1. Proof-of-Concept Implementation Plan for Unified Identification Card
MPAC Project Confidential
MPAC Project Confidential

2. MPAC Project Confidential
Objectives
In support of the Iraqi Unified National ID Program, demonstrate a proof-of-concept system to be used to enroll a sampling of the Iraqi population at one Civil Affairs Office.
Scan and store the civil registries (Civil Affairs register pages) for one Civil Affairs Office
Biometrically enroll, register and issue a unified identity smart card to ~5000 Iraqi citizens as a test including UID officials and employees
Provide technology for digital enrollment and basic updating of the Civil Affairs Registry as changes occur to the scanned civil registries (Civil Affairs registers):
~40 identifying data fields, photo, fingerprints
Begin installing in Iraq the Proof-of-Concept System described above in 5 weeks after approval to proceed.
Desired end state: stronger ID, more likely to be accepted for access
MPAC Project Confidential

3. MPAC Project Confidential
Major Components
Scanning:
Image capture of Civil Affair registers
Collection:
Implement electronic enrollment solution
Biographic
Biometric
Vetting:
Collection information is vetted to validate Iraqi citizenship
Card Issuance:
Smart Card is printed, citizen’s ID is verified via fingerprint check and citizen is handed ID card
MPAC Project Confidential
MPAC Project Confidential

4. System Architecture and Flow
Iraqi New Registry Office
2) Collection
1) Scanning
1) Process new UID card applications
2) Process requests to update civil data
Scan all Civil Affairs registers at test site into electronic image files
Customers- ID Card Applicants
Customers Requesting Civil Data Changes
Civil changes are now made electronically
Civil Affairs Registry Database
Images on DVD-ROM
Book Scanners (4)
Civil Affairs Card, Fingerprints, Photo, Biographic Info
New Registry Officials
New Registry Officials
New Registry Office Computers (6)
Civil Affairs Registers (100)
Iraqi Fusion Center
3a) Vetting
Applications for UID are sent for vetting and recorded in Registry database
Analyst checks for citizenship against available databases and Civil Affairs register electronic document
4) Card Printing and Issuance
Electronic Record System
1) Applicants are notified that cards are ready
3b) Adjudication
2) Applicants present name and fingerprint to verify identity against UID card
Assess citizenship report, update database with approval or rejection
Compile vetting report
Civil Affairs Official
Card Applicant
Cards available for distibution
Is this person Iraqi?
3) Upon positive identification applicants leave New Registry office with UID card
MPAC Project Confidential
AFIS – Check Fingerprints
Other Databases
UID smart cards are printed, certificates applied
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5. MPAC Project Confidential
Component Breakdown
MPAC Project Confidential

6. MPAC Project Confidential
Scanning
Close civil affairs office for 2 weeks
Send registers to scanning facility
Create electronic scan images of all Civil Affairs register pages at that facility (4 scanners, estimated 100 registers)
Add scanned pages to electronic record system
Option: don’t close office, record transactions on paper for later entry. Change doc pub syst to “electronic rec. system’
MPAC Project Confidential
MPAC Project Confidential

7. Civil Affairs Register Book Scanning
Civil Affairs Register Image Files - 300dpi TIFF images (5MB/page)
Civil Affairs Register
Book Scanner
Storage Required
Estimated 100 ledgers at test office * 200 pages/ledger * 5MB/page = 100GB data
Time Required
1 page/min. * 20,000 pages / 60 pages/hour = 333 man hours
333 man hours / 7 hours/day = 47 man days
47 man days / 4 scanners = 12 days
DVDs
(800 pages/DVD)
MPAC Project Confidential

8. Civil Affairs Electronic Records System
Application to be used at Iraqi Fusion Center.
Application displays requested Civil Affairs register page based on Civil Affairs Card information
Civil Affairs Branch
Civil Affairs Ledger
Civil Affairs Page
Electronic Record System
Civil Affairs Register Image Files
Select Page GO
Vetting Computers
MPAC Project Confidential

9. Scanning - Assumptions and Questions
Scope – Civil Affairs registers for one (1) Civil Affairs Office will be scanned, which would be ~ 100 registers – each with 200 pages. It is assumed that all ledgers or books are at one location or can be taken to one location to be scanned.
Book scanners available at $10,000
Low cost scanners (A4 size) available at $300, but require 20 secs/page vs. 3 secs/page
Low cost scanners also consume less power
Low cost scanners would require more employees for scanning
$10,000 book scanners would be required for large format registers that are known to exist
Scan Civil Affairs registers at 300 DPI 8 bit grayscale for higher resolution for zooming into electronic document for close examination where details on page are difficult to read.
Estimated time to perform scanning, indexing and quality checks of the ~100 books to be three (3) weeks.
New flat bed scanning hardware and software will be purchased along with computer workstation for controlling the scanning, collecting the scanned images and supporting the indexing and update of the master file of scanned/indexed images as well as writing the data to a DVD for backup storage.
Adequate electrical power available at New Registry office (3KW)
Electronic records system at each office will not have records from other offices
People will still be able to apply for the UIC because their citizenship can be vetted at a central location
Estimated 28,000 ledgers at 274 locations, 200 pages per ledger ~ 5.6 million pages
MPAC Project Confidential

10. MPAC Project Confidential
Collection
Process UID card applications
Train enrollers
Process requests to update civil data. Updates made electronically.
Births
Marriages
Divorces
Deaths
MPAC Project Confidential
MPAC Project Confidential

11. Collection- Processing UID Card Applications
1) Applicant requests UID card, presents Civil Affairs Card
2) New Registry official enters applicant info and and collects biometrics from applicant using UID Enrollment Application.
3) EFT Files are generated and sent by courier for vetting
4) Non-adjudicated EFT file data sent to Civil Affairs Registry Database
Customers- ID Card Applicants 1
Civil Affairs Card, Fingerprints, Photo, Biographic Info
New Registry Officials 2 4
New Registry Office Computers
Civil Affairs Registry Database
Applications for UID are sent for vetting 3
MPAC Project Confidential

12. Collection- Processing Requests to Update Civil Data
1) Customer requests update to civil data (birth, marriage, divorce, death)
2) New Registry Official logs changes in Civil Registry Application, updates database.
Option A) If customer presents Civil Affairs Card with ledger numbers of ledgers held at the test office, customer is a candidate for UID card enrollment
Customers Requesting Civil Data Changes 1
Civil changes are now made electronically
Civil affairs card ledger number checked against Civil Affairs register numbers
Perhaps enroll this individual for UID card? A 2
Civil Affairs Registry Database
MPAC Project Confidential

13. Collection - Assumptions and Questions
The Civil Affairs database will created from the captured EFT data provided at the Enrollment Workstation and will contain basic enrollment data. Reference links into Scanned and Indexed electronic Civil Affairs register image file will be established at the time of Vetting. This database will become the Civil Registry for Iraq. Database applications to support the continued updating of information normally posted to the Civil Affairs register must be available when scanning begins so that continuity between past and current period activity can be maintained; along with providing for new family entries to be created.
Trained operators will staff the scanning operation. Training and support provided by the Technical Support Team.
Enrollment workstation output will be packaged on DVDs and passed to Iraqi Fusion Center for processing against AFIS records and other databases.
Couriers are available for taking EFT files to central vetting authority and citizenship reports back
Non-adjudicated EFT files in Civil Affairs Registry do not imply citizenship
They do deter fraud and facilitate law enforcement
Adjudication changes one attribute in EFT file in the Registry and that indicates citizenship
MPAC Project Confidential

14. Vetting and Adjudication – Major Components
Vetting is performed in two ways
Biometric: fingerprint matches to AFIS
MoI or MoD enrollments
Iraqi criminal cards
Biographic: search for the applicant in other databases by name, civil affairs information, etc.
Civil Affairs register image
Oil for Food database
Other databases
Adjudicator will review all available information to determine whether the individual is Iraqi
The Constitution of Iraq indicates citizenship requirements and the Government of Iraq sets policy on adjudication
MPAC Project Confidential
MPAC Project Confidential

15. MPAC Project Confidential
Vetting
Applications for UID are sent for vetting and recorded in Registry database
Iraqi Fusion Center receives incoming applications for UID as EFT format files.
2) Vetting analyst examines data from:
AFIS (fingerprints)
Civil Affairs register images
Other databases (biographic info)
Oil for Food
Criminal Databases
Others
3) Report for applicant is compiled and sent to New Registry office for adjudication 1
Iraqi Fusion Center
Analyst checks for citizenship against available databases and Civil Affairs register electronic document
Electronic Record System
Compile vetting report 2 3
AFIS – Check Fingerprints
Other Databases
MPAC Project Confidential
MPAC Project Confidential

16. Vetting - Assumptions and Questions
DVDs delivered from the Collection site will be processed at the Iraqi Fusion Center.
What is the process for appealing a rejection? Possibilities:
Additional documents (e.g. rations card)
References and vouching
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17. MPAC Project Confidential
Adjudication
Civil Affairs Registry Database
Assess citizenship report, update database with approval or rejection 3
Is this person Iraqi?
Designated New Registry office adjudicator receives report from vetting analyst
Adjudicator determines whether the enrollee is Iraqi based citizenship report
Civil Affairs Registry database is updated. 1 2
New Registry Official
MPAC Project Confidential

18. MPAC Project Confidential
Card Issuance
Print station checks Civil Affairs Registry database for approved enrollments
UID cards are printed
Card applicants are notified that cards are available
Applicant visits New Registry office to pick up card
Card issued upon fingerprint authentication of UID card
MPAC Project Confidential

19. Card Printing and Issuance
Civil Affairs Registry Database
Card Applicant
Print station checks Civil Affairs Registry Database for approved enrollments
Print station prints UID cards
After a designated time applicants visit New Registry Office to receive card
New Registry Official asks the applicant for name, locates UID card for this individual
Official inserts the UID card into the spot-checker and asks the applicant for a fingerprint
When the spot-checker authenicates the applicant, UID card is issued and customer departs with card in hand
Transaction logged in database 7 3 1
Card Applicant
New Registry Official 4 5
Card Applicant 2 6
UID smart cards are printed, certificates applied
Upon positive identification applicant departs New Registry office with UID card
MPAC Project Confidential

20. Card Issuance - Assumptions and Questions
Reusing proven design currently in production for US base access
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21. MPAC Project Confidential
Implementation Team
Two trainers for training New Registry clerks on new Electronic Records System
Four scanner clerks
Two supervisors
Two couriers
Two vetting analysts
One adjudicator
Two US contractors who
“Train the Trainers” and train others
Collect statistics, check quality, and re-train as needed
Assess the process and identify improvements in equipment or workflow
Provide technical support for vetting and adjudication
At New Registry Office after training in IZ
En route
At vetting center in IZ Assumed: Vetting center co-located with AFIS
Doug: Added this slide
MPAC Project Confidential
MPAC Project Confidential

22. Proof-of-Concept Timeline
MPAC Project Confidential

23. MPAC Project Confidential
Timeline
Proof-of-concept could run concurrently with the beginning of scanning registries
Full enrollment will require more than a year
MPAC Project Confidential

24. MPAC Project Confidential
Cost Breakdown
No.
Subsystem
Total Cost 1)
Scanning
$90,000
2a)
Collection and Enrollment
$190,000
2b)
New application - Requests to Update civil data
$40,000
3a)
Vetting
$50,000
3b)
Adjudication
$1,000
4a)
Card Management System
$30,000
4b)
Card Printing system
$37,000
4c)
Verification systems
$28,700
4d)
Smart card stock
$8,000
4e)
Software Development & Maintenance Support
$35,000 5)
Integration & test 6)
In-country Installation and Maintenance Support and Security 7)
Training 8)
Program Management Reserve
$100,000
Total
$750,000
MPAC Project Confidential

25. Scaling to Entire Country
Electronic communication capabilities from all New Registry branch offices
Move Civil Affairs Registry database to Iraqi Fusion Center
Optionally convert Civil Affairs register image data into database, allow branch offices to view old ledger data.
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26. MPAC Project Confidential
--- BACKUPS ---
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27. MPAC Project Confidential
Process Flow
Applicant Selection
Notify selected Applicants to report for enrollment
Applicant is scheduled to report to New Registry Office
Enrollment At the New Registry Office
Review Applicant’s application and supporting identity documents
Enter demographic data from Applicant’s application and cross check with the Civil Affairs ID Card presented
Civil Affairs ID Card info is checked against local Civil Affairs register electronic documents
Capture fingerprint biometrics and take digital photo
Generate ‘paper receipt’ and indicate that resident will be notified to return when ID credentials have been validated and smart card credential has been printed
Identity Vetting & Adjudication
Identity Adjudicators will validate citizenship based on; scanned image of Muktar Book
Adjudicator also checks for citizenship against available databases
Accept or reject that the person enrolling ‘is’ or ‘is not’ a citizen; rejects may appeal using more information
If accepted, release citizen’s record to the Card Issuance Subsystem
Card Issuance & Registration in Civil Affairs Registry database
UID Smart Cards are printed and certificates applied: and returned to the New Registry Office
Applicant is notified that cards are ready.
Applicant presents name, paper receipt and fingerprint to verify against UID card.
Upon positive identification, applicant’s citizenship status is registered in the Civil Affairs database
Applicant leaves New Registry Office with UID card and is ready to use card in subsequent applications
MPAC Project Confidential