1. Academic Integrity and Management of Exams: A Guide for GAs and TAs September 2015 Danieli Arbex, Ph.D. ( J.S.D.) Academic Integrity Officer www.uwindsor.ca/aio

2. Overview Values Your role Challenges you may face Senate Policy on Conduct of Exams and Tests

3. Academic Integrity Fundamental Values HONESTY – do your own work TRUTH – do what is right RESPECT – for oneself as well as others FAIRNESS – clear expectations RESPONSIBILITY - serving as positive example COURAGE – translating values into action

4. As a GA/TA you are... a role model upon whom others rely in a position of trust privy to confidential information in a position of responsibility

5. Your Various Roles Marking Assisting students with assignments Being available during office hours Serving as a research assistant Proctoring examinations

6. Meet Ted, a new G.A. (like you!)

7. Ted’s First Dilemma THE ASSISTANCE SEEKERS The Scene: Ted’s G.A. Office The Time: Early in the semester

8. Oh, I think you’ll want to be giving our group project an “A” Ted. You wouldn’t want us to tell everyone – including the prof – about that little “mishap” you had last year, now would you? Trust me, Ted. It wouldn’t be pretty. Yeah. So think about it Ted. Our friends are still anxious to make you pay for that one, Ted.

9. What should Ted do? A. Give them an A – but only if they really deserve it. B. Give them a little boost – maybe half a grade, but that’s all. What if they carry out the threat? C. Report the threat to his supervisor. D. Walk away and hope for the best. He doesn’t want trouble.

10. Your Obligation Under the Collective Agreement The option C is correct. If someone threatens you: “The obligation of each employee to report safety hazards to supervisory personnel of the Employer and, where reasonable, to take positive measures to correct the same is acknowledged.” Excerpt from Article 18.01 of the 2011 Agreement.

11. Management of Exams: Before* Read training materials: review duties. Arrive 15 minutes early. Observe the 30-minute rule.  Can’t leave in first 30 minutes  Can’t enter after first 30 minutes Check ID cards AND pictures. Obtain signatures. Verify legitimacy of materials being used.  Books, calculators, notes, formulae * See Senate Policy on Conduct of Exams and Tests

12. Management of Exams: During* Find out what the professor wants you to do with respect to students’ questions. Communicate in the language of instruction. Devote complete attention to the task. Circulate frequently. Ensure students’ needs are promptly met. Focus: quiet and diligent invigilation. * See Senate Policy on Conduct of Exams and Tests

13. Ted’s Second Dilemma THE ONLOOKERS The Scene: The Education Gym The Time: Final Exams in December

14. Ted sees this girl consulting a book she pulled out of her bag. Ted sees this guy looking at his neighbour’s paper. Neither student is writing the exam Ted is proctoring.

15. What should Ted do? A. Stare the students down. B. Find another proctor to assist. C. Take the students’ exams and send them out. D. Announce that two people have been caught cheating. E. Take the book from the girl and move the guy. F. Write down the students’ names and numbers. G. Nothing. They’re not Ted’s students.

16. The option B is correct: If you see someone cheating find another proctor/or the professor to be a witness The option E is correct: If you see someone with unauthorized devices or materials, you should confiscate them The option F is correct: Facing the above situations, you should take the student’s ID card, and record the name and student ID number and the nature of the activity

17. If you suspect or detect cheating Make a detailed record Get another witness if you can Take exam & provide another Move the student Avoid distracting others Collect all evidence Report it

18. What to do if you’re uncertain Consult the appropriate policy. Speak to the professor for whom you are working. Contact the Dept. Head or Associate Dean. Seek advice from the AIO. BEST PRACTICE: Know in advance what to do.

19. Emergency Procedures* Medical issues Emergencies Requiring Evacuation  Inform candidates  Collect valuables (if safe to do so)  Inform students: EXAM CONDITIONS REMAIN IN FORCE  Make notes of any problematic behaviour Outcome  Report to Dean  Professor determines whether exam results acceptable  Dean determines whether exam to be rescheduled *See Senate Policy on Conduct of Exams and Tests (Appendix B)

20. Ending the exam* 15 minute / 5 minute announcements All writing ends when end of exam called. In seats until all exams collected. All answer books must be numbered. Sign out, if required. After students leave, check the room. * See Senate Policy Conduct of Exams and Tests

21. Technological Challenges Exams YouTube videos about how to cheat Pen Scanner (IRIS Pen) Wireless ear implants Texting, cell phone use, internet access, etc. Assignments Corrupted-Files.com “Beating” Turnitin.com Uploading the “wrong” document / hard drive crash In Class Inappropriate use of “Clickers”

22. Ted’s Third Dilemma THE MULTIPLE-CHOICE MISFIT The Scene: Outside Dillon Hall The Time: April after an exam

23. Ted!! Over here!! It’s Maria! Do you have a second? I’ve got a favour to ask you. Hi Maria!

24. It’s just a few answers on the multiple choice final. It’s the only way I can keep my scholarship. If I lose it, my parents will kill me and I’ll have to drop out of school! C’mon. No one will know.... I’ll even pay you if you want. Okay, okay. But just this once.

25. What could happen to Ted? A. Nothing. No one will ever know. B. Maria might go out with him. C. Ted could be suspended. D. Ted could be expelled. E. Ted could lose his G.A. job. F. Ted could spend the rest of his life in a cell. Options C and E are possible outcomes.

26. STUDENT EMPLOYEE GA, TA, or Proctor Your Dual Role

27. Your Obligation as a Student Under Bylaw 31 To refrain from engaging in “actions that demonstrate a lack of integrity defined as any action that gives a student an unearned advantage in matters of his/her academic standing...”

28. Your Obligations Under the Student Code of Conduct “Practise personal and academic integrity.” “Take responsibility for personal and academic commitments.” “Contribute to the University community to gain fair, cooperative, and honest inquiry and learning.”

29. Gee, this stuff is hard. Where’s our GA when you need him?

30. Hi Janie! Hey, Ted. I could really use some help on this paper.

31. What is with that guy? He’s always hanging out with Janie, helping her with her papers, and having coffee with her. Geez, I wish he’d help the rest of us!!

32. There he goes again!!! I bet he’s gonna end up writing that paper for her. That is SOOO unfair!

33. I’m stuck here having to figure this stuff out all by myself because he’s always with Janie during office hours! I wonder if the prof knows.

34. What should Ted be doing? A. Realizing that this is another dilemma! B. Helping Janie. C. Treating all students equally. D. Avoiding the perception of giving an unfair advantage to anyone. E. Having coffee with all three girls. The option C is correct.

35. Ted’s Fifth Dilemma Exam Security or “Where are the exams?” The Scene: Everywhere (unfortunately) The Time: Day of the exam in April

36. 1. Picks up exams 8. …who delivers them to the head G.A.... 7. Gives exams to Joe to finish marking … 2. Stops for lunch.3. Writes his own exam. 6. Has to leave for work.5. Falls asleep. 4. Goes home to mark for awhile. 9....who delivers them to the professor.

37. Don’t be like Ted. Do the right thing!

38. After the exam Preserve the integrity of the exam. NEVER leave exams unattended. Remain on campus in a secure place. Maintain continuity of possession. Do not provide exam access to anyone. Report any requests for unauthorized assistance.

39. Grading quizzes/tests/exams Put yourself in the students’ shoes. Set aside adequate time. Do not delegate the task without the professor’s permission. Speak to the professor if you encounter problems or have questions. Do not share the papers with anyone.

40. When an offence has occurred 4.After further investigation, the Associate Dean will either (1) dismiss the complaint, or (2) Impose the sanction. 3.The Head will meet with the student and either dismiss the complaint or send it to the Associate Dean for further investigation, with the assistance of the AIO, as needed. 2.The professor may file a complaint, which will be sent to the Head of the Department. 1.You must report the misconduct to the professor who may meet with the student.

41. What may be required of you Write a detailed statement of everything you know/witnessed. Meet with the Associate Dean and AIO upon request. This is all part of your job.

42. Why is all of this important? maintains academic integrity on campus sends a strong message:  “We care about academic integrity.” builds trust and confidence strengthens the value of all UW degrees lends credibility to your role in the teaching and learning process

43. How to Reach the AIO Office: 220/222 Essex Hall Univ. Bldg. Phone: 253-3000 ext. 5005 Email: arbexd@uwindsor.caarbexd@uwindsor.ca Web: www.uwindsor.ca/aiowww.uwindsor.ca/aio

44. You don’t have to be a superhero to do a good job! You just have to believe in yourself. (A red cape might help!)

45. GOOD LUCK! HAVE A SUCCESSFUL YEAR!