyn Hinkley DOE Public Affairs Update – Atiq Warraich Energy Literacy Principles – Erin Twamley Communications Standards Update – Elizabeth Spencer Migration Update – Billie Bates

3. 3 Agenda Web Coordinators Meeting Introduction – Carolyn Hinkley DOE Public Affairs Update – Atiq Warraich Energy Literacy Principles – Erin Twamley Communications Standards Update – Elizabeth Spencer Migration Update – Billie Bates

4. 4 Energy.gov Updates Marissa Newhall – Director of Digital Strategy, DOE Public Affairs Atiq Warraich – Web Manager, DOE Public Affairs Recent release cycle updates: Organic Groups upgrade o Improved user permissions management o Ease of Organize/share contents Media Module Energy.gov roadmap

5. 5 Energy.gov Updates Ideas for a streamlined submission process: New items can be added via inquiries to EERE Site Coordinators (Amy Glickson, Jason Kardell). If Site Coordinators can address, they do. If not, they contact CMS support. If CMS support is not able to address the item quickly: o Item is added to the EERE development request list for evaluation. o If the inquiry is a bug fix or a small level of effort, Atiq and Maura submit a development ticket to address. If the inquiry requires global development or medium-large effort: o Atiq and Marissa assess level of effort and potential value to other agency groups who use the CMS. o If deemed worthwhile, Marissa and Atiq approve EERE to present the request to DOE Web Council for consideration and approval.

6. 6 Energy.gov Updates – CMS Requests EERE requests in the queue for Q1 of FY 2015: Addition of success stories article type (Complete) Change EERE footer links (Complete) Enable left navigation on listing pages (Complete) Ability to disable related downloads block on download pages (Complete) Change the “View All Videos” link go to the EERE video gallery on EERE's video pages (In Progress) Use of keywords as listing filters (In Progress) Change reviewer account permissions so that reviewers can see updated drafts/proposed changes (In Progress) For December DOE Web Council Consideration: o Voting functionality for infographics o Addition of success stories article type (Share with Web Council)

7. 7 Energy.gov Updates – CMS Requests EERE requests in the queue for Q2 of FY 2015: Voting functionality for infographics Explore search enhancements (Featured search results) For Q2 DOE Web Council consideration: o An add to calendar (e.g. download.ics) option for all events o Using automated CMS reports for site maintenance, including Node ID (e.g. to compile a site inventory) (A brown bag event maybe?)

8. 8 Energy.gov Updates – CMS Requests EERE requests in the queue for FY 2015 consideration: Editorial control over Related Articles lists. Editable link text for non-PDF files to make them more meaningful. Article archives for older items sorted by month and year. Update or remove the “What Links Here” CMS feature (not working for all users). A gray-shaded box to callout content or images within the body of the page. Ability for user to expand a single image or gallery of images with the thumbnails in context of related content. Add the node ID to the “Find Node ID” section in the CMS so users can easily link to the node and not the URL from within the CMS. Deeper, more flexible top navigation that includes a drop-down menu detail (office-specific navigation options). A new heading style to better chunk lengthy content in combination with existing headers. Ability to reference how the taxonomy and topics are being used by others. Ability to grab content from other nested groups.

9. 9 Agenda Web Coordinators Meeting Introduction – Carolyn Hinkley DOE Public Affairs Update – Atiq Warraich Energy Literacy Principles – Erin Twamley Communications Standards Update – Elizabeth Spencer Migration Update – Billie Bates

10. 10 Tagging the 7 Energy Literacy Principles Please tag your online content with the relevant principle(s).

11. 11 Tagged items will show up when people search for a particular principle in the Education Toolbox. Education Toolbox Where will it show up? We’re also working outside of DOE to get content tagged by the CLEAN Network.CLEAN Network

12. 12 Example http://www.energy.gov/articles/how-much-do-you-consume

13. 13 How to Tag the Energy Literacy Principles Select the relevant principle(s) here

14. 14 Instructions for Adding Content to the Toolbox 1. Identify your page or video 2. Go to “Edit” that page in the CMS 3. Select “Educator Toolbox” from the Office-Specific Topics list Item is added to toolbox regardless of any additional selections 4. To populate grade level, select from Audience List Select 5. To populate topic, select from Topic list 6. To populate “Energy Literacy Principle,” select from Education Category You can have more than one Energy Literacy Principle 7. Select save and your content will appear in the toolbox.

15. 15 Agenda Web Coordinators Meeting Introduction – Carolyn Hinkley DOE Public Affairs Update – Atiq Warraich Energy Literacy Principles – Erin Twamley Communications Standards Update – Elizabeth Spencer Migration Update – Billie Bates

16. 16 Website Maintenance A few months ago, we announced the new website maintenance review process. That process is on Communication Standards: eere.energy.gov/communicationstandards/maintenance.html Twice a year, you need to report on what you’ve done to improve your website(s) during the last six months. All offices should fill out this website maintenance template and send it in before Friday, December 5 to Billie.Bates@ee.doe.gov. Billie.Bates@ee.doe.gov www.eere.energy.gov/communicationstandards/docs/ website_maintenance_template.doc

17. 17 Website Maintenance Example Form:

18. 18 Website Maintenance We do not need an exhaustive list of every page you updated. You can give a broad, high-level summary of the work you’ve done, with your best and most interesting examples. On December 18, the Web Governance Team will have a special maintenance meeting. They will choose a small number of programs to speak to the results from their website maintenance template. The template should take about 30 minutes to fill out. You don’t need to fill out one for every subsite. You can fill out one for all the sites you manage. This is the first maintenance meeting. We’d love feedback!

19. 19 Contacts Page And finally: EERE Corporate maintains a list of contacts on the Communication Standards website. This lists all the Web Coordinators and lead contractors for every EERE website. We’ve had a busy year, so many names have changed. Please review the contacts for your program: eere.energy.gov/communicationstandards/contacts.html And send all changes to Elizabeth.Spencer@nrel.gov.Elizabeth.Spencer@nrel.gov

20. 20 Agenda Web Coordinators Meeting Introduction – Carolyn Hinkley DOE Public Affairs Update – Atiq Warraich Energy Literacy Principles – Erin Twamley Communications Standards Update – Elizabeth Spencer Migration Update – Billie Bates

21. 21 Migration Status Update Now completely launched: Solid-State Lighting About to launch: Postdoctoral Research Awards Queuing up next: Solar Energy Resource Center Analysis

22. 22 Wrap Up Next meeting: December 18, 1:30 – 3:00 p.m.