1. Secretary Training District Assembly June 4, 2011 Mike Raulin

2. ClubRunner Basics District Uses ClubRunner – To communicate with club – To facilitate communication with district officers – To collect information from clubs You need not use ClubRunner in your club to use ClubRunner at the district level If your club uses ClubRunner, it will reduce your workload

3. www.RotaryDistrict6650.org

4. Logging into District Website If your club uses ClubRunner – Your club login name and password works on the district site If your club does not use ClubRunner – You will need to get a login name and password Click on New User? Click Here (upper left corner)

5. Get District Site Password

6. Logging In (click one of these)

7. Enter Login Name and Password

8. Takes you to Administration Page

9. Edit Your Profile

10. Click Edit (note the tabs)

11. Items in Red are Required Focus on Contact Info (email & phone)

12. Change your Password

13. Note Password Requirements

14. Generate Directories

15. Several Options (including your club)

16. Club Directory

17. To have a Directory, Need the Data Best way is to get members to log in an update their profile – Perhaps by having a computer with an Internet connection at your meetings Can also Enter it Yourself

18. For Club Executive Active Members List

19. Entering Profile Data

20. District Directory

21. Several Choices

22. Club Information

23. Update Club Information

24. Define Club Executives

25. Edit Executives at Any Time

26. Next Year’s Executives

27. Define Next Year’s Executives as soon as they are elected

28. Submitting Attendance Reports (automatic if your club used ClubRunner)

29. Club Attendance Report

30. Designate Attendance Person

31. Person Authorized to Report Attendance

32. RI Reporting

33. Manual Reporting

34. Sending Manually

35. Automatic Updating

36. Getting District Help

37. Organizational Chart

38. Checking Subdistricts

39. Emailing a District Leader (click their name)

40. Finding and Club Member

41. Finding a Listing

42. Finding Club Information

43. Lots of Club Info at your Fingertips

44. Commercial: CanfieldRotary.org

45. ClubRunner for Your Club Advantages – Simplifies Club Communication – Attractive and credible website and bulletin – Centralizes Data, but distributes access – Provides both pubic data and private data (available only to members who are logged in) – Automatically synchronizes with RI and District Disadvantage – Cost (Between $19.95 and $99.95 per month)

46. ClubRunner Price Structure

47. What Can you Do with ClubRunner Website (with no HTML experience) Newsletter Club Database, Attendance, Dues, etc. List of Speakers (automatically listed on website and in the newsletter) Reminders of Commitments in each Newsletter Picture Galleries (public)

48. What Else? Download files (public) Members can update their own information – Or print their own directories – Or download information for importing into their smart phone or computer Archives (members only) Online signup (volunteers and people attending an event)

49. Even More? Links to RI and district and anyone else you want to add Email links to officers (while protecting email address) Photo Directory Mailing Labels and Badges for Events Duty Rosters, Committee Management New member orientation tracking

50. Brief Tour of Key Features Website Newsletter Database Directories, Labels, Badges Archives Photo Galleries Email Message Center

51. Discussion Secretarial duties – Draw on expertise of current secretaries Distributing the workload – What is included in your job description? – What parts can be distributed? Using district resources Using RI resources

52. Mike Raulin Canfield Rotary raulin@mikeraulin.org 330-518-5233 (cell)