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Slide 1 FastFacts Feature Presentation November 17, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant.

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Presentation on theme: "Slide 1 FastFacts Feature Presentation November 17, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant."— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation November 17, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2014 The Johns Hopkins University. All rights reserved.

2 Slide 2 Today’s Topic We’ll be taking a look at… BW to Analysis Transition

3 Slide 3 Today’s Presenter John O’Neill ERP Manager, Enterprise Business Solutions Contact: joneil15@jhmi.edu 410-735-7526

4 Slide 4 Session Segments Presentation This session will introduce you to the new BW Reporting Tool, called Analysis. John O’Neill, EBS IT Manager, will describe why BW is changing and identify when the transition to Analysis will occur. John will also provide a sneak peak of the system, including how to access Analysis. During John’s presentation, your phone will be muted. Q&A After the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. John will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 Survey At the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 BW to Analysis Transition

9 Slide 9 Agenda After today’s presentation you will be able to: Discuss why BW Report Center is changing to Analysis and the benefits of the new reporting tool Identify the rollout and when it will impact your area Describe the training and communication strategy Define the role of a Super User Explain how to access Analysis Identify where to obtain training support and resources for the transition to Analysis

10 Slide 10 Why are we changing? BW Report Center will no longer be supported by SAP Hopkins has been using the same reporting interface since go- live (Jan. 2007) Make use of investment in BusinessObjects Future SAP innovations are in the BusinessObjects products Empower business users More reporting tools to come!

11 Slide 11 Why Analysis?

12 Slide 12 Analysis Benefits The tool has a similar layout to the current BW Report Center There are additional features available in the new tool Ability to run and open multiple reports at the same time Drag and drop functionality Universal structured reports Enhanced graphing Pausing the data refresh Custom calculations

13 Slide 13 Analysis Rollout WaveGroupEstimated SizeTraining Dates Wave 1 Central Finance Audits DBOs Super Users 250December 2014 – January 2015 Wave 2University Administration245January 2015 - February 2015 Wave 3 School of Nursing Carey Business School School of Education 76February 2015 – March 2015 Wave 4 Homewood Student Affairs Libraries Academic Centers Peabody 205March 2015 - April 2015 Wave 5SAIS62April 2015 – May 2015 Wave 6Public Health237June 2015 - July 2015 Wave 7 Krieger Arts and Sciences Engineering 235July 2015 - August 2015 Wave 8School of Medicine938August 2015 - December 2015

14 Slide 14 Super Users Super Users serve as project advocates to generate enthusiasm and excitement for the change. The role of the Super User includes the following: Lead, reinforce, and validate optimal application use and best practices. Provide at-the-elbow support for all users within their departments. Assist the project team with identifying and resolving application issues that may arise. Attend periodic super user meetings, report outcomes to their departments, and distribute communications to help implement any changes.

15 Slide 15 Super Users - Traits Strong interpersonal skills Problem solving skills Departmental respect Positive Outlook Business Warehouse reporting skills

16 Slide 16 Communications and Training Communications strategy (project sponsors and implementation team) E-mail, University Monthly Newsletter, super user notifications Training includes: FastFacts overview of “Why We Are Changing” Series of five FastFacts sessions (live/recorded) Job aids (including a crosswalk) Show-me videos Hands-on classroom training (all employees – attendance of FastFacts will be a prerequisite) Training resources can be found on the University Finance website

17 Slide 17 FastFacts Series Announcement November 17, 18 and 20 – BW to Analysis Transition Training Analysis - Basic Navigation Analysis - Non Sponsored Financial Summary Analysis - Summary of Gross Salary (Combined) and Employee Master Data by Date Analysis - Recreating Bookmarks Analysis - Non Sponsored – YTD Transactional Detail

18 Slide 18 New-To-Role Training Beginning February 1, 2015 All new employees or users new to the role will be trained on Analysis Trained regardless of wave schedule Users will identify their super user Learning Solutions will notify Super Users of any new users in their area who take the Analysis course Super Users will offer support, assistance, answer questions

19 Slide 19 BW Report Center Tab BW Report Center tab will be removed from each area’s SAP screen 90-days post training wave. Example – School of Medicine’s training wave completion date is December 2015. The portal tab will be removed March 31, 2016. Users should learn the new tool and transition bookmarks before that tab is gone. Super Users, Central Finance, Audits, and DBOs will have both the BW and Analysis tabs for the entire project in order to provide support.

20 Slide 20 How to Access Analysis Employees will access Analysis via a new Enterprise Reporting tab in the SAP Portal There is a new version of the BW News located here BW News offers information about daily data loads Notifications of events and changes are also found here

21 Slide 21 How to Access Analysis Click the Open Analysis link from the BW News page on the Enterprise Reporting tab.

22 Slide 22 Analysis The link will open the Analysis reporting tool Analysis reports are stored in folders similar to the BW Report Center today There will be no changes in the distribution of monthly statements from Financial Quality Control. This process remains the same.

23 Slide 23 Analysis Workspaces Users can navigate through the folders to find reports they need There is also a search function available

24 Slide 24 Sample Analysis Report

25 Slide 25 Resources Website Office of Finance Website

26 Slide 26 Resources This page contains links to the various resources mentioned throughout this presentation. You can click on the links or copy and paste the links into your web browser. Super Users A list of super users has been posted on the Finance website JHU Finance Website: http://finance.jhu.edu/reports_guides/analysis/overview.html JHU Finance Contact Information: fqchelp@jhu.edufqchelp@jhu.edu or 410-516-3277 SAP at Hopkins: http://www.sapathopkins.org/ Training Questions: learning@jhu.edu learning@jhu.edu

27 Slide 27 We’re going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. We’ll be answering questions in the order that we receive them. We’ll also be answering the questions that were emailed to us during the presentation. If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants. Q&A

28 Slide 28 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

29 Slide 29 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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